BETA
This is a historical view (2014/07/26)

Changes: 2023/08/03docs, events.docs, events.date, links.National_parliaments.url, 2021/12/18docs.docs.url, procedure.Other_legal_basis, events, events.type, events.docs.url, events.docs, procedure.Modified_legal_basis, committees.shadows, committees.rapporteur, 2020/01/19events, docs.body, events.docs.url, committees, committees.date, 2019/07/12committees, events, 2019/07/06events, procedure.final.url, procedure.dossier_of_the_committee, procedure.Mandatory_consultation_of_other_institutions, procedure.summary, other, procedure.subject, commission, docs, procedure.instrument, otherinst, activities, procedure.Modified_legal_basis, committees, procedure.other_consulted_institutions, council, 2016/08/19procedure.title, procedure.final, activities, procedure.subject, procedure.stage_reached, 2016/08/16activities.docs.url, 2016/08/12activities.docs.url, 2016/08/11activities.docs.url, 2016/08/09activities.docs.url, 2016/08/09activities.docs.url, 2016/08/04activities.docs.url, 2016/08/01activities.docs.url, 2016/07/29activities.docs.url, 2016/07/28activities.docs.url, 2016/07/25activities.docs.url, 2016/07/24activities.docs.url, 2016/07/21activities.docs.url, 2016/07/20activities.docs.url, 2016/07/18activities.docs.url, 2016/07/17activities.docs.url, 2016/07/14activities.docs.url, 2016/07/12activities.docs.url, 2016/07/11activities.docs.url, 2016/07/09activities.docs.url, 2016/07/08procedure.stage_reached, activities.docs.url, activities, 2016/07/06activities.docs.url, 2016/07/03activities.docs.url, 2016/06/21activities.docs.url, 2016/06/19activities.docs.text, procedure.subject, activities.docs.url, 2016/06/15procedure.subject, activities.docs.url, 2016/06/13activities.docs.url, 2016/06/12activities.docs.url, 2016/06/11procedure.stage_reached, activities.type, activities.docs, 2016/06/10activities.type, 2016/05/28activities.type, activities, 2016/05/26activities.docs.url, 2016/05/20activities.docs.url, 2016/05/17activities.docs.url, 2016/05/16activities.docs.url, 2016/05/14activities.docs.url, 2016/05/10activities.docs.url, 2016/05/06activities.docs.url, 2016/05/05activities.docs.text, activities, 2016/05/02activities.docs.url, 2016/05/01activities.docs.url, 2016/04/30activities.docs.text, activities.docs.url, 2016/04/29activities.docs.url, activities, 2016/04/27activities, 2016/04/26activities, 2016/04/21activities.docs.url, 2016/04/19activities.docs.url, 2016/04/18activities.docs.url, 2016/04/17activities.docs.url, 2016/04/16activities.docs.url, 2016/04/14activities.docs.url, 2016/04/13activities, 2016/04/09activities.docs.url, 2016/04/06activities.docs.url, 2016/04/05activities, 2016/04/03activities.docs.url, 2016/04/02activities.docs.url, 2016/04/01activities.docs.url, 2016/03/31activities.docs.url, 2016/03/30activities.docs.url, 2016/03/29activities.docs.url, 2016/03/27activities.docs.url, 2016/03/26activities.docs.url, 2016/03/25activities.docs.url, 2016/03/22activities.docs.url, 2016/03/20activities.docs.url, 2016/03/18activities.docs.url, 2016/03/17activities.docs.url, 2016/03/16activities.commission, procedure.dossier_of_the_committee, activities, activities.docs, procedure.stage_reached, activities.type, activities.body, activities.date

View current state | View Changes for this date

Sorry, but we failed to recreate history before 2016-03-15T02:45:52

Awaiting signature of act



2013/0119(COD) Simplifying the acceptance of certain public documents in the EU
Next event: Act adopted by Council after Parliament's 1st reading 2016/03/10 more...
RoleCommitteeRapporteurShadows
Opinion EMPL
Opinion FEMM
Opinion IMCO
Lead JURI DELVAUX Mady (S&D) RADEV Emil (EPP), DZHAMBAZKI Angel (ECR), CAVADA Jean-Marie (ALDE), CHRYSOGONOS Kostas (GUE/NGL), HAUTALA Heidi (Verts/ALE)
Lead JURI RAPKAY Bernhard (S&D)
Opinion JURI VOSS Axel (EPP)
Opinion LIBE
Opinion PETI
Lead committee dossier: JURI/7/12598
Legal Basis TFEU 021-p2, TFEU 114-p1

Activites

  • 2016/03/10 Act adopted by Council after Parliament's 1st reading
  • #3455
  • 2016/03/10 Council Meeting
  • #3396
  • 2015/06/15 Council Meeting
  • 2015/01/20 Opening of interinstitutional negotiations after 1st reading in Parliament
  • #3354
  • 2014/12/04 Council Meeting
    • 3354 summary
  • #3336
  • 2014/10/10 Council Meeting
  • 2014/02/04 Results of vote in Parliament
    • Results of vote in Parliament
    • T7-0054/2014 summary
  • 2014/02/03 Debate in Parliament
  • 2014/01/10 Committee report tabled for plenary, 1st reading/single reading
    • A7-0017/2014 summary
  • 2013/12/17 Vote in committee, 1st reading/single reading
  • #3244
  • 2013/06/06 Council Meeting
  • 2013/05/21 Committee referral announced in Parliament, 1st reading/single reading
  • 2013/04/24 Legislative proposal published
    • COM(2013)0228 summary
    • DG {'url': 'http://ec.europa.eu/justice/', 'title': 'Justice'}, REDING Viviane

Documents

AmendmentsDossier
52 2013/0119(COD)
2013/09/30 JURI 52 amendments...
source: PE-519.782

History

(these mark the time of scraping, not the official date of the change)

activities/11
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body
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council
Justice and Home Affairs (JHA)
meeting_id
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  • group: EPP name: VOSS Axel
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  • group: EPP name: VOSS Axel
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  • The Council held a discussion on the draft regulation on promoting the free movement of citizens and businesses by simplifying the requirements for presenting certain public documents in the European Union.

    Ministers adopted guidelines of the following four issues for the continuation of the work at a technical level:

    1) Scope: after extensive examination of the proposal, the majority of the delegations are not able to accept the wide scope of the proposal as presented by the Commission in its initial text. Therefore the Presidency suggests narrowing the scope of the proposed Regulation to civil status matters only. The original scope of this proposal covers public documents issued by authorities of the Member States that have formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Under this proposed regulation, such documents would be exempted from all forms of legalisation and similar formalities. Documents drawn up by private persons and documents issued by authorities of third states are excluded from its scope.

    2) Translations: the majority of delegations have expressed a negative opinion on the principle that non-certified translations should be accepted in the context of this Regulation. The Presidency therefore suggests that a translation should not be required in cases where the public document is in the official language or, if that Member State has several official languages, in the official language of the place where it is presented or in any other language that the Member State has expressly accepted. In addition, certified translations of public documents made by a person qualified to do such translations under the law of a Member State should be accepted in all Member States. The question of the possible transliteration rules to be followed in cases where a transliteration from a different alphabet is needed should be examined at the technical level at a later stage.

    3) Multilingual standard forms: in view of the reservations that a large number of delegations have expressed on the establishment of common multilingual standard forms at EU level in the area of civil status matters as autonomous public documents, the Presidency suggests to reflect on a possible solution where these multilingual standard forms could be used as a translation aid attached to the corresponding national public documents. These forms would simply have a harmonised common content without any autonomous legal value. The forms would be filled in by a competent national authority and, if necessary under the national law of each Member State, stamped or sealed to prove that it has been issued by that authority.

    4) Relations between the future regulation and other instruments:  the Presidency acknowledges that there is a need to clarify the relationship between this Regulation and international agreements concluded by the Member States, in particular in the area of civil status and legalisation. Moreover, the Presidency also suggests that as regards the issue of Apostille, further reflection is needed on the possible inclusion of a new recital consistent with the requirement to exempt public documents from the Apostille formality clarifying that the application of the proposed Regulation does not prevent the Member States from issuing an Apostille in case a citizen still requests an Apostille from the competent national authorities. In line with the above, it should also be clearly stated that citizens can continue to use an Apostille in another Member State.

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3.45.02 Small and medium-sized enterprises SMEs, craft industries
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2013-04-24T00:00:00
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  • group: S&D name: RAPKAY Bernhard
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  • group: PPE name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
activities/3/committees/3/date
2013-04-24T00:00:00
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  • group: S&D name: RAPKAY Bernhard
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  • group: PPE name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
activities/4/committees/3/date
2013-04-24T00:00:00
activities/4/committees/3/rapporteur
  • group: S&D name: RAPKAY Bernhard
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  • group: PPE name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
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2013-04-24T00:00:00
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  • group: S&D name: RAPKAY Bernhard
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  • group: PPE name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
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2013-04-24T00:00:00
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  • group: S&D name: RAPKAY Bernhard
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  • group: EPP name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
activities/3/committees/3/date
2013-04-24T00:00:00
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  • group: S&D name: RAPKAY Bernhard
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  • group: EPP name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
activities/4/committees/3/date
2013-04-24T00:00:00
activities/4/committees/3/rapporteur
  • group: S&D name: RAPKAY Bernhard
activities/4/committees/3/shadows
  • group: EPP name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
committees/3/date
2013-04-24T00:00:00
committees/3/rapporteur
  • group: S&D name: RAPKAY Bernhard
committees/3/shadows
  • group: EPP name: MÉSZÁROS Alajos
  • group: ALDE name: THEIN Alexandra
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
procedure/Modified legal basis
Rules of Procedure of the European Parliament EP 150
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activities/2/docs
  • url: http://register.consilium.europa.eu/content/out?lang=EN&ff_FT_TEXT=3244&dd_DATE_REUNION=06/06/2013&single_date=06/06/2013 type: Debate in Council title: 3244
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  • The European Parliament adopted by 573 votes to 62, with 44 abstentions, a legislative resolution on the proposal for a regulation of the European Parliament and of the Council on promoting the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union and amending Regulation (EU) No 1024/2012.

    Parliament’s position adopted in first reading, following the ordinary legislative procedure, amended the Commission proposal as follows:

    Scope: the simplification of the acceptance of public documents in another Member State should be extended to a larger number of categories. They included identity documents, immigration status, qualifications and records of schooling and further education, the licence to drive or operate terrestrial, airborne and maritime vehicles, disability, and tax and social insurance documents, as problems arise with formalities in all these cases. In addition, the simplifications should also apply to other EU institutions.

    Certified/uncertified copies: Members proposed that authorities should accept, instead of the original of a public document issued by the authorities of other Member States or by Union authorities, a certified or uncertified copy thereof.

    If, in an individual case, an authority has reasonable doubts concerning the authenticity of an uncertified copy of a public document issued by the authorities of another Member State or by Union authorities, it may require the original or a certified copy of that document to be submitted, the choice being at the discretion of the person submitting it.

    If an uncertified copy of such a public document is submitted with a view to the entry of a legal fact or legal transaction in a public register, for the correctness of which public financial liability exists, the authority concerned may also require the original or a certified copy of that document to be submitted, the choice being at the discretion of the person submitting it, in cases where there is no reasonable doubt concerning the authenticity of the copy.

    Certified translations: certified translations entail substantial costs to citizens. Therefore, they should therefore only be required in exceptional cases. Citizens should bear the cost of the translation only if the authority’s doubts have proved to be justified. As a general rule, authorities should accept certified translations produced in other Member States.

    Apostille and legalisation: the amended text stated that authorities should accept public documents submitted to them which have been issued by authorities of another Member State or by Union authorities without legalisation or an apostille.

    Request for information in case of reasonable doubt: where the authorities of a Member State in which a public document or its certified or uncertified copy is presented have, on the basis of a thorough and objective examination, reasonable doubt as to the authenticity of the public document, they may submit a request for information to the relevant authorities of the Member State where the document was issued, either by using the Internal Market Information System directly, or by contacting the central authority of their Member State.

    The Commission should ensure that the Internal Market Information (IMI) System fulfils the technical and personal requirements for the exchange of information.

    Union multilingual standard forms: Members proposed the introduction of the multilingual standard forms, as they will make life easier for citizens. However, the list of the forms available should be extended.  Parliament has proposed to add to the list of five proposed forms, additional forms concerning the name, descent, adoption, unmarried status, divorce, dissolution of a registered partnership, Union citizenship and nationality, absence of a criminal record, residence, educational certificates and disability.

    The fee for issuing a Union form should not exceed the fee charged for issuing the corresponding customary public document in the Member State concerned. Union multilingual standard forms should be accepted by the authorities of the Member States where they are presented without a translation of their contents.

procedure/Modified legal basis
Rules of Procedure of the European Parliament EP 138
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  • url: http://www.europarl.europa.eu/sides/getDoc.do?secondRef=TOC&language=EN&reference=20140203&type=CRE type: Debate in Parliament title: Debate in Parliament
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http://www.europarl.europa.eu/sides/getDoc.do?type=TA&language=EN&reference=P7-TA-2014-0054
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  • type: Decision by Parliament, 1st reading/single reading title: T7-0054/2014
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  • The Committee on Legal Affairs adopted the report by Bernhard RAPKAY (S&D, DE) on the proposal for a regulation of the European Parliament and of the Council on promoting the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union and amending Regulation (EU) No 1024/2012.

    The committee recommended that Parliament’s position adopted in first reading, following the ordinary legislative procedure, should amend the Commission proposal as follows:

    Scope: the simplification of the acceptance of public documents should be extended to a larger number of categories. The report laid down the fields that should be brought within the scope of the regulation. They included identity documents, certificates relating to educational attainment or disability, and tax and social insurance documents, as problems arise with formalities in all these cases. In addition, the simplifications should also apply to other EU institutions.

    Certified/uncertified copies: the report noted that authorities should accept, instead of the original of a public document issued by the authorities of other Member States or by Union authorities, a certified or uncertified copy thereof.

    It is recalled that in many Member States, the formality of a certified copy is no longer in use. Citizens regard this as considerable progress in eliminating red tape. It should also be made possible in cross-border situations.

    If, in an individual case, an authority has reasonable doubts concerning the authenticity of an uncertified copy of a public document issued by the authorities of another Member State or by Union authorities, it may require the original or a certified copy of that document to be submitted, the choice being at the discretion of the person submitting it.

    If an uncertified copy of such a public document is submitted with a view to the entry of a legal fact or legal transaction in a public register, for the correctness of which public financial liability exists, the authority concerned may also require the original or a certified copy of that document to be submitted, the choice being at the discretion of the person submitting it, in cases where there is no reasonable doubt concerning the authenticity of the copy.

    Certified translations: certified translations entail substantial costs to citizens. Therefore, they should therefore only be required in exceptional cases. Citizens should bear the cost of the translation only if the authority’s doubts have proved to be justified. Authorities shall accept certified translations produced in other Member States. The report proposed that, as a general rule, uncertified translations should be accepted.

    Apostille and legalisation: the amended text stated that authorities should accept public documents submitted to them which have been issued by authorities of another Member State or by Union authorities without legalisation or an apostille. However, it should be made clear in what circumstances legalisation or an apostille are not required: when the document is being submitted to an authority of another Member State.

    Members proposed abolishing the formalities as regards the legalisation and apostille which have been required hitherto in the interests of both individuals and businesses. In some fields, they have in any case already been abolished at European level by regulations relating to specific fields.

    On the other hand, Members stated that this Regulation shall not prejudice the application of Union law which contains specific provisions on legalisation, apostille or other formalities with reference to individual fields.

    Administrative cooperation: the Commission should ensure that the Internal Market Information (IMI) System fulfils the technical and personal requirements for the exchange of information.

    Union multilingual standard forms: Members proposed the introduction of the multilingual standard forms, as they will make life easier for citizens. However, the list of the forms available should be extended. The fee for issuing a Union form should not exceed the fee charged for issuing the corresponding customary public document in the Member State concerned. Union multilingual standard forms should be accepted by the authorities of the Member States where they are presented without a translation of their contents. The report also proposed that this system be extended to cover cases for which no customary national document exists. An EU standard form ought therefore also to be created for divorces. Similar considerations apply to educational qualifications for students and workers.

activities/4/docs
  • url: http://www.europarl.europa.eu/sides/getDoc.do?type=REPORT&mode=XML&reference=A7-2014-0017&language=EN type: Committee report tabled for plenary, 1st reading/single reading title: A7-0017/2014
activities/0
date
2013-04-24T00:00:00
docs
body
EC
type
Legislative proposal
commission
DG: url: http://ec.europa.eu/justice/ title: Justice Commissioner: REDING Viviane
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  • DG: url: http://ec.europa.eu/justice/ title: Justice Commissioner: REDING Viviane
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2013-04-24T00:00:00
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CELEX:52013PC0228:EN
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  • PURPOSE : to promote the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union.

    PROPOSED ACT : Regulation of the European Parliament and of the Council.

    ROLE OF THE EUROPEAN PARLIAMENT : the European Parliament decides in accordance with the ordinary legislative procedure and on an equal footing with the Council.

    BACKGROUND : the mobility of Union citizens is a practical reality, evidenced in particular by the fact that some 12 million of them study, work or live in another Member State of which they are not nationals. Today, if Union citizens and businesses exercise their free movement rights or internal market freedoms by, for example, choosing to reside or do business in another Member State, they face a series of difficulties when presenting the necessary public documents to the authorities and getting them accepted by that Member State contrary to its own nationals and businesses.

    The administrative formalities in question are legalisation and Apostille, required to establish the authenticity of public documents so that they can be used outside the Member State where they have been issued. They can be considered outdated and disproportionate mechanisms for ensuring the wished objectives of legal security. More effective, secure and simpler mechanisms or systems should be identified, which would allow to consolidate mutual trust and to promote closer cooperation between the Member States within the Single Market, in particular as regards a more effective prevention of fraud and forgery of public documents.

    In its Resolution on the 2009 Stockholm Programme, the European Parliament considered that the priorities in the field of civil justice must first and foremost meet the needs expressed by individual citizens and businesses. Therefore, it "calls for a simple and autonomous European system for the abolition of requirements for legalisation of documents".

    In response, the European Commission confirmed its commitment to facilitate the free circulation of public documents within the EU in its 2010 Citizenship Report. Through its Green Paper, the Commission launched a consultation on the possible means to facilitate the use and acceptance of public documents between the Member States.

    This proposal is one of the key initiatives in the European Year of Citizens 2013 and provides at the same time a concrete contribution to the policy of the 'Justice for Growth'.

    IMPACT ASSESSMENT : the Commission has also carried out an Impact Assessment which accompanies the proposal.

    The public consultation showed that the majority of the Member States and stakeholders welcomed the Commission's intention to abolish the administrative formalities relating to the verification of authenticity of public documents. However, they underlined the need to introduce accompanying safeguards, such as the possibility to verify the authenticity of public documents through strengthened EU-wide administrative cooperation in order to facilitate the transition from the current system to the new framework and ensure legal certainty and minimize fraud.

    LEGAL BASIS : Article 21(2) and Article 114(1) of the Treaty on the Functioning of the European Union (TFEU).

    CONTENT : this proposal seeks to streamline the rules and procedures applied currently between the Member States concerning the verification of authenticity of certain public documents and at the same time complementing the existing sectorial Union law, including rules relating to the

    circulation.

    Scope of the proposal : the scope of this proposal covers public documents issued by authorities of the Member States and having formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Documents drawn up by private persons and documents issued by authorities of third States are excluded from its scope

    More specifically, the proposal :

    • establishes a clear set of horizontal rules exempting public documents falling under its scope from legalisation or similar formality (Apostille);
    • foresees simplification of other formalities related to the cross-border acceptance of public documents, namely of certified copies and certified translations;
    • introduces an effective and secure administrative cooperation based on the Internal Market Information System ("the IMI") in order to guarantee the authenticity of public documents which circulate from one Member State to another;
    • establishes Union multilingual standard forms concerning birth, death, marriage, registered partnership and legal status and representation of a company or other undertaking. In addition, with the aim to further reduce the remaining translation requirements for EU citizens and businesses, such Union multilingual standard forms could be established at a later stage for public documents relating to name, parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property rights and absence of a criminal record.

    The Commission ensures that this proposal complies with the rights set out in the Charter of Fundamental Rights by the European Union.

    BUDGETARY IMPLICATION : the only minor costs expected for the EU budget relate to training activities and to meetings.

    It is estimated that the total one-shot costs for the necessary training activities on the Internal Market Information System related exclusively to this proposal would be around EUR 50 000. The impact on administrative expenditure is estimated at EUR 182 000 for 2014-2020.

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Old

PURPOSE: to promote the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union.

PROPOSED ACT: Regulation of the European Parliament and of the Council.

ROLE OF THE EUROPEAN PARLIAMENT: the European Parliament decides in accordance with the ordinary legislative procedure and on an equal footing with the Council.

BACKGROUND: the mobility of Union citizens is a practical reality, evidenced in particular by the fact that some 12 million of them study, work or live in another Member State of which they are not nationals. Today, if Union citizens and businesses exercise their free movement rights or internal market freedoms by, for example, choosing to reside or do business in another Member State, they face a series of difficulties when presenting the necessary public documents to the authorities and getting them accepted by that Member State contrary to its own nationals and businesses.

The administrative formalities in question are legalisation and apostille, required to establish the authenticity of public documents so that they can be used outside the Member State where they have been issued. They can be considered outdated and disproportionate mechanisms for ensuring the desired objectives of legal security. More effective, secure and simpler mechanisms or systems should be identified, which would allow the consolidation of mutual trust and the promotion of closer cooperation between the Member States within the Single Market, in particular as regards the more effective prevention of fraud and forgery of public documents.

In its Resolution on the 2009 Stockholm Programme, the European Parliament considered that the priorities in the field of civil justice must first and foremost meet the needs expressed by individual citizens and businesses. Therefore, it "calls for a simple and autonomous European system for the abolition of requirements for legalisation of documents".

In response, the European Commission confirmed its commitment to facilitate the free circulation of public documents within the EU in its 2010 Citizenship Report. Through its Green Paper, the Commission launched a consultation on the possible means to facilitate the use and acceptance of public documents between the Member States.

This proposal is one of the key initiatives in the European Year of Citizens 2013 and provides at the same time a concrete contribution to the policy of the 'Justice for Growth'.

IMPACT ASSESSMENT: the Commission has also carried out an Impact Assessment which accompanies the proposal.

The public consultation showed that the majority of the Member States and stakeholders welcomed the Commission's intention to abolish the administrative formalities relating to the verification of authenticity of public documents. However, the respondents underlined the need to introduce accompanying safeguards, such as the possibility to verify the authenticity of public documents through strengthened EU-wide administrative cooperation in order to facilitate the transition from the current system to the new framework and ensure legal certainty and minimize fraud.

LEGAL BASIS: Article 21(2) and Article 114(1) of the Treaty on the Functioning of the European Union (TFEU).

CONTENT: this proposal seeks to streamline the rules and procedures applied currently between the Member States concerning the verification of authenticity of certain public documents.

Scope of the proposal: the scope of this proposal covers public documents issued by authorities of the Member States and having formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Documents drawn up by private persons and documents issued by authorities of third States are excluded from its scope.

More specifically, the proposal:

  • establishes a clear set of horizontal rules exempting public documents falling under its scope from legalisation or similar formality (apostille);
  • foresees simplification of other formalities related to the cross-border acceptance of public documents, namely of certified copies and certified translations;
  • introduces an effective and secure administrative cooperation based on the Internal Market Information System ("the IMI") in order to guarantee the authenticity of public documents which circulate from one Member State to another;
  • establishes Union multilingual standard forms concerning birth, death, marriage, registered partnership and legal status and representation of a company or other undertaking. In addition, with the aim to further reduce the remaining translation requirements for EU citizens and businesses, such Union multilingual standard forms could be established at a later stage for public documents relating to name, parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property rights and absence of a criminal record.

The Commission ensures that this proposal complies with the rights set out in the Charter of Fundamental Rights by the European Union.

BUDGETARY IMPLICATION: the only minor costs expected for the EU budget relate to training activities and to meetings.

It is estimated that the total one-off costs for the necessary training activities on the Internal Market Information System related exclusively to this proposal would be around EUR 50 000. The impact on administrative expenditure is estimated at EUR 182 000 for the period 2014-2020.

New

PURPOSE : to promote the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union.

PROPOSED ACT : Regulation of the European Parliament and of the Council.

ROLE OF THE EUROPEAN PARLIAMENT : the European Parliament decides in accordance with the ordinary legislative procedure and on an equal footing with the Council.

BACKGROUND : the mobility of Union citizens is a practical reality, evidenced in particular by the fact that some 12 million of them study, work or live in another Member State of which they are not nationals. Today, if Union citizens and businesses exercise their free movement rights or internal market freedoms by, for example, choosing to reside or do business in another Member State, they face a series of difficulties when presenting the necessary public documents to the authorities and getting them accepted by that Member State contrary to its own nationals and businesses.

The administrative formalities in question are legalisation and Apostille, required to establish the authenticity of public documents so that they can be used outside the Member State where they have been issued. They can be considered outdated and disproportionate mechanisms for ensuring the wished objectives of legal security. More effective, secure and simpler mechanisms or systems should be identified, which would allow to consolidate mutual trust and to promote closer cooperation between the Member States within the Single Market, in particular as regards a more effective prevention of fraud and forgery of public documents.

In its Resolution on the 2009 Stockholm Programme, the European Parliament considered that the priorities in the field of civil justice must first and foremost meet the needs expressed by individual citizens and businesses. Therefore, it "calls for a simple and autonomous European system for the abolition of requirements for legalisation of documents".

In response, the European Commission confirmed its commitment to facilitate the free circulation of public documents within the EU in its 2010 Citizenship Report. Through its Green Paper, the Commission launched a consultation on the possible means to facilitate the use and acceptance of public documents between the Member States.

This proposal is one of the key initiatives in the European Year of Citizens 2013 and provides at the same time a concrete contribution to the policy of the 'Justice for Growth'.

IMPACT ASSESSMENT : the Commission has also carried out an Impact Assessment which accompanies the proposal.

The public consultation showed that the majority of the Member States and stakeholders welcomed the Commission's intention to abolish the administrative formalities relating to the verification of authenticity of public documents. However, they underlined the need to introduce accompanying safeguards, such as the possibility to verify the authenticity of public documents through strengthened EU-wide administrative cooperation in order to facilitate the transition from the current system to the new framework and ensure legal certainty and minimize fraud.

LEGAL BASIS : Article 21(2) and Article 114(1) of the Treaty on the Functioning of the European Union (TFEU).

CONTENT : this proposal seeks to streamline the rules and procedures applied currently between the Member States concerning the verification of authenticity of certain public documents and at the same time complementing the existing sectorial Union law, including rules relating to the

circulation.

Scope of the proposal : the scope of this proposal covers public documents issued by authorities of the Member States and having formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Documents drawn up by private persons and documents issued by authorities of third States are excluded from its scope

More specifically, the proposal :

  • establishes a clear set of horizontal rules exempting public documents falling under its scope from legalisation or similar formality (Apostille);
  • foresees simplification of other formalities related to the cross-border acceptance of public documents, namely of certified copies and certified translations;
  • introduces an effective and secure administrative cooperation based on the Internal Market Information System ("the IMI") in order to guarantee the authenticity of public documents which circulate from one Member State to another;
  • establishes Union multilingual standard forms concerning birth, death, marriage, registered partnership and legal status and representation of a company or other undertaking. In addition, with the aim to further reduce the remaining translation requirements for EU citizens and businesses, such Union multilingual standard forms could be established at a later stage for public documents relating to name, parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property rights and absence of a criminal record.

The Commission ensures that this proposal complies with the rights set out in the Charter of Fundamental Rights by the European Union.

BUDGETARY IMPLICATION : the only minor costs expected for the EU budget relate to training activities and to meetings.

It is estimated that the total one-shot costs for the necessary training activities on the Internal Market Information System related exclusively to this proposal would be around EUR 50 000. The impact on administrative expenditure is estimated at EUR 182 000 for 2014-2020.

activities/1/committees/3/shadows
  • group: EPP name: MÉSZÁROS Alajos
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
committees/3/shadows
  • group: EPP name: MÉSZÁROS Alajos
  • group: Verts/ALE name: LICHTENBERGER Eva
  • group: ECR name: KARIM Sajjad
activities/0/docs/0/text/0
Old

PURPOSE : to promote the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union.

PROPOSED ACT : Regulation of the European Parliament and of the Council.

ROLE OF THE EUROPEAN PARLIAMENT : the European Parliament decides in accordance with the ordinary legislative procedure and on an equal footing with the Council.

BACKGROUND : the mobility of Union citizens is a practical reality, evidenced in particular by the fact that some 12 million of them study, work or live in another Member State of which they are not nationals. Today, if Union citizens and businesses exercise their free movement rights or internal market freedoms by, for example, choosing to reside or do business in another Member State, they face a series of difficulties when presenting the necessary public documents to the authorities and getting them accepted by that Member State contrary to its own nationals and businesses.

The administrative formalities in question are legalisation and Apostille, required to establish the authenticity of public documents so that they can be used outside the Member State where they have been issued. They can be considered outdated and disproportionate mechanisms for ensuring the wished objectives of legal security. More effective, secure and simpler mechanisms or systems should be identified, which would allow to consolidate mutual trust and to promote closer cooperation between the Member States within the Single Market, in particular as regards a more effective prevention of fraud and forgery of public documents.

In its Resolution on the 2009 Stockholm Programme, the European Parliament considered that the priorities in the field of civil justice must first and foremost meet the needs expressed by individual citizens and businesses. Therefore, it "calls for a simple and autonomous European system for the abolition of requirements for legalisation of documents".

In response, the European Commission confirmed its commitment to facilitate the free circulation of public documents within the EU in its 2010 Citizenship Report. Through its Green Paper, the Commission launched a consultation on the possible means to facilitate the use and acceptance of public documents between the Member States.

This proposal is one of the key initiatives in the European Year of Citizens 2013 and provides at the same time a concrete contribution to the policy of the 'Justice for Growth'.

IMPACT ASSESSMENT : the Commission has also carried out an Impact Assessment which accompanies the proposal.

The public consultation showed that the majority of the Member States and stakeholders welcomed the Commission's intention to abolish the administrative formalities relating to the verification of authenticity of public documents. However, they underlined the need to introduce accompanying safeguards, such as the possibility to verify the authenticity of public documents through strengthened EU-wide administrative cooperation in order to facilitate the transition from the current system to the new framework and ensure legal certainty and minimize fraud.

LEGAL BASIS : Article 21(2) and Article 114(1) of the Treaty on the Functioning of the European Union (TFEU).

CONTENT : this proposal seeks to streamline the rules and procedures applied currently between the Member States concerning the verification of authenticity of certain public documents and at the same time complementing the existing sectorial Union law, including rules relating to the

circulation.

Scope of the proposal : the scope of this proposal covers public documents issued by authorities of the Member States and having formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Documents drawn up by private persons and documents issued by authorities of third States are excluded from its scope

More specifically, the proposal :

establishes a clear set of horizontal rules exempting public documents falling under its scope from legalisation or similar formality (Apostille);

foresees simplification of other formalities related to the cross-border acceptance of public documents, namely of certified copies and certified translations;

introduces an effective and secure administrative cooperation based on the Internal Market Information System ("the IMI") in order to guarantee the authenticity of public documents which circulate from one Member State to another;

establishes Union multilingual standard forms concerning birth, death, marriage, registered partnership and legal status and representation of a company or other undertaking. In addition, with the aim to further reduce the remaining translation requirements for EU citizens and businesses, such Union multilingual standard forms could be established at a later stage for public documents relating to name, parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property rights and absence of a criminal record.

The Commission ensures that this proposal complies with the rights set out in the Charter of Fundamental Rights by the European Union.

BUDGETARY IMPLICATION : the only minor costs expected for the EU budget relate to training activities and to meetings.

It is estimated that the total one-shot costs for the necessary training activities on the Internal Market Information System related exclusively to this proposal would be around EUR 50 000. The impact on administrative expenditure is estimated at EUR 182 000 for 2014-2020.

New

PURPOSE: to promote the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union.

PROPOSED ACT: Regulation of the European Parliament and of the Council.

ROLE OF THE EUROPEAN PARLIAMENT: the European Parliament decides in accordance with the ordinary legislative procedure and on an equal footing with the Council.

BACKGROUND: the mobility of Union citizens is a practical reality, evidenced in particular by the fact that some 12 million of them study, work or live in another Member State of which they are not nationals. Today, if Union citizens and businesses exercise their free movement rights or internal market freedoms by, for example, choosing to reside or do business in another Member State, they face a series of difficulties when presenting the necessary public documents to the authorities and getting them accepted by that Member State contrary to its own nationals and businesses.

The administrative formalities in question are legalisation and apostille, required to establish the authenticity of public documents so that they can be used outside the Member State where they have been issued. They can be considered outdated and disproportionate mechanisms for ensuring the desired objectives of legal security. More effective, secure and simpler mechanisms or systems should be identified, which would allow the consolidation of mutual trust and the promotion of closer cooperation between the Member States within the Single Market, in particular as regards the more effective prevention of fraud and forgery of public documents.

In its Resolution on the 2009 Stockholm Programme, the European Parliament considered that the priorities in the field of civil justice must first and foremost meet the needs expressed by individual citizens and businesses. Therefore, it "calls for a simple and autonomous European system for the abolition of requirements for legalisation of documents".

In response, the European Commission confirmed its commitment to facilitate the free circulation of public documents within the EU in its 2010 Citizenship Report. Through its Green Paper, the Commission launched a consultation on the possible means to facilitate the use and acceptance of public documents between the Member States.

This proposal is one of the key initiatives in the European Year of Citizens 2013 and provides at the same time a concrete contribution to the policy of the 'Justice for Growth'.

IMPACT ASSESSMENT: the Commission has also carried out an Impact Assessment which accompanies the proposal.

The public consultation showed that the majority of the Member States and stakeholders welcomed the Commission's intention to abolish the administrative formalities relating to the verification of authenticity of public documents. However, the respondents underlined the need to introduce accompanying safeguards, such as the possibility to verify the authenticity of public documents through strengthened EU-wide administrative cooperation in order to facilitate the transition from the current system to the new framework and ensure legal certainty and minimize fraud.

LEGAL BASIS: Article 21(2) and Article 114(1) of the Treaty on the Functioning of the European Union (TFEU).

CONTENT: this proposal seeks to streamline the rules and procedures applied currently between the Member States concerning the verification of authenticity of certain public documents.

Scope of the proposal: the scope of this proposal covers public documents issued by authorities of the Member States and having formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Documents drawn up by private persons and documents issued by authorities of third States are excluded from its scope.

More specifically, the proposal:

  • establishes a clear set of horizontal rules exempting public documents falling under its scope from legalisation or similar formality (apostille);
  • foresees simplification of other formalities related to the cross-border acceptance of public documents, namely of certified copies and certified translations;
  • introduces an effective and secure administrative cooperation based on the Internal Market Information System ("the IMI") in order to guarantee the authenticity of public documents which circulate from one Member State to another;
  • establishes Union multilingual standard forms concerning birth, death, marriage, registered partnership and legal status and representation of a company or other undertaking. In addition, with the aim to further reduce the remaining translation requirements for EU citizens and businesses, such Union multilingual standard forms could be established at a later stage for public documents relating to name, parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property rights and absence of a criminal record.

The Commission ensures that this proposal complies with the rights set out in the Charter of Fundamental Rights by the European Union.

BUDGETARY IMPLICATION: the only minor costs expected for the EU budget relate to training activities and to meetings.

It is estimated that the total one-off costs for the necessary training activities on the Internal Market Information System related exclusively to this proposal would be around EUR 50 000. The impact on administrative expenditure is estimated at EUR 182 000 for the period 2014-2020.

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  • PURPOSE : to promote the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union.

    PROPOSED ACT : Regulation of the European Parliament and of the Council.

    ROLE OF THE EUROPEAN PARLIAMENT : the European Parliament decides in accordance with the ordinary legislative procedure and on an equal footing with the Council.

    BACKGROUND : the mobility of Union citizens is a practical reality, evidenced in particular by the fact that some 12 million of them study, work or live in another Member State of which they are not nationals. Today, if Union citizens and businesses exercise their free movement rights or internal market freedoms by, for example, choosing to reside or do business in another Member State, they face a series of difficulties when presenting the necessary public documents to the authorities and getting them accepted by that Member State contrary to its own nationals and businesses.

    The administrative formalities in question are legalisation and Apostille, required to establish the authenticity of public documents so that they can be used outside the Member State where they have been issued. They can be considered outdated and disproportionate mechanisms for ensuring the wished objectives of legal security. More effective, secure and simpler mechanisms or systems should be identified, which would allow to consolidate mutual trust and to promote closer cooperation between the Member States within the Single Market, in particular as regards a more effective prevention of fraud and forgery of public documents.

    In its Resolution on the 2009 Stockholm Programme, the European Parliament considered that the priorities in the field of civil justice must first and foremost meet the needs expressed by individual citizens and businesses. Therefore, it "calls for a simple and autonomous European system for the abolition of requirements for legalisation of documents".

    In response, the European Commission confirmed its commitment to facilitate the free circulation of public documents within the EU in its 2010 Citizenship Report. Through its Green Paper, the Commission launched a consultation on the possible means to facilitate the use and acceptance of public documents between the Member States.

    This proposal is one of the key initiatives in the European Year of Citizens 2013 and provides at the same time a concrete contribution to the policy of the 'Justice for Growth'.

    IMPACT ASSESSMENT : the Commission has also carried out an Impact Assessment which accompanies the proposal.

    The public consultation showed that the majority of the Member States and stakeholders welcomed the Commission's intention to abolish the administrative formalities relating to the verification of authenticity of public documents. However, they underlined the need to introduce accompanying safeguards, such as the possibility to verify the authenticity of public documents through strengthened EU-wide administrative cooperation in order to facilitate the transition from the current system to the new framework and ensure legal certainty and minimize fraud.

    LEGAL BASIS : Article 21(2) and Article 114(1) of the Treaty on the Functioning of the European Union (TFEU).

    CONTENT : this proposal seeks to streamline the rules and procedures applied currently between the Member States concerning the verification of authenticity of certain public documents and at the same time complementing the existing sectorial Union law, including rules relating to the

    circulation.

    Scope of the proposal : the scope of this proposal covers public documents issued by authorities of the Member States and having formal evidentiary value relating to birth, death, name, marriage, registered partnership, parenthood, adoption, residence, citizenship, nationality, real estate, legal status and representation of a company or other undertaking, intellectual property rights and absence of a criminal record. Documents drawn up by private persons and documents issued by authorities of third States are excluded from its scope

    More specifically, the proposal :

    establishes a clear set of horizontal rules exempting public documents falling under its scope from legalisation or similar formality (Apostille);

    foresees simplification of other formalities related to the cross-border acceptance of public documents, namely of certified copies and certified translations;

    introduces an effective and secure administrative cooperation based on the Internal Market Information System ("the IMI") in order to guarantee the authenticity of public documents which circulate from one Member State to another;

    establishes Union multilingual standard forms concerning birth, death, marriage, registered partnership and legal status and representation of a company or other undertaking. In addition, with the aim to further reduce the remaining translation requirements for EU citizens and businesses, such Union multilingual standard forms could be established at a later stage for public documents relating to name, parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property rights and absence of a criminal record.

    The Commission ensures that this proposal complies with the rights set out in the Charter of Fundamental Rights by the European Union.

    BUDGETARY IMPLICATION : the only minor costs expected for the EU budget relate to training activities and to meetings.

    It is estimated that the total one-shot costs for the necessary training activities on the Internal Market Information System related exclusively to this proposal would be around EUR 50 000. The impact on administrative expenditure is estimated at EUR 182 000 for 2014-2020.

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PETI
activities
  • date: 2013-04-24T00:00:00 docs: url: http://www.europarl.europa.eu/registre/docs_autres_institutions/commission_europeenne/com/2013/0228/COM_COM(2013)0228_FR.pdf celexid: CELEX:52013PC0228:EN type: Legislative proposal published title: COM(2013)0228 url: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=SWD:2013:0144:FIN:EN:PDF type: Document attached to the procedure title: SWD(2013)0144 url: http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=SWD:2013:0145:FIN:EN:PDF type: Document attached to the procedure title: SWD(2013)0145 type: Legislative proposal body: EC commission: DG: url: http://ec.europa.eu/justice/ title: Justice Commissioner: REDING Viviane
committees
  • body: EP responsible: False committee_full: Employment and Social Affairs committee: EMPL
  • body: EP responsible: False committee_full: Women’s Rights and Gender Equality committee: FEMM
  • body: EP responsible: False committee_full: Internal Market and Consumer Protection committee: IMCO
  • body: EP responsible: True committee: JURI date: 2013-04-24T00:00:00 committee_full: Legal Affairs rapporteur: group: S&D name: RAPKAY Bernhard
  • body: EP responsible: False committee_full: Civil Liberties, Justice and Home Affairs committee: LIBE
links
National parliaments
European Commission
other
  • body: EC dg: url: http://ec.europa.eu/justice/ title: Justice commissioner: REDING Viviane
procedure
Mandatory consultation of other institutions
Economic and Social Committee
reference
2013/0119(COD)
subtype
Legislation
legal_basis
stage_reached
Preparatory phase in Parliament
summary
Amending Regulation (EU) No 1024/2012
instrument
Regulation
title
Simplifying the acceptance of certain public documents in the EU
type
COD - Ordinary legislative procedure (ex-codecision procedure)
subject