BETA


2019/2097(DEC) 2018 discharge: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)

Progress: Procedure completed

RoleCommitteeRapporteurShadows
Lead CONT LEGUTKO Ryszard Antoni (icon: ECR ECR) NOVAKOV Andrey (icon: EPP EPP), WOLTERS Lara (icon: S&D S&D), STRUGARIU Ramona (icon: Renew Renew), EICKHOUT Bas (icon: Verts/ALE Verts/ALE), KUHS Joachim (icon: ID ID), OMARJEE Younous (icon: GUE/NGL GUE/NGL)
Committee Opinion LIBE METSOLA Roberta (icon: EPP EPP)
Lead committee dossier:

Events

2020/12/11
   Final act published in Official Journal
2020/05/13
   EP - Results of vote in Parliament
2020/05/13
   EP - Decision by Parliament
Details

The European Parliament decided to grant discharge to the Executive Director of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2018 and to approve the closure of the accounts for the financial year in question.

Noting that the Court of Auditors has stated that it has obtained reasonable assurances that the Agency’s annual accounts for the financial year 2018 are reliable and that the underlying transactions are legal and regular, Parliament adopted by 604 votes to 82 with 7 abstentions, a resolution containing a series of recommendations, which form an integral part of the decision on discharge and which add to the general recommendations set out in the resolution on performance, financial management and control of EU agencies:

Agency’s financial statements

The final budget of the Agency for the financial year 2018 was EUR 205 657 227, representing a significant increase of 32 % compared to 2017. The increase was related to additional tasks and to the strengthening of the Agency’s mandate.

Budget and financial management

Budget-monitoring efforts during the financial year 2018 resulted in a budget implementation rate of 75.18 %. The low implementation rate is due to outstanding commitments, mainly related to operational expenditure, which is subject to adoption of their legal basis.

The payment appropriations execution rate was 94.08 %, representing an increase of 2.55 % compared to 2017. Parliament noted that having suffered considerable delays, the construction of the Agency’s new premises in Strasbourg had a 88.17 % completion rate, according to the latest accepted works progress report from April 2018, and that the Agency protects its financial interests with a EUR 1.2 million performance guarantee.

The Agency’s budget implementation rate was less than planned because of the late adoption or entry into force of legal acts (a matter which is outside the Agency’s control), affecting both the evolution and the development of existing and new systems.

Other observations

Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls.

In particular, they noted that:

- the Agency manages three separate, non-integrated, large-scale IT systems in accordance with the respective legal instruments governing those systems, and that the different development timelines and constraints stemming from these legal frameworks have caused the IT systems to be built separately and in a non-integrated way. The Agency recognises that this approach is neither sustainable nor efficient from an operational or budgetary perspective. It has begun an initiative to streamline system architecture and design with the Commission’s interoperability initiative as the main driver;

- on 31 December 2018 the establishment plan was only 89.71 % executed, with 122 temporary agents appointed out of 136 temporary agents authorised under the Union budget. The Agency acknowledges the significant risks for the continuity of its operations of having a small number of staff and has requested additional staff in its programming documents. Such a staff increase is subject to approval by Parliament and Council, and that the Agency is trying to mitigate

the risk through reprioritisation of tasks and speedy recruitment;

- the lack of gender balance on the management board (40 men and 6 women) remains an issue;

- the Agency should ensure compliance with public procurement provisions and address dependence on external recruitment;

- in November 2018, the Agency finalised the implementation of the new rules on the prevention and management of conflicts of interest for members of the management board and of the advisory groups. It also adopted a new model of

declarations of interests;

- as regards the delays in the reconstruction of the Agency’s operational site in Strasburg and the construction of the new headquarters building in Tallinn, the headquarters reconstruction project was finalised by the Estonian government in accordance with the original plan, and that the Agency was moved to its permanent location in July 2018;

- reconstruction works at the operational site in Strasbourg were contractually finalised in June 2018, that the delay was attributed to the changes in design agreed with the contractor, and the Agency is working closely with the contractor to remedy technical inefficiencies spotted and to progress with the acceptance of works.

Documents
2020/05/13
   EP - End of procedure in Parliament
2020/03/05
   EP - Committee report tabled for plenary, single reading
Documents
2020/03/05
   EP - Committee report tabled for plenary
Documents
2020/02/19
   EP - Vote in committee
2020/02/06
   CSL - Supplementary non-legislative basic document
Documents
2020/02/03
   EP - Amendments tabled in committee
Documents
2020/01/21
   EP - Committee opinion
Documents
2019/12/13
   EP - Committee draft report
Documents
2019/11/06
   EP - METSOLA Roberta (EPP) appointed as rapporteur in LIBE
2019/10/07
   EP - LEGUTKO Ryszard Antoni (ECR) appointed as rapporteur in CONT
2019/09/18
   EP - Committee referral announced in Parliament
2019/06/27
   EC - Non-legislative basic document
2019/06/26
   EC - Non-legislative basic document published

Documents

Votes

A9-0053/2020 - Ryszard Antoni Legutko - Décision #

2020/05/13 Outcome: +: 603, -: 83, 0: 5
DE ES PL FR RO HU NL PT IT BG CZ BE SE EL IE DK AT SK LT FI HR LV SI CY MT LU EE
Total
90
58
50
78
33
21
29
21
75
17
21
21
21
20
13
13
19
14
11
14
11
8
8
6
6
6
7
icon: PPE PPE
184

Latvia PPE

2
2

Malta PPE

2

Luxembourg PPE

2

Estonia PPE

For (1)

1
icon: S&D S&D
142

Greece S&D

2

Lithuania S&D

2

Latvia S&D

2

Slovenia S&D

2

Cyprus S&D

2

Luxembourg S&D

For (1)

1

Estonia S&D

2
icon: Renew Renew
98

Hungary Renew

2

Italy Renew

For (1)

1

Ireland Renew

2

Austria Renew

For (1)

1

Slovakia Renew

2

Lithuania Renew

2

Finland Renew

3

Croatia Renew

For (1)

1

Latvia Renew

For (1)

1

Slovenia Renew

2

Luxembourg Renew

2

Estonia Renew

3
icon: Verts/ALE Verts/ALE
65

Spain Verts/ALE

2

Netherlands Verts/ALE

3

Portugal Verts/ALE

1

Czechia Verts/ALE

3

Belgium Verts/ALE

3

Sweden Verts/ALE

3

Ireland Verts/ALE

2

Denmark Verts/ALE

2

Austria Verts/ALE

3

Lithuania Verts/ALE

2

Finland Verts/ALE

3

Latvia Verts/ALE

1

Luxembourg Verts/ALE

For (1)

1
icon: ECR ECR
61

Germany ECR

For (1)

1

Netherlands ECR

4

Bulgaria ECR

2
3

Greece ECR

1

Lithuania ECR

1

Croatia ECR

For (1)

1

Latvia ECR

2
icon: GUE/NGL GUE/NGL
39

Netherlands GUE/NGL

For (1)

1

Portugal GUE/NGL

4

Czechia GUE/NGL

1

Belgium GUE/NGL

For (1)

1

Sweden GUE/NGL

For (1)

1

Denmark GUE/NGL

1

Finland GUE/NGL

For (1)

1

Cyprus GUE/NGL

2
icon: NI NI
28

Germany NI

2

Hungary NI

1

Netherlands NI

Abstain (1)

1

Slovakia NI

Against (1)

2

Croatia NI

2
icon: ID ID
74

Netherlands ID

Against (1)

1

Czechia ID

Against (2)

2

Denmark ID

For (1)

1

Austria ID

3

Finland ID

2

Estonia ID

Against (1)

1

A9-0053/2020 - Ryszard Antoni Legutko - Résolution #

2020/05/14 Outcome: +: 604, -: 82, 0: 7
DE ES PL RO FR HU PT NL IT BG CZ AT BE EL SE IE DK SK LT FI HR LV SI CY MT LU EE
Total
92
58
51
33
78
21
21
27
75
17
21
19
21
21
21
13
13
14
11
14
11
8
8
6
6
6
7
icon: PPE PPE
185

Latvia PPE

2
2

Malta PPE

2

Luxembourg PPE

2

Estonia PPE

For (1)

1
icon: S&D S&D
141

Greece S&D

2

Lithuania S&D

2

Latvia S&D

2

Slovenia S&D

2

Cyprus S&D

2

Luxembourg S&D

For (1)

1

Estonia S&D

2
icon: Renew Renew
98

Hungary Renew

2

Italy Renew

For (1)

1

Austria Renew

For (1)

1

Ireland Renew

2

Slovakia Renew

2

Lithuania Renew

2

Finland Renew

3

Croatia Renew

For (1)

1

Latvia Renew

For (1)

1

Slovenia Renew

2

Luxembourg Renew

2

Estonia Renew

3
icon: Verts/ALE Verts/ALE
66

Spain Verts/ALE

2

Portugal Verts/ALE

1

Netherlands Verts/ALE

3

Czechia Verts/ALE

3

Austria Verts/ALE

3

Belgium Verts/ALE

3

Sweden Verts/ALE

3

Ireland Verts/ALE

2

Denmark Verts/ALE

2

Lithuania Verts/ALE

2

Finland Verts/ALE

3

Latvia Verts/ALE

1

Luxembourg Verts/ALE

For (1)

1
icon: ECR ECR
62

Germany ECR

For (1)

1

Romania ECR

1

Netherlands ECR

4

Bulgaria ECR

2

Greece ECR

1
3

Lithuania ECR

1

Croatia ECR

For (1)

1

Latvia ECR

2
icon: GUE/NGL GUE/NGL
38

Portugal GUE/NGL

4

Netherlands GUE/NGL

Against (1)

1

Czechia GUE/NGL

1

Belgium GUE/NGL

For (1)

1

Sweden GUE/NGL

For (1)

1

Denmark GUE/NGL

1

Finland GUE/NGL

For (1)

1

Cyprus GUE/NGL

2
icon: NI NI
28

Germany NI

2

Hungary NI

1

Netherlands NI

Abstain (1)

1

Slovakia NI

Against (1)

2

Croatia NI

Against (1)

1
icon: ID ID
75

Czechia ID

Against (2)

2

Austria ID

3

Denmark ID

For (1)

1

Finland ID

2

Estonia ID

Abstain (1)

1
AmendmentsDossier
40 2019/2097(DEC)
2019/12/12 LIBE 11 amendments...
source: 644.910
2020/02/04 CONT 29 amendments...
source: 645.047

History

(these mark the time of scraping, not the official date of the change)

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  • The European Parliament decided to grant discharge to the Executive Director of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2018 and to approve the closure of the accounts for the financial year in question.
  • Noting that the Court of Auditors has stated that it has obtained reasonable assurances that the Agency’s annual accounts for the financial year 2018 are reliable and that the underlying transactions are legal and regular, Parliament adopted by 604 votes to 82 with 7 abstentions, a resolution containing a series of recommendations, which form an integral part of the decision on discharge and which add to the general recommendations set out in the resolution on performance, financial management and control of EU agencies:
  • Agency’s financial statements
  • The final budget of the Agency for the financial year 2018 was EUR 205 657 227, representing a significant increase of 32 % compared to 2017. The increase was related to additional tasks and to the strengthening of the Agency’s mandate.
  • Budget and financial management
  • Budget-monitoring efforts during the financial year 2018 resulted in a budget implementation rate of 75.18 %. The low implementation rate is due to outstanding commitments, mainly related to operational expenditure, which is subject to adoption of their legal basis.
  • The payment appropriations execution rate was 94.08 %, representing an increase of 2.55 % compared to 2017. Parliament noted that having suffered considerable delays, the construction of the Agency’s new premises in Strasbourg had a 88.17 % completion rate, according to the latest accepted works progress report from April 2018, and that the Agency protects its financial interests with a EUR 1.2 million performance guarantee.
  • The Agency’s budget implementation rate was less than planned because of the late adoption or entry into force of legal acts (a matter which is outside the Agency’s control), affecting both the evolution and the development of existing and new systems.
  • Other observations
  • Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls.
  • In particular, they noted that:
  • - the Agency manages three separate, non-integrated, large-scale IT systems in accordance with the respective legal instruments governing those systems, and that the different development timelines and constraints stemming from these legal frameworks have caused the IT systems to be built separately and in a non-integrated way. The Agency recognises that this approach is neither sustainable nor efficient from an operational or budgetary perspective. It has begun an initiative to streamline system architecture and design with the Commission’s interoperability initiative as the main driver;
  • - on 31 December 2018 the establishment plan was only 89.71 % executed, with 122 temporary agents appointed out of 136 temporary agents authorised under the Union budget. The Agency acknowledges the significant risks for the continuity of its operations of having a small number of staff and has requested additional staff in its programming documents. Such a staff increase is subject to approval by Parliament and Council, and that the Agency is trying to mitigate
  • the risk through reprioritisation of tasks and speedy recruitment;
  • - the lack of gender balance on the management board (40 men and 6 women) remains an issue;
  • - the Agency should ensure compliance with public procurement provisions and address dependence on external recruitment;
  • - in November 2018, the Agency finalised the implementation of the new rules on the prevention and management of conflicts of interest for members of the management board and of the advisory groups. It also adopted a new model of
  • declarations of interests;
  • - as regards the delays in the reconstruction of the Agency’s operational site in Strasburg and the construction of the new headquarters building in Tallinn, the headquarters reconstruction project was finalised by the Estonian government in accordance with the original plan, and that the Agency was moved to its permanent location in July 2018;
  • - reconstruction works at the operational site in Strasbourg were contractually finalised in June 2018, that the delay was attributed to the changes in design agreed with the contractor, and the Agency is working closely with the contractor to remedy technical inefficiencies spotted and to progress with the acceptance of works.
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