BETA


2022/2015(INI) Public access to documents - annual report for the years 2019-2021

Progress: Procedure completed

RoleCommitteeRapporteurShadows
Lead LIBE INCIR Evin (icon: S&D S&D) HALICKI Andrzej (icon: EPP EPP), IN 'T VELD Sophia (icon: Renew Renew), STRIK Tineke (icon: Verts/ALE Verts/ALE), KOFOD Peter (icon: ID ID), BRUDZIŃSKI Joachim Stanisław (icon: ECR ECR), ERNST Cornelia (icon: GUE/NGL GUE/NGL)
Committee Opinion AFCO KUMPULA-NATRI Miapetra (icon: S&D S&D) Maite PAGAZAURTUNDÚA (icon: RE RE), Nathalie COLIN-OESTERLÉ (icon: PPE PPE), Daniel FREUND (icon: Verts/ALE Verts/ALE)
Lead committee dossier:
Legal Basis:
RoP 122-p7

Events

2023/07/13
   EP - Results of vote in Parliament
2023/07/13
   EP - Debate in Parliament
2023/07/13
   EP - Decision by Parliament
Details

The European Parliament adopted by 481 votes to 9, with 3 abstentions, a resolution on public access to documents - annual report 2019-2021.

Recent developments

Parliament noted that the Commission is the institution which receives the highest number of initial requests for public access to documents (7445 in 2019, 8001 in 2020 and 8420 in 2021), followed by the Council (2567 in 2019, 2321 in 2020 and 2083 in 2021) and then Parliament (645 in 2019, 442 in 2020 and 499 in 2021). It acknowledged that the institutions' response rate is generally positive but pointed out that regular delays and unfounded refusals to disclose documents , even in part, undermine citizens' right to scrutinise the European institutions.

Members are concerned about the frequent use of exceptions to refuse full access to documents and point out that, according to the European Ombudsman, restrictions on access to documents, particularly legislative documents, must be exceptional and reduced to what is strictly necessary.

Parliament noted with concern that in 2021, following a request for public access to text messages exchanged between the President of the Commission and the CEO of a pharmaceutical company concerning the Commission's purchase of COVID 19 vaccines, the Commission refused to recognise that these messages constituted ‘documents’ within the meaning of Regulation (EC) No 1049/2001.

It urged the Commission to record text messages relating to its policies, activities and decisions.

Members also regretted Parliament's difficulty in obtaining full and detailed information from the Commission on the implementation and application of EU law. They deplored the lack of proactive publication of updated summaries of the latest stages of each infringement procedure and the fact that the Commission does not proactively publish statistics on the effectiveness of EU policies, particularly those relating to justice and home affairs.

Parliament reiterated the importance of transparency and access to documents in preventing and combating corruption and in ensuring that those in public office assume their responsibilities. It strongly deplored the fact that there is still no complete and public overview of EU funding granted to third countries in order to facilitate cooperation on migration issues.

Recommendations

Members regretted Parliament's repeated refusal to grant public access to documents, even after this practice had been described as maladministration by the Ombudsman and called on it to set an example. They called for greater transparency, including better access to documents, to ensure democratic scrutiny.

Welcoming the Commission's intention to improve transparency within the Union by applying the principle of ‘transparency by default’ , Parliament called on the Commission not to consider any proposal for the revision of Regulation (EC) No 1049/2001 that would lower standards of transparency and access to documents. The Council and Commission are invited to resume negotiations with the other institutions on the basis of the Commission's 2008 and 2011 proposals.

According to Members, any reform should address the key issues of extending the scope of Regulation (EC) No 1049/2001 to all EU institutions and bodies, the scope of grounds for refusing access to documents, the definition of ‘document’, the public interest test, transparency of the legislative process and opposition to block exemptions, as well as incorporating the case law of the CJEU and the ECHR. In the light of recent scandals, Members called for clear rules and criteria to be drawn up regarding requests for in camera sessions within the EU institutions.

The resolution stressed that transparency and full access to documents held by the institutions must be the rule and that exceptions to this rule must be interpreted strictly, taking into account the overriding public interest in disclosure. Members called on all EU institutions, bodies, offices and agencies to:

- proactively publish documents on their websites and make it easier for citizens to find these documents in order to allow democratic scrutiny;

- pursue a policy of ‘transparency by design’ and publish documents linked to legislative files proactively, including documents that form part of or are related to legislative procedures, within a reasonable time frame and in a user-friendly and accessible way. Trilogue documents , such as agendas, summaries of outcomes, minutes and general approaches in the Council, are related to legislative procedures and should be treated as legislative documents;

- be more proactive in publishing documents and statistics on their handling of requests for access to documents;

- speed up their work on establishing a dedicated and user-friendly joint database on the state of play of legislative files;

- consider increasing the number of documents that they make directly available in their public registers and make documents easier to find and more accessible on their Internet pages;

- ensure compliance with deadlines , provide more data on compliance with deadlines and provide applicants with explanations for non-compliance with deadlines obtain access to the documents requested.

Parliament insisted that the systematic publication of the mandate for starting trilogue negotiations and of the Council’s final position endorsing the outcome of negotiations is the bare minimum, and that in order to mirror Parliament’s transparency in legislative negotiations, the Council should also systematically record the identities of the Member States when they express their positions in Council.

For its part, Parliament's Bureau is invited to develop a user-friendly system in which, for each roll-call vote, the text voted on and the voting results for each group and Member are visible.

Noting in practice that there is no effective remedy to a negative decision on a request for access to documents, Members called on the EU institutions to adopt swifter, more accessible and further simplified procedures for handling complaints about refusals to grant access and measures to ensure that citizens can challenge decisions when needed.

Documents
2023/05/04
   EP - Committee report tabled for plenary, single reading
Documents
2023/05/04
   EP - Committee report tabled for plenary
Documents
2023/04/26
   EP - Vote in committee
2023/03/27
   EP - Committee opinion
Documents
2023/02/14
   EP - Amendments tabled in committee
Documents
2023/01/12
   EP - Committee draft report
Documents
2022/04/20
   EP - INCIR Evin (S&D) appointed as rapporteur in LIBE
2022/02/17
   EP - Committee referral announced in Parliament
2021/10/27
   EP - KUMPULA-NATRI Miapetra (S&D) appointed as rapporteur in AFCO

Documents

Activities

Votes

Accès du public aux documents – rapport annuel pour les années 2019 à 2021 - A9-0179/2023 - Evin Incir - Après le § 1 - Am 5 #

2023/07/13 Outcome: -: 422, +: 122, 0: 5
HU PL SK CZ EE EL MT LU HR LV LT SI IT BG AT FI DK BE IE NL SE PT RO FR ES DE
Total
10
46
9
20
6
6
4
4
12
8
8
8
55
10
17
12
12
18
12
23
20
19
23
65
41
81
icon: ID ID
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2

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For (1)

1
3

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1

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1

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1

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2

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4

Sweden ECR

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1

Germany ECR

1
icon: NI NI
26

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1

Greece NI

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1

Lithuania NI

1

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3
icon: S&D S&D
107

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A9-0179/2023 - Evin Incir - § 6 #

2023/07/13 Outcome: +: 549, 0: 3, -: 2
DE FR IT PL ES RO NL SE CZ PT BE AT HR IE DK BG FI HU SK LV EL LT SI EE MT LU
Total
81
66
56
48
40
24
23
20
20
19
17
17
12
12
12
10
12
10
9
8
8
8
8
6
4
4
icon: PPE PPE
142

Netherlands PPE

3

Belgium PPE

For (1)

1

Denmark PPE

Abstain (1)

1

Finland PPE

Against (1)

3

Hungary PPE

1

Greece PPE

2

Estonia PPE

For (1)

1

Malta PPE

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1

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2
icon: S&D S&D
107

Czechia S&D

For (1)

1

Belgium S&D

2

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2

Latvia S&D

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1

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1
icon: Renew Renew
86

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1

Poland Renew

1
3

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1

Croatia Renew

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1

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2

Finland Renew

2

Hungary Renew

1

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3

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3

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1

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3

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53

Germany ECR

1

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1

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A9-0179/2023 - Evin Incir - § 18/1 #

2023/07/13 Outcome: +: 414, 0: 90, -: 47
PL DE IT ES FR RO NL SE AT CZ BE DK BG HR SK FI SI PT LV EE LT MT EL LU IE HU
Total
46
82
56
41
66
24
23
20
17
20
18
12
10
11
9
11
8
19
8
6
7
4
7
4
12
10
icon: PPE PPE
139

Netherlands PPE

3

Belgium PPE

2

Denmark PPE

For (1)

1

Croatia PPE

Abstain (1)

4

Finland PPE

2

Estonia PPE

For (1)

1

Malta PPE

For (1)

1

Greece PPE

2

Luxembourg PPE

2

Hungary PPE

1
icon: S&D S&D
109

Czechia S&D

For (1)

1

Belgium S&D

2

Bulgaria S&D

2

Slovenia S&D

2

Latvia S&D

2

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For (1)

1

Lithuania S&D

For (1)

1

Greece S&D

1
icon: Renew Renew
86

Poland Renew

1

Italy Renew

For (1)

1
3

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For (1)

1

Croatia Renew

For (1)

1

Slovakia Renew

1

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2

Slovenia Renew

2

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1

Estonia Renew

3

Lithuania Renew

1

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1

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2

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1
icon: ECR ECR
52

Germany ECR

1

Romania ECR

1

Netherlands ECR

Abstain (1)

4

Sweden ECR

2

Belgium ECR

2

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1

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1

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1

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1

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1
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27

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2

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1

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1

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1

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1

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1

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1
icon: Verts/ALE Verts/ALE
57

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1

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3

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1

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3

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3

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Abstain (2)

2

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3

Belgium Verts/ALE

3

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1

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3

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53
3

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4

A9-0179/2023 - Evin Incir - § 18/2 #

2023/07/13 Outcome: +: 394, -: 105, 0: 42
PL ES IT DE NL SE FR BE RO FI IE CZ DK HR LV PT AT EE EL BG LT SI MT SK LU HU
Total
48
40
55
80
23
20
65
18
21
11
12
19
11
12
8
17
17
6
6
10
8
8
4
8
4
10
icon: S&D S&D
106

Belgium S&D

2

Czechia S&D

For (1)

1

Latvia S&D

2

Estonia S&D

For (1)

1

Greece S&D

1

Bulgaria S&D

2

Lithuania S&D

For (1)

1

Slovenia S&D

2

Slovakia S&D

1
icon: Renew Renew
84

Poland Renew

1

Italy Renew

For (1)

1
3

Finland Renew

2

Ireland Renew

2

Croatia Renew

For (1)

1

Latvia Renew

For (1)

1

Austria Renew

For (1)

1

Estonia Renew

3

Lithuania Renew

1

Slovenia Renew

2

Slovakia Renew

1

Luxembourg Renew

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1

Hungary Renew

1
icon: Verts/ALE Verts/ALE
56

Poland Verts/ALE

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1

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1

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3

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3

Sweden Verts/ALE

3

Belgium Verts/ALE

3

Finland Verts/ALE

3

Ireland Verts/ALE

2

Czechia Verts/ALE

3

Denmark Verts/ALE

1

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1

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2

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1

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1
icon: ECR ECR
53

Germany ECR

1

Sweden ECR

For (1)

Abstain (1)

2

Belgium ECR

For (1)

Abstain (1)

2

Romania ECR

1

Finland ECR

1

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1

Latvia ECR

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1

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1

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1
icon: The Left The Left
26

Sweden The Left

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1

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1

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1

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1

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1

Portugal The Left

2
icon: NI NI
28

Spain NI

1

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2

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1

Belgium NI

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1

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Abstain (1)

2

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1

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1

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Abstain (1)

1
icon: ID ID
52

Belgium ID

For (1)

3

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2

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1
3

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icon: PPE PPE
136

Netherlands PPE

Against (1)

3

Belgium PPE

2

Finland PPE

2

Ireland PPE

Abstain (1)

4

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1

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4

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4

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4

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1

A9-0179/2023 - Evin Incir - § 21 #

2023/07/13 Outcome: +: 533, 0: 10, -: 3
DE FR IT PL ES RO NL SE PT BE AT CZ FI IE HR DK BG SK LT SI LV EE EL MT LU HU
Total
79
65
54
47
41
24
23
20
19
18
17
20
12
12
12
11
10
8
8
8
7
6
7
4
4
10
icon: PPE PPE
141

Netherlands PPE

3

Belgium PPE

2

Denmark PPE

For (1)

1

Estonia PPE

For (1)

1

Greece PPE

2

Malta PPE

For (1)

1

Luxembourg PPE

2

Hungary PPE

1
icon: S&D S&D
103

Belgium S&D

2

Czechia S&D

For (1)

1

Bulgaria S&D

2

Slovakia S&D

1

Lithuania S&D

For (1)

1

Slovenia S&D

2

Latvia S&D

For (1)

1

Estonia S&D

For (1)

1

Greece S&D

1
icon: Renew Renew
84

Italy Renew

For (1)

1

Poland Renew

1
3

Austria Renew

For (1)

1

Finland Renew

2

Ireland Renew

2

Croatia Renew

For (1)

1

Slovakia Renew

1

Lithuania Renew

1

Slovenia Renew

2

Latvia Renew

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1

Estonia Renew

3

Luxembourg Renew

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1

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1
icon: Verts/ALE Verts/ALE
57

Italy Verts/ALE

3

Poland Verts/ALE

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1

Spain Verts/ALE

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1

Netherlands Verts/ALE

3

Sweden Verts/ALE

3

Portugal Verts/ALE

1

Belgium Verts/ALE

3

Austria Verts/ALE

2

Czechia Verts/ALE

3

Finland Verts/ALE

3

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1

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icon: ID ID
53
3

Czechia ID

2

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For (1)

1

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1
icon: ECR ECR
52

Germany ECR

1

Romania ECR

1

Sweden ECR

2

Belgium ECR

2

Finland ECR

1

Croatia ECR

1

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1

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For (1)

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28

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2

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1

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1

A9-0179/2023 - Evin Incir - Après le considérant G - Am 1 #

2023/07/13 Outcome: -: 420, +: 124, 0: 2
HU PL SK LU EL EE MT CZ HR LV LT SI IT BG FI BE DK AT IE NL SE PT RO FR ES DE
Total
10
47
8
4
5
6
4
20
12
8
8
8
54
10
12
18
12
17
12
23
20
18
24
65
41
80
icon: ID ID
52

Estonia ID

For (1)

1

Czechia ID

2

Denmark ID

For (1)

1
3
icon: ECR ECR
52

Slovakia ECR

For (1)

1

Croatia ECR

1

Latvia ECR

For (1)

1

Bulgaria ECR

1

Finland ECR

1

Belgium ECR

2

Sweden ECR

2

Romania ECR

1

Germany ECR

1
icon: NI NI
26

Slovakia NI

For (1)

1

Greece NI

Against (1)

2

Latvia NI

Against (1)

1

Lithuania NI

1

Belgium NI

Against (1)

1

Netherlands NI

1

Spain NI

Against (1)

1

Germany NI

For (1)

Against (1)

2
icon: The Left The Left
27

Czechia The Left

1

Finland The Left

Against (1)

1

Belgium The Left

Against (1)

1

Denmark The Left

Against (1)

1

Ireland The Left

4

Sweden The Left

Against (1)

1

Portugal The Left

3
icon: Verts/ALE Verts/ALE
57

Poland Verts/ALE

Against (1)

1

Luxembourg Verts/ALE

For (1)

1

Czechia Verts/ALE

3

Lithuania Verts/ALE

Against (1)

1

Italy Verts/ALE

3

Finland Verts/ALE

3

Belgium Verts/ALE

For (1)

3

Denmark Verts/ALE

1

Austria Verts/ALE

Against (2)

2

Ireland Verts/ALE

2

Netherlands Verts/ALE

3

Sweden Verts/ALE

3

Portugal Verts/ALE

Against (1)

1

Spain Verts/ALE

Against (1)

1
icon: Renew Renew
85

Hungary Renew

Against (1)

1

Poland Renew

1

Slovakia Renew

1

Luxembourg Renew

Against (1)

1

Estonia Renew

3

Croatia Renew

Against (1)

1

Latvia Renew

Against (1)

1

Lithuania Renew

Against (1)

1

Slovenia Renew

2

Italy Renew

Against (1)

1

Bulgaria Renew

3

Finland Renew

2

Austria Renew

Against (1)

1

Ireland Renew

2

Sweden Renew

3
icon: S&D S&D
107

Slovakia S&D

1

Greece S&D

Against (1)

1

Estonia S&D

Against (1)

1

Malta S&D

3

Czechia S&D

Against (1)

1

Latvia S&D

2

Lithuania S&D

Against (1)

1

Slovenia S&D

2

Bulgaria S&D

2

Finland S&D

2

Belgium S&D

2
icon: PPE PPE
140

Hungary PPE

1

Luxembourg PPE

2

Greece PPE

2

Estonia PPE

Against (1)

1

Malta PPE

Against (1)

1

Latvia PPE

3

Slovenia PPE

For (1)

4

Belgium PPE

2

Denmark PPE

Against (1)

1

Netherlands PPE

3

A9-0179/2023 - Evin Incir - Après le considérant M - Am 2 #

2023/07/13 Outcome: -: 377, +: 156, 0: 10
HU IT PL SK MT EL LV EE IE LU BE HR LT SI CZ BG FI DK NL AT PT SE RO FR ES DE
Total
10
55
47
8
4
5
8
6
12
4
18
12
8
8
20
10
12
12
23
17
19
20
22
65
38
80
icon: ID ID
53

Estonia ID

For (1)

1

Czechia ID

For (1)

Abstain (1)

2

Denmark ID

For (1)

1
3
icon: ECR ECR
53

Slovakia ECR

For (1)

1

Latvia ECR

For (1)

1

Belgium ECR

2

Croatia ECR

1

Bulgaria ECR

1

Finland ECR

1

Sweden ECR

2

Romania ECR

1

Germany ECR

1
icon: The Left The Left
27

Belgium The Left

For (1)

1

Czechia The Left

1

Finland The Left

For (1)

1

Denmark The Left

1

Sweden The Left

Abstain (1)

1
icon: NI NI
26

Slovakia NI

For (1)

1

Greece NI

2

Latvia NI

1

Belgium NI

Against (1)

1

Lithuania NI

1

Netherlands NI

1

Spain NI

Against (1)

1

Germany NI

2
icon: Verts/ALE Verts/ALE
57

Italy Verts/ALE