17 Amendments of Pilar del CASTILLO VERA related to 2013/2241(DEC)
Amendment 4 #
Proposal for a decision 1
Paragraph 1
Paragraph 1
1. Postpones its decision on granting the Administrative Manager of the Body of European Regulators for Electronic Communications discharge in respect of the implementation of the Body’s budget for the financial year 2012 / Grants the Administrative Manager of the Body of European Regulators for Electronic Communications discharge in respect of the implementation of the Body’s budget for the financial year 2012;
Amendment 8 #
Proposal for a decision 2
Paragraph 1
Paragraph 1
1. Postpones its decision on the closure of the accounts of the Body of European Regulators for Electronic Communications for the financial year 2012 / Approves the closure of the accounts of the Body of European Regulators for Electronic Communications for the financial year 2012;
Amendment 12 #
Motion for a resolution
Paragraph 1
Paragraph 1
1. RegretNotes that the Body’´s accounting system whas still notbeen validated by its accounting officer; calls on the Body to address this issue and to inform the discharge authority on the state of play regarding steps to be taken by 1 Septemberin 20143;
Amendment 13 #
Motion for a resolution
Paragraph 2
Paragraph 2
2. RegretNotes that the committed appropriations carried over, amounting to EUR 61 500 (10 % of the total committed appropriations carried over), did not correspond to legal commitments and were thus irregular; calls on the Body to take steps in order to avoid such situations in the future and to report on the steps to be taken by 1 September 2014Body only became financially autonomous in September 2011;appreciates, therefore, that the findings only referred to a very limited amount of time (three months) and to a very limited amount of budget (EUR 747 000); notes that the Body's recruitments were ongoing and that some of the administrative/financial positions were not covered yet;
Amendment 14 #
Motion for a resolution
Paragraph 2 a (new)
Paragraph 2 a (new)
2a. Notes that the issues with carry- forwards at the end of 2012 were of a different nature due to the lack of experience of the available staff with the year-end closure activities; notes that due to the resignation of critical staff in financial and accounting roles in 2012, the year-end closure was managed largely by back-up staff brought in as support for operational functions;
Amendment 15 #
Motion for a resolution
Paragraph 2 b (new)
Paragraph 2 b (new)
2b. Notes that the experiences learned in both 2011 and 2012 were addressed in 2013 by specifying the financial procedures and by providing additional refresher trainings to all financial actors; notes that additional attention was paid throughout 2013 to the correct opening of financial and legal commitments;
Amendment 17 #
Motion for a resolution
Paragraph 3
Paragraph 3
3. Notes with concern that budget monitoring efforts during the financial year 2012 resulted inthat the results of the provisional accounts for 2013 show the improved performance as a result of the measures taken in 2013, with a budget implementation rate of 63,489,55 % and that thea payment appropriations execution rate was 66,16 %of 76,57 %; notes that the additional role of a Budget Assistant has been suggested to improve the daily budget management;
Amendment 18 #
Motion for a resolution
Paragraph 4
Paragraph 4
4. RegretNotes that some EUR 101 000 (45 % of the committthe results in 2013 as to the signed appropriations carried over from 2011) were cancelled; expresses concern that appropriations of EUR 545 000 (17 % of the totalvisional accounts 2013 show improvements concerning the de- commitment of committed appropriations carried over from 2012 to 2013 (28 % in 2013, 45 % in 2012), appropriations) were not used and had to be cancelled; regrets that the level ofin 2013 (15 % in 2013, 17 % in 2012) and the carry-overs of committedment appropriations tofrom 2013 was high at EUR 611 000 (to 2014 (13 % in 2013, 19 % of the total); believes that this indicates difficulties in the planning and/or implementation of the Body’s activities, as the carry-overs for 2012 were mostly related to delayed recruitments and the absence of an effective policy to ensuin 2012); notes that the carry-over of commitments from 2011 to 2012 cannot be compared with 2012 and 2013 as the Body only became financially autonomous in September 2011; welcomes the fact that in 2013, there thare timely presentation and reihree additional staff membuersement of mission costs claimed by experts; calls on working on budget management, as compared to 2012; welcomes also the fact that the Body tohas addressed the situation and to report to the discharge authority on the steps taken by 1 September 2014long payment cycle of travel reimbursement payments by streamlining the procedure and shortening the deadlines for the submission of documents;
Amendment 19 #
Motion for a resolution
Paragraph 6
Paragraph 6
6. Notes with concern that there is considerable room for improvement regarding the preparation, execution and documentation of procurement procedures; notes in particular that award procedures did not give sufficient attention to the price-quality ratio and that general award criteria had not been broken down further into sub criteria to allow a clear and comparable evaluation of the offers as the Body's procurement procedure was adopted in July 2012; emphasises that the Court of Auditors' comments during its 2011 audit in May 2012 were taken in consideration;
Amendment 21 #
Motion for a resolution
Paragraph 7
Paragraph 7
7. RegretNotes that the recruitment procedures examined showed significant shortcomings affecting transparency, namely that questions for written tests and interviews were set after the applications had been examined by the selection board, no threshold scores were set for admission to written tests and interviews and for inclusion in the list of suitable candidates, and nominations and changes in the composition of the selection board were not apCourt of Auditors' comments during its audit in May 2012 were immediately taken into consideration; notes, however, that the corrections since June and July 2012 could not repeat the performance in the first half of 2012; welcomes the fact that in 2013, the recruitment provced by the appointing authorityure has been further specified and strictly followed;
Amendment 22 #
Motion for a resolution
Paragraph 8
Paragraph 8
8. Notes with concern that while most of the Body’s staff have an administrative or support function and do not travel, they have all been provided with a mobile phone with a monthly limit up to EUR 50; expresses concern that there are no controls to monitor private usethat an appropriate telecommunications policy has been developed based on the principles of the Court of Auditors' relevant policy, introduced in July 2013 and updated in January 2014;
Amendment 23 #
Motion for a resolution
Paragraph 9
Paragraph 9
9. Regrets that the Body does not haveWelcomes the fact that a treasurye policy; notes that as a result, at the end of 2012, all cas has been implemented from July 2013 in collaboration with theld by the Body (EUR 1 600 000) was held in one bank, which has a BBB credit rating relevant Commission services in line with the new Financial Regulations; notes that a contract with new banking service provider with a higher credit rating has been completed;
Amendment 29 #
Motion for a resolution
Paragraph 11 – introductory part
Paragraph 11 – introductory part
11. Deplores the fact that there are a number of outstanding issuesWelcome the progress made in 2013 as regards the internal controls, namely that:
Amendment 30 #
Motion for a resolution
Paragraph 11 – indent 1
Paragraph 11 – indent 1
– tThe Office has not yet implemented the Internal Control Standards on ‘Objectives and performance indicators’ (ICS 5), ’Process andintroduction of a new budgeting principle included the review of the Objectives and performance indicators of the annual Work Programme, the process for financial management and procurement recruitment have been newly defined and specified; notes, furthermore, that the inventory of procedures’ (ICS 8), ‘Document management’ (ICS 11)which involved the processing of personal data) was approved in July 2013, the document management policy has been reviewed as specified in the IAS implementation plan and an updated version will be adopted in 2014 and ’the Information and Communication’ (ICS 12), Security policies were introduced in October 2013;
Amendment 31 #
Motion for a resolution
Paragraph 11 – indent 2
Paragraph 11 – indent 2
– there is no procedure related to the registration and disposal of fixed assets and noa physical inventory has been performed, between July and September 2013;
Amendment 32 #
Motion for a resolution
Paragraph 11 – indent 3
Paragraph 11 – indent 3
– the procedures concerning for the establishment, approval and recording of exceptions and deviations from policies and procedures have not been implementedwas adopted in June 2013 and a register of exceptions and deviations was already established in June 2012;
Amendment 33 #
Motion for a resolution
Paragraph 12
Paragraph 12
12. Calls on the office to remedy the situation and to report on its progress by 1 September 2014Body to continue improving its implementation of the budget;