Progress: Procedure completed
| Role | Committee | Rapporteur | Shadows |
|---|---|---|---|
| Lead | CONT |
GERBRANDY Gerben-Jan ( ALDE)
|
SARVAMAA Petri ( PPE),
AYALA SENDER Inés ( S&D),
STAES Bart ( Verts/ALE),
BRADBOURN Philip ( ECR),
ANDREASEN Marta ( EFD),
EHRENHAUSER Martin ( NA)
|
| Committee Opinion | ENVI |
HAUG Jutta ( S&D)
|
Lead committee dossier:
Subjects
Events
The European Parliament adopted by 284 votes to 356, with 33 abstentions (and contrary to the committee’s position) not to postpone the decision to grant the Executive Director of the European Environment Agency discharge in respect of the implementation of the Agency's budget for the financial year 2011. The vote on the decision to grant discharge covers the closure of the accounts (in accordance with Annex VI, Article 5(1) of the European Parliament’s Rules of Procedure).
Noting that the Court of Auditors stated that it has obtained reasonable assurances that the annual accounts of the Agency for the financial year 2011 are reliable and that the underlying transactions are legal and regular, Parliament adopted a resolution containing a number of recommendations that need to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies :
Financing, budget and financial management : Parliament recalls that the Commission's subsidy to the Agency for 2011 amounted to EUR 35.5 million and that the total revenue was EUR 44.5 million. Procurement : Parliament also notes that the Agency clarified the situation as regards its contractual relationships with a Danish video production company. The Agency awarded a video-production contract with a budget ceiling up to EUR 1 000 000 following an open tendering procedure. It emphasises that the awarding criteria differed greatly from those used for the previous tender on video-production. Plenary also noted discrepancies as regarding the awarding of a framework contract to a London based company which subcontracted some services to the Danish company. Conflicts of interest : Parliament notes that from the Court of Auditors' report that the Agency made a payment to an international environmental organisation amounting to EUR 6 061 which was related to the participation of Agency staff in expeditions organised by that organisation in 2011. No procurement procedure had taken place and no contract had been drawn up for those expeditions. The Agency bore the travel costs, amounting to more than EUR 11 000. Parliament notes the Court of Auditors' findings that the Agency's Executive Director was a member of the international environmental organisation's board of trustees until April 2011 and that this could constitute a conflict of interest . Members acknowledge that the Executive Director resigned from the board of trustees of the other organisation on being informed, in April 2011, of a potential perception of a conflict of interests by the Court of Auditors. Plenary acknowledges that the Management Board and the Agency's administration have strengthened the Agency's conflicts of interest policy in order to avoid any problems in the future.
Parliament highlighted other weaknesses which were found in the recruitment procedures and the overall performances of the Agency.
The Committee on Budgetary Control adopted, by 14 votes to 13, with 0 abstentions, the report Gerben-Jan GERBRANDY (ADLE, NL) on discharge to be granted to the Director of the European Environment Agency (EEA) in respect of the implementation of the Agency’s budget for the financial year 2011. Members call on the Parliament to p ostpone its decision on granting the Executive Director of the European Environment Agency discharge in respect of the implementation of the Agency's budget for the financial year 2011.
However, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies , Members make a number of observations which support their decision to postpose the discharge decision.
The main reasons for this decision are as follows:
conflict of interest as regards a payment to an international environmental organisation amounting to EUR 6 061 which was related to the participation of Agency staff in expeditions organised by that organisation in 2011. It was found that that the Agency's Executive Director was a member of the international environmental organisation’s board of trustees until April 2011 and that this could constitute a conflict of interest; transparency issues are regards certain procurement procedures .
Other weaknesses were found in the recruitment procedures and the overall performances of the Agency.
Having examined the revenue and expenditure accounts for the financial year 2011 and the balance sheet at 31 December 2011 of the European Environment Agency, as well as the Court of Auditors' report on the annual accounts of the Agency for the financial year 2011, accompanied by the Agency's replies to the Court's observations, the Council recommends the European Parliament to give a discharge to the Executive Director of the Agency in respect of the implementation of the budget for the financial year 2011.
The observations in the Court of Auditors' report in relation to the financial year 2011 call for some comments by the Council, which may be summarised as follows:
the Council welcomes the Court's opinion that, in all material respects, the Agency's annual accounts present fairly its financial position as at 31 December 2011 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of the Agency's Financial Regulation, and that the underlying transactions for that financial year are legal and regular; the Council notes the Court's observation that the Agency's Executive Director was a member of the organisation's board of trustees until April 2011 and that this constitutes an apparent conflict of interest. It notes that this was rectified. The Council emphasises once again its importance in order to avoid any further problems in the future ; lastly, the Council encourages the Agency to continue implementing the Court's recommendations aiming at correcting any outstanding weaknesses in the Agency's staff selection practices.
PURPOSE: presentation of the EU Court of Auditors’ report on the annual accounts of the European Environment Agency for the financial year 2011, together with the Agency’s reply.
CONTENT: in accordance with the tasks conferred on the Court of Auditors by the Treaty on the Functioning of the European Union, the Court presents to the European Parliament and to the Council, in the context of the discharge procedure, a Statement of Assurance as to the reliability of the annual accounts of each institution, body or agency of the EU, and the legality and regularity of the transactions underlying them, on the basis of an independent external audit.
This audit concerned, amongst others, the annual accounts of the European Environment Agency (EEA).
In the Court’s opinion, the Agency’s Annual Accounts fairly present, in all material respects, its financial position as of 31 December 2011 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation.
The Court also considers that the transactions underlying the annual accounts of the Agency for the financial year ended 31 December 2011 are, in all material respects, legal and regular .
The report confirms that the Agency’s 2011 budget amounted to EUR 62.2 million and that the number of staff employed by the Agency at the end of the year was 214.
The report also makes a series of observations on the budgetary and financial management of the Agency, accompanied by the latter’s response. The main observations may be summarised as follows:
Court’s observations :
conflicts of interest: payment was made to an international environmental organisation amounting to EUR 6 061 which was related to the participation of Agency staff in expeditions organised by this organisation which took place in February and May 2011. No procurement procedure had taken place and no contract was drawn up for these expeditions. Related additional travel costs borne by the Agency were EUR 11 625. The Executive Director was a member of the organisation’s board of trustees until April 2011. This constitutes an apparent conflict of interest; recruitment: the Agency improved the transparency of recruitment procedures considerably over the years. However, the audit still found confusion between eligibility and selection criteria as regards the relevant years of professional experience.
Agency’s replies :
the Agency stated that the payment made was for food and accommodation for staff whilst on the research stations. On being informed in April 2011 of a potential perception of a conflict of interest by the European Court of Auditors, the Executive Director immediately resigned from the board of trustees, to safeguard the agency and ensure that the final scientific outcomes would not be jeopardised . In light of the discharge process for 2010, the Management Board and the EEA administration have strengthened the conflict of interest policy of the EEA to avoid any potential problems in the future; as regards recruitment, the agency takes note of the Court's comments and has already initiated the process to implement the recommendations.
Lastly, the Court of Auditors’ report contains a summary of the Agency’s activities in 2011 . This is focused on the following:
production of articles, press releases, speeches, web articles; data sets; promotional material; corporate documents and reports; pan-European assessments; a conference on the state of the Environment report (SOER 2010).
PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2011, as part of the 2011 discharge procedure.
Analysis of the accounts of the European Environment Agency (EEA) .
CONTENT: this Commission document sets out the consolidated annual accounts of the European Union for the financial year 2011 as prepared on the basis of the information presented by the institutions, organisations and bodies of the EU, in accordance with Article 129 (2) of the Financial Regulation applicable to the EU's General Budget, including the European Environment Agency (EEA).
In 2011, the tasks and budget of this agency were as follows:
description of the Agency's tasks : the European Environment Agency, which is located in Copenhagen, was established by Council Regulation (EEC) No 1210/90 . It is responsible for setting up an observation network to provide the Commission, the Parliament, the Member States and, more generally, the public with reliable information on the state of the environment. This information should, in particular, enable the European Union and the Member States to take action to safeguard the environment and assess the effectiveness of such action; the Agency's budget for the financial year 2011 : the Agency’s budget for 2011 , as presented in the Commission document on the consolidated annual accounts of the European Union , gives the following figures:
forecasted income budget: EUR 62 million; entitlements established : EUR 45 million; amounts received : EUR 44 million; outstanding : EUR 0 million.
forecasted income budget: EUR 62 million; entitlements established : EUR 45 million; amounts received : EUR 44 million; outstanding : EUR 0 million.
The complete version of EEA's final accounts may be found at the following address: http://www.eea.europa.eu/about-us/documents/docs-about-eea
PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2011, as part of the 2011 discharge procedure.
Analysis of the accounts of the European Environment Agency (EEA) .
CONTENT: this Commission document sets out the consolidated annual accounts of the European Union for the financial year 2011 as prepared on the basis of the information presented by the institutions, organisations and bodies of the EU, in accordance with Article 129 (2) of the Financial Regulation applicable to the EU's General Budget, including the European Environment Agency (EEA).
In 2011, the tasks and budget of this agency were as follows:
description of the Agency's tasks : the European Environment Agency, which is located in Copenhagen, was established by Council Regulation (EEC) No 1210/90 . It is responsible for setting up an observation network to provide the Commission, the Parliament, the Member States and, more generally, the public with reliable information on the state of the environment. This information should, in particular, enable the European Union and the Member States to take action to safeguard the environment and assess the effectiveness of such action; the Agency's budget for the financial year 2011 : the Agency’s budget for 2011 , as presented in the Commission document on the consolidated annual accounts of the European Union , gives the following figures:
forecasted income budget: EUR 62 million; entitlements established : EUR 45 million; amounts received : EUR 44 million; outstanding : EUR 0 million.
forecasted income budget: EUR 62 million; entitlements established : EUR 45 million; amounts received : EUR 44 million; outstanding : EUR 0 million.
The complete version of EEA's final accounts may be found at the following address: http://www.eea.europa.eu/about-us/documents/docs-about-eea
Documents
- Final act published in Official Journal: Decision 2013/572
- Final act published in Official Journal: OJ L 308 16.11.2013, p. 0216
- Results of vote in Parliament: Results of vote in Parliament
- Decision by Parliament: T7-0144/2013
- Debate in Parliament: Debate in Parliament
- Committee report tabled for plenary: A7-0070/2013
- Amendments tabled in committee: PE497.873
- Document attached to the procedure: 05753/2013
- Committee draft report: PE497.824
- Committee opinion: PE500.743
- Court of Auditors: opinion, report: OJ C 388 15.12.2012, p. 0080
- Court of Auditors: opinion, report: N7-0016/2013
- Non-legislative basic document: COM(2012)0436
- Non-legislative basic document: EUR-Lex
- Non-legislative basic document published: COM(2012)0436
- Non-legislative basic document published: EUR-Lex
- Non-legislative basic document: COM(2012)0436 EUR-Lex
- Court of Auditors: opinion, report: OJ C 388 15.12.2012, p. 0080 N7-0016/2013
- Committee opinion: PE500.743
- Committee draft report: PE497.824
- Document attached to the procedure: 05753/2013
- Amendments tabled in committee: PE497.873
| Amendments | Dossier |
| 33 |
2012/2187(DEC)
2012/12/20
ENVI
11 amendments...
Amendment 1 #
Draft opinion Paragraph 1 1. Reiterates that the European Court of Auditors (Court of Auditors) considers the transactions underlying the annual accounts of the European Environment Agency (EEA) for the financial year 2011 as legal and regular in all material respects; underlines again that the discharge procedure shall focus on the preceding year;
Amendment 10 #
Draft opinion Paragraph 5 a (new) 5a. Believes that the discharge decision for the EEA should be based upon OECD guidelines to ensure high-quality internationally recognised accounting, audit and financial disclosure standards; invites the European institutions to incorporate and commit to introducing OECD guidelines within a common working framework for all European institutions and bodies;
Amendment 11 #
Draft opinion Paragraph 5 b (new) 5b. Is of the opinion that the EEA should not be granted discharge in respect of the implementation of the EEA budget for the financial year 2011 until the general budget of the European Union is given an unqualified statement of assurance by the Court of Auditors.
Amendment 2 #
Draft opinion Paragraph 1 a (new) 1a. Notes that the EEA is an invaluable information and knowledge provider on the environment, upon which the European Commission services rely heavily for the development, monitoring and assessment of its policies. The Agency’s roles have steadily grown over the past few years, making it an internationally respected organisation;
Amendment 3 #
Draft opinion Paragraph 2 a (new) 2a. Underlines that the European Commission must exercise its supervisory role though its participation in the Management Board and Bureau of the EEA, within the limits set by regulation 401/2009 and with due respect of the legal autonomy of the Agency and the European Parliament has to be kept regularly informed;
Amendment 4 #
Draft opinion Paragraph 2 b (new) 2b. Draws attention to the Health and Consumer Protection Commissioner’s pledge to pursue an initiative for a common rulebook governing the auditing and management of EEA and to tackle the various instances of conflicts for interest, whilst examining the scope for cuts to its operating budget;
Amendment 5 #
Draft opinion Paragraph 2 c (new) 2c. Welcomes that the Agency staff and management activities, quality control processes, products and services, administrative and building services are brought together under the strategic area in the ‘EEA Strategy 2009-2013’;
Amendment 6 #
Draft opinion Paragraph 3 3. Has been aware of the cooperation with Earthwatch since the discharge procedure 2010; has fully been informed by the EEA and its Executive Director on the collaboration; takes note that in future special attention
Amendment 7 #
Draft opinion Paragraph 4 a (new) 4a. Takes note that regarding the management of conflict of interest the European Parliament, the Council of the European Union and the Commission signed on 19 July 2012 a Joint Statement accompanying an agreed Common Approach, based on the conclusions reached by the Inter-institutional Working Group on decentralised agencies. This concerns members of the Management Boards, scientific committees, Boards of Appeal and executive Directors;
Amendment 8 #
Draft opinion Paragraph 5 Amendment 9 #
Draft opinion Paragraph 5 5.
source: PE-502.117
2013/02/27
CONT
22 amendments...
Amendment 1 #
Proposal for a decision 1 Paragraph 1 1.
Amendment 10 #
Motion for a resolution Paragraph 2 a (new) 2 a. Calls on the Agency to provide the discharge authority with the list of the staff members who participated in theses expeditions together with their position at the Agency as soon as possible;
Amendment 11 #
Motion for a resolution Paragraph 3 3. Acknowledges that the Executive Director
Amendment 13 #
Motion for a resolution Paragraph 3 a (new) Amendment 14 #
Motion for a resolution Paragraph 3 a (new) 3 a. Acknowledges that OLAF is investigating the EEA contracting of video production; therefore notes with concern that the Agency has not taken sufficient action in regard to disclosing a non-transparent tendering process in which, between 2009 and 2011, several contracts were sub-contracted to a Copenhagen-based company Ace&Ace through another company, N1 Creative, a London-based company;
Amendment 15 #
Motion for a resolution Paragraph 3 b (new) Amendment 16 #
Motion for a resolution Paragraph 3 c (new) 3 c. Has been informed by the Agency's Executive Director1 that OLAF is currently investigating on these video- production contracts;
Amendment 17 #
Motion for a resolution Paragraph 3 – subheading Amendment 18 #
Motion for a resolution Paragraph 4 4.
Amendment 19 #
Motion for a resolution Paragraph 5 5. Notes that the Agency had initiated the process to implement the Court of Auditors' recommendations;
Amendment 2 #
Proposal for a decision 1 Paragraph 1 1.
Amendment 20 #
Motion for a resolution Paragraph 6 6. Acknowledges that the Management Board and the Agency's administration have strengthened the Agency's conflicts of interest policy in order to avoid any potential problems in the future;
Amendment 21 #
Motion for a resolution Paragraph 6 6. Acknowledges that the Management Board and the Agency's administration have strengthened the Agency's conflicts of interest policy in order to avoid any
Amendment 22 #
Motion for a resolution Paragraph 7 7. Notes the introduction of a form to be signed by consultants and contractors on their rights and obligations whereby they acknowledge that they refrain from any behaviour or action that may impair their independence or reflect adversely upon their position, their work or the image of the Union; notes that there are potential contradictions between the aims of the required declaration;
Amendment 3 #
Proposal for a decision 1 Paragraph 1 1.
Amendment 4 #
Proposal for a decision 2 Paragraph 1 1.
Amendment 5 #
Proposal for a decision 2 Paragraph 1 1.
Amendment 6 #
Proposal for a decision 2 Paragraph 1 1.
Amendment 7 #
Motion for a resolution Recital B a (new) B a. whereas the European Anti-Fraud Office (OLAF) opened an internal investigation concerning the Agency;
Amendment 8 #
Motion for a resolution Paragraph 2 2. Notes from the Court of Auditors' report that the Agency made a payment to an international environmental organisation amounting to EUR 6 061 which was related to the participation of Agency staff in expeditions organised by that organisation in February and May 2011;
Amendment 9 #
Motion for a resolution Paragraph 2 2. Notes from the Court of Auditors' report that the Agency made a payment to an international environmental organisation amounting to EUR 6 061 which was related to the participation of Agency staff in expeditions organised by that organisation in February and May 2011; notes that no procurement procedure had taken place and no contract had been drawn up for those expeditions
source: PE-497.873
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The European Parliament adopted by 284 votes to 356, with 33 abstentions (and contrary to the committee’s position) not to postpone the decision to grant the Executive Director of the European Environment Agency discharge in respect of the implementation of the Agency's budget for the financial year 2011. The vote on the decision to grant discharge covers the closure of the accounts (in accordance with Annex VI, Rule 5(1) of the European Parliament’s Rules of Procedure). Noting that the Court of Auditors stated that it has obtained reasonable assurances that the annual accounts of the Agency for the financial year 2011 are reliable and that the underlying transactions are legal and regular, Parliament adopted a resolution containing a number of recommendations that need to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies:
Parliament highlighted other weaknesses which were found in the recruitment procedures and the overall performances of the Agency. New
The European Parliament adopted by 284 votes to 356, with 33 abstentions (and contrary to the committee’s position) not to postpone the decision to grant the Executive Director of the European Environment Agency discharge in respect of the implementation of the Agency's budget for the financial year 2011. The vote on the decision to grant discharge covers the closure of the accounts (in accordance with Annex VI, Article 5(1) of the European Parliament’s Rules of Procedure). Noting that the Court of Auditors stated that it has obtained reasonable assurances that the annual accounts of the Agency for the financial year 2011 are reliable and that the underlying transactions are legal and regular, Parliament adopted a resolution containing a number of recommendations that need to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies:
Parliament highlighted other weaknesses which were found in the recruitment procedures and the overall performances of the Agency. |
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http://www.europarl.europa.eu/sides/getDoc.do?type=COMPARL&mode=XML&language=EN&reference=PE497.873
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CELEX:52012DC0436:EN
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CELEX:52012DC0436:EN
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PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2011, as part of the 2011 discharge procedure. Analysis of the accounts of the European Environment Agency (EEA). CONTENT: this Commission document sets out the consolidated annual accounts of the European Union for the financial year 2011 as prepared on the basis of the information presented by the institutions, organisations and bodies of the EU, in accordance with Article 129 (2) of the Financial Regulation applicable to the EU's General Budget, including the European Environment Agency (EEA). In 2011, the tasks and budget of this agency were as follows:
The complete version of EEA's final accounts may be found at the following address: http://www.eea.europa.eu/about-us/documents/docs-about-eea New
PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2011, as part of the 2011 discharge procedure. Analysis of the accounts of the European Environment Agency (EEA). CONTENT: this Commission document sets out the consolidated annual accounts of the European Union for the financial year 2011 as prepared on the basis of the information presented by the institutions, organisations and bodies of the EU, in accordance with Article 129 (2) of the Financial Regulation applicable to the EU's General Budget, including the European Environment Agency (EEA). In 2011, the tasks and budget of this agency were as follows:
The complete version of EEA's final accounts may be found at the following address: http://www.eea.europa.eu/about-us/documents/docs-about-eea |
| activities/4/docs/0/url |
http://register.consilium.europa.eu/servlet/driver?page=Result&lang=EN&typ=Advanced&cmsid=639&ff_COTE_DOCUMENT=5753%2F13&fc=REGAISEN&srm=25&md=100
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http://www.europarl.europa.eu/sides/getDoc.do?type=COMPARL&mode=XML&language=EN&reference=PE497.824
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2013-05-09T00:00:00New
2012-07-25T00:00:00 |
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EP 1R PlenaryNew
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http://eur-lex.europa.eu/smartapi/cgi/sga_doc?smartapi!celexplus!prod!DocNumber&lg=EN&type_doc=COMfinal&an_doc=2012&nu_doc=436New
http://www.europarl.europa.eu/registre/docs_autres_institutions/commission_europeenne/com/2012/0436/COM_COM(2012)0436_EN.pdf |
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Indicative plenary sitting date, 1st reading/single readingNew
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CELEX:52012DC0436:EN
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AYALA SENDER Inés |
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