2013/2236(DEC) | [ParlTrack]

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Procedure completed, awaiting publication in Official Journal

2013/2236(DEC) 2012 discharge: European Institute for Gender Equality (EIGE)

Role	Committee	Rapporteur	Shadows
Lead	CONT	SARVAMAA Petri (EPP)	KADENBACH Karin (S&D), GERBRANDY Gerben-Jan (ALDE), STAES Bart (Verts/ALE), ANDREASEN Marta (ECR), DE JONG Cornelis (GUE/NGL), VANHECKE Frank (EFD), EHRENHAUSER Martin (NI)
Opinion	FEMM	MATERA Barbara (EPP)

Lead committee dossier: CONT/7/14212

Subjects

8.70.03.02 2012 discharge

Links

Activites

2014/04/03 Decision by Parliament, 1st reading/single reading
- T7-0313/2014
2014/04/02 Debate in Parliament
- Debate in Parliament
2014/03/21 Committee report tabled for plenary, single reading
- A7-0230/2014 summary
  
  The Committee on Budgetary Control adopted the report by Petri SARVAMAA (EPP, FI) in which it recommended the European Parliament to grant discharge to the Director of the European Institute for Gender Equality in respect of the implementation of the Institute's budget for the financial year 2012. Noting that the Court of Auditors stated that it has obtained reasonable assurances that the annual accounts of the Institute for the financial year 2012 are reliable, and that the underlying transactions are legal and regular, Members approved the closure of the Institute’s accounts. They made, however, a number of recommendations that needed to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies. Budget and financial management: Members noted that budget monitoring efforts during the financial year 2012 resulted in a budget implementation rate of 95.56% and that the payment appropriations execution rate was 63.95%. They acknowledged from the Institute that in the third quarter of 2014, it plans to create budget monitoring guidelines, including control functions and deviations, in order to ensure adequate monitoring and reporting of the budget implementation. Commitments and carryovers: Members noted that the Institute has reduced the overall level of carry-overs of committed appropriations from 50% in 2011. They pointed out that the carry-overs to 2013 amount to EUR 2.5 million and mainly concern administrative expenditure. They noted that 7% of committed appropriations carried over from 2011 to 2012 had not been used and had to be cancelled. Members also made a series of observations on transfers, procurement and recruitment procedures as well as comments on internal controls. Lastly, they acknowledged that the Institute's conflict of interests policy was presented to the Commission for consultation on 12 November 2013. They called on the Institute to inform the discharge authority of the results of that consultation and of the final adoption of its conflict of interests policy.
2014/03/17 Vote in committee, 1st reading/single reading
2013/10/22 Committee referral announced in Parliament, 1st reading/single reading
2013/07/26 Non-legislative basic document published
- COM(2013)0570 summary
  
  PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2012, as part of the 2012 discharge procedure. Analysis of the accounts of the European Institute for Gender Equality (EIGE). CONTENT: this Commission document sets out the consolidated annual accounts of the European Union for the financial year 2012 as prepared on the basis of the information presented by the institutions, organisations and bodies of the EU, in accordance with Article 129 (2) of the Financial Regulation applicable to the EU's General Budget, including the European Institute for Gender Equality (EIGE). In 2012, the tasks and budget of this agency were as follows: description of the EIGE’s tasks: the Institute, which is located in Vilnius, was established by Regulation (EC) No 1922/2006 of the European Parliament and of the Council. The Institute’s task is to : (i) collect, analyse and disseminate information as regards gender equality, (ii) develop, analyse, evaluate and disseminate methodological tools in order to support the integration of gender equality into all Union policies and the resulting national policies, (iii) raise awareness on all issues regarding this area; the EIGE’s budget for the 2012 financial year: the Institute’s budget for 2012, as presented in the Commission document on the consolidated annual accounts of the European Union, gives the following figures: § Commitment appropriations : - committed : EUR 8 million; - paid : EUR 7 million; - carried-over : 0. § Payment appropriations : - committed : EUR 11 million; - paid : EUR 8 million; - carried-over : EUR 2 million. Please refer also to the final accounts of the EIGE.
- DG {'url': 'http://ec.europa.eu/dgs/budget/', 'title': 'Budget'}, ŠEMETA Algirdas

Documents

Non-legislative basic document published: COM(2013)0570
Committee report tabled for plenary, single reading: A7-0230/2014
Debate in Parliament: Debate in Parliament
Decision by Parliament, 1st reading/single reading: T7-0313/2014

Amendments	Dossier
20	2013/2236(DEC) 2014/01/27 FEMM 2 amendments... Amendment 1 # Andrea ČEŠKOVÁ Draft opinion Paragraph 5 5. Notes the comment of the Court of Auditors that the Institute does not have a formalised procurement planning and monitoring procedure and that its annual work programme does not include a procurement schedule linked to the planned activities; notes however that only 7 % of committed appropriations carried over to 2012 have not been used and had to be cancelled; underlines in this respect the Institute’s commitment to improve procurement planning and monitoring by creating a monitoring tool and budget monitoring guidelines; calls, therefore, on the EIGE to develop and implement formalised procurement and monitoring procedures, and to incorporate a timetable for procurement into the annual work plan; Amendment 2 # Andrea ČEŠKOVÁ Draft opinion Paragraph 6 a (new) 6a. Calls on the EIGE to update its guidelines on recruitment in order to eliminate the shortcomings identified by the Court of Auditors, and to find satisfactory solutions to the problems that have arisen in this connection; source: PE-528.019 2014/02/26 CONT 18 amendments... Amendment 1 # Petri SARVAMAA Proposal for a decision 1 Paragraph 1 1. Grants the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year ~~2012 / Postpones its decision on granting the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year~~ 2012; Amendment 10 # Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK Motion for a resolution Paragraph 6 6. Calls on the Institute to urgently address the shortcomings identified by the Court of Auditors in the Institute's documentation of recruitment procedures; notes in particular that there was no evidence that questions for written tests and interviews, as well as their respective weightings, were prepared before the examination of the applications; Amendment 11 # Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK Motion for a resolution Paragraph 7 7. ~~Notes with concern~~Deplores the fact that the Institute does not have a formalised procurement planning and monitoring procedure; notes in particular that its annual work programme does not include a procurement schedule linked to the planned activities that would define the optimal scope and timing of procurements; Amendment 12 # Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK Motion for a resolution Paragraph 8 8. Acknowledges from the Institute that in order to improve the planning and monitoring of the procurement, the Institute is in process of creating a monitoring tool to follow up the expected dates of each step of the annual procurement proceedings; calls on the Institute to inform the discharge authority ifwhen it succeeds in fully implementing this tool ~~or, if that is not the case~~and up until then, to keep it informed of the state of play regarding its creation and implementation; Amendment 13 # Monica MACOVEI Motion for a resolution Subheading 5 a (new) Prevention and management of conflicts of interests and transparency Amendment 14 # Monica MACOVEI Motion for a resolution Paragraph 8 a (new) 8a. Acknowledges that the Institute's Conflict of Interest Policy was transmitted to the Commission for consultation on 12 November 2013; calls on the Institute to inform the discharge authority of the consultation results and the final adoption of the policy; Amendment 15 # Monica MACOVEI Motion for a resolution Paragraph 8 b (new) 8b. Observes that the CVs and Declarations of Interests of the members of the Management Board, the Executive Director and senior management are not publicly available; calls on the Institute to remedy the situation as a matter of urgency; Amendment 16 # Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK Motion for a resolution Paragraph 9 9. Acknowledges from the Institute that in 2012, the Commission's Internal Audit Service (IAS) carried out audit work in accordance with the Institute's strategic audit plan; notes that this work included an audit on budget execution, which identified good practices, but also led to four very important recommendations; takes note of the Institute's action plan to address the risks and notes that the IAS considered this to be adequate; notes that no critical recommendations were open as of 31 December 2012; but expresses great concern~~, however,~~ that the implementation of two very important recommendations from 2011 hasve been delayed; Amendment 17 # Gerben-Jan GERBRANDY, Jan MULDER, Chris DAVIES Motion for a resolution Subheading 6 a (new) Performance Amendment 18 # Gerben-Jan GERBRANDY, Jan MULDER, Chris DAVIES Motion for a resolution Paragraph 9 a (new) 9a. Requests that the Institute communicate the results and impact its work has on European citizens in an accessible way, mainly through its website; Amendment 2 # Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK Proposal for a decision 1 Paragraph 1 1. ~~Grants the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year 2012 /~~ Postpones its decision on granting the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year 2012; Amendment 3 # Karin KADENBACH Proposal for a decision 1 Paragraph 1 1. Grants the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year ~~2012 / Postpones its decision on granting the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year~~ 2012; Amendment 4 # Petri SARVAMAA Proposal for a decision 2 Paragraph 1 1. Approves the closure of the accounts of the European Institute for Gender Equality for the financial year ~~2012 / Postpones its decision on the closure of the accounts of the European Institute for Gender Equality for the financial year~~ 2012; Amendment 5 # Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK Proposal for a decision 2 Paragraph 1 1. ~~Approves the closure of the accounts of the European Institute for Gender Equality for the financial year 2012 /~~ Postpones its decision on the closure of the accounts of the European Institute for Gender Equality for the financial year 2012; Amendment 6 # Karin KADENBACH Proposal for a decision 2 Paragraph 1 1. Approves the closure of the accounts of the European Institute for Gender Equality for the financial year ~~2012 / Postpones its decision on the closure of the accounts of the European Institute for Gender Equality for the financial year~~ 2012; Amendment 7 # Elena BĂSESCU Motion for a resolution Citation 10 a (new) – having regard to the previous discharge reports of the Parliament, Amendment 8 # Monica MACOVEI Motion for a resolution Recital A A. whereas according to its financial statements, the final budget of the European Institute for Gender Equality (‘"the Institute’") for the financial year 2012 was EUR 7 741 800, representing an increase of 2,81 % compared to 2011 and whereas the Institute's entire budget derives from the Union budget, Amendment 9 # Ryszard CZARNECKI, Philip BRADBOURN, Marta ANDREASEN, Andrea ČEŠKOVÁ, Derk Jan EPPINK Motion for a resolution Paragraph 3 a (new) 3a. Calls on the Commission to consider merging the Fundamental Rights Agency with the Institute; is of the opinion that such a merger could result in greater administrative and operational efficiency as well as, in the long run, save costs to Union taxpayer; source: PE-521.769

Amendments

Dossier

2013/2236(DEC)

2014/01/27 FEMM 2 amendments...

source: PE-528.019

2014/02/26 CONT 18 amendments...

Amendment 1 #

Petri SARVAMAA

Proposal for a decision 1
Paragraph 1

1. Grants the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year ~~2012 / Postpones its decision on granting the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year~~ 2012;

Amendment 10 #

Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK

Motion for a resolution
Paragraph 6

6. Calls on the Institute to urgently address the shortcomings identified by the Court of Auditors in the Institute's documentation of recruitment procedures; notes in particular that there was no evidence that questions for written tests and interviews, as well as their respective weightings, were prepared before the examination of the applications;

Amendment 11 #

Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK

Motion for a resolution
Paragraph 7

7. ~~Notes with concern~~Deplores the fact that the Institute does not have a formalised procurement planning and monitoring procedure; notes in particular that its annual work programme does not include a procurement schedule linked to the planned activities that would define the optimal scope and timing of procurements;

Amendment 12 #

Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK

Motion for a resolution
Paragraph 8

8. Acknowledges from the Institute that in order to improve the planning and monitoring of the procurement, the Institute is in process of creating a monitoring tool to follow up the expected dates of each step of the annual procurement proceedings; calls on the Institute to inform the discharge authority ifwhen it succeeds in fully implementing this tool ~~or, if that is not the case~~and up until then, to keep it informed of the state of play regarding its creation and implementation;

Amendment 13 #

Monica MACOVEI

Motion for a resolution
Subheading 5 a (new)

Prevention and management of conflicts of interests and transparency

Amendment 14 #

Monica MACOVEI

Motion for a resolution
Paragraph 8 a (new)

8a. Acknowledges that the Institute's Conflict of Interest Policy was transmitted to the Commission for consultation on 12 November 2013; calls on the Institute to inform the discharge authority of the consultation results and the final adoption of the policy;

Amendment 15 #

Monica MACOVEI

Motion for a resolution
Paragraph 8 b (new)

8b. Observes that the CVs and Declarations of Interests of the members of the Management Board, the Executive Director and senior management are not publicly available; calls on the Institute to remedy the situation as a matter of urgency;

Amendment 16 #

Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK

Motion for a resolution
Paragraph 9

9. Acknowledges from the Institute that in 2012, the Commission's Internal Audit Service (IAS) carried out audit work in accordance with the Institute's strategic audit plan; notes that this work included an audit on budget execution, which identified good practices, but also led to four very important recommendations; takes note of the Institute's action plan to address the risks and notes that the IAS considered this to be adequate; notes that no critical recommendations were open as of 31 December 2012; but expresses great concern~~, however,~~ that the implementation of two very important recommendations from 2011 hasve been delayed;

Amendment 17 #

Gerben-Jan GERBRANDY, Jan MULDER, Chris DAVIES

Motion for a resolution
Subheading 6 a (new)

Performance

Amendment 18 #

Gerben-Jan GERBRANDY, Jan MULDER, Chris DAVIES

Motion for a resolution
Paragraph 9 a (new)

9a. Requests that the Institute communicate the results and impact its work has on European citizens in an accessible way, mainly through its website;

Amendment 2 #

Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK

Proposal for a decision 1
Paragraph 1

1. ~~Grants the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year 2012 /~~ Postpones its decision on granting the Director of the European Institute for Gender Equality discharge in respect of the implementation of the Institute's budget for the financial year 2012;

Amendment 3 #

Karin KADENBACH

Proposal for a decision 1
Paragraph 1

Amendment 4 #

Petri SARVAMAA

Proposal for a decision 2
Paragraph 1

1. Approves the closure of the accounts of the European Institute for Gender Equality for the financial year ~~2012 / Postpones its decision on the closure of the accounts of the European Institute for Gender Equality for the financial year~~ 2012;

Amendment 5 #

Ryszard CZARNECKI, Marta ANDREASEN, Andrea ČEŠKOVÁ, Philip BRADBOURN, Derk Jan EPPINK

Proposal for a decision 2
Paragraph 1

1. ~~Approves the closure of the accounts of the European Institute for Gender Equality for the financial year 2012 /~~ Postpones its decision on the closure of the accounts of the European Institute for Gender Equality for the financial year 2012;

Amendment 6 #

Karin KADENBACH

Proposal for a decision 2
Paragraph 1

Amendment 7 #

Elena BĂSESCU

Motion for a resolution
Citation 10 a (new)

– having regard to the previous discharge reports of the Parliament,

Amendment 8 #

Monica MACOVEI

Motion for a resolution
Recital A

A. whereas according to its financial statements, the final budget of the European Institute for Gender Equality (‘"the Institute’") for the financial year 2012 was EUR 7 741 800, representing an increase of 2,81 % compared to 2011 and whereas the Institute's entire budget derives from the Union budget,

Amendment 9 #

Ryszard CZARNECKI, Philip BRADBOURN, Marta ANDREASEN, Andrea ČEŠKOVÁ, Derk Jan EPPINK

Motion for a resolution
Paragraph 3 a (new)

3a. Calls on the Commission to consider merging the Fundamental Rights Agency with the Institute; is of the opinion that such a merger could result in greater administrative and operational efficiency as well as, in the long run, save costs to Union taxpayer;

source: PE-521.769

History

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The Committee on Budgetary Control adopted the report by Petri SARVAMAA (EPP, FI) in which it recommended the European Parliament to grant discharge to the Director of the European Institute for Gender Equality in respect of the implementation of the Institute's budget for the financial year 2012.

Noting that the Court of Auditors stated that it has obtained reasonable assurances that the annual accounts of the Institute for the financial year 2012 are reliable, and that the underlying transactions are legal and regular, Members approved the closure of the Institute’s accounts. They made, however, a number of recommendations that needed to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies.
- Budget and financial management: Members noted that budget monitoring efforts during the financial year 2012 resulted in a budget implementation rate of 95.56% and that the payment appropriations execution rate was 63.95%. They acknowledged from the Institute that in the third quarter of 2014, it plans to create budget monitoring guidelines, including control functions and deviations, in order to ensure adequate monitoring and reporting of the budget implementation.
- Commitments and carryovers: Members noted that the Institute has reduced the overall level of carry-overs of committed appropriations from 50% in 2011. They pointed out that the carry-overs to 2013 amount to EUR 2.5 million and mainly concern administrative expenditure. They noted that 7% of committed appropriations carried over from 2011 to 2012 had not been used and had to be cancelled.
Members also made a series of observations on transfers, procurement and recruitment procedures as well as comments on internal controls.

Lastly, they acknowledged that the Institute's conflict of interests policy was presented to the Commission for consultation on 12 November 2013. They called on the Institute to inform the discharge authority of the results of that consultation and of the final adoption of its conflict of interests policy.

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PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2012, as part of the 2012 discharge procedure.

Analysis of the accounts of the European Institute for Gender Equality (EIGE).

CONTENT: this Commission document sets out the consolidated annual accounts of the European Union for the financial year 2012 as prepared on the basis of the information presented by the institutions, organisations and bodies of the EU, in accordance with Article 129 (2) of the Financial Regulation applicable to the EU's General Budget, including the European Institute for Gender Equality (EIGE).

In 2012, the tasks and budget of this agency were as follows:

description of the EIGE’s tasks: the Institute, which is located in Vilnius, was established by Regulation (EC) No 1922/2006 of the European Parliament and of the Council. The Institute’s task is to : (i) collect, analyse and disseminate information as regards gender equality, (ii) develop, analyse, evaluate and disseminate methodological tools in order to support the integration of gender equality into all Union policies and the resulting national policies, (iii) raise awareness on all issues regarding this area;

the EIGE’s budget for the 2012 financial year: the Institute’s budget for 2012, as presented in the Commission document on the consolidated annual accounts of the European Union, gives the following figures:

§ Commitment appropriations :

- committed : EUR 8 million;

- paid : EUR 7 million;

- carried-over : 0.

§ Payment appropriations :

- committed : EUR 11 million;

- paid : EUR 8 million;

- carried-over : EUR 2 million.

Please refer also to the final accounts of the EIGE.

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2013-11-05Show (5) Changes

activities	date: 2013-07-26T00:00:00 docs: celexid: CELEX:52013DC0570:EN type: Non-legislative basic document published title: COM(2013)0570 body: EC type: Non-legislative basic document commission: DG: url: http://ec.europa.eu/dgs/budget/ title: Budget Commissioner: ŠEMETA Algirdas date: 2014-04-02T00:00:00 body: EP type: Indicative plenary sitting date, 1st reading/single reading
committees	body: EP shadows: group: S&D name: KADENBACH Karin group: ALDE name: GERBRANDY Gerben-Jan group: Verts/ALE name: STAES Bart group: GUE/NGL name: DE JONG Cornelis group: EFD name: VANHECKE Frank group: NI name: EHRENHAUSER Martin responsible: True committee: CONT date: 2013-10-10T00:00:00 committee_full: Budgetary Control rapporteur: group: EPP name: SARVAMAA Petri body: EP responsible: False committee: FEMM date: 2013-02-18T00:00:00 committee_full: Women's Rights and Gender Equality rapporteur: group: EPP name: MATERA Barbara
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other	body: EC dg: url: http://ec.europa.eu/dgs/budget/ title: Budget commissioner: ŠEMETA Algirdas
procedure	stage_reached Preparatory phase in Parliament subject 8.70.03.02 2012 discharge type DEC - Discharge procedure reference 2013/2236(DEC) title 2012 discharge: European Institute for Gender Equality (EIGE)

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