Progress: Procedure completed
| Role | Committee | Rapporteur | Shadows |
|---|---|---|---|
| Lead | CONT |
STAES Bart ( Verts/ALE)
|
SARVAMAA Petri ( PPE),
LIBERADZKI Bogusław ( S&D),
MACOVEI Monica ( ECR),
ALI Nedzhmi ( ALDE),
VALLI Marco ( EFDD),
KAPPEL Barbara ( ENF)
|
| Committee Opinion | LIBE |
Jean LAMBERT ( Verts/ALE),
Péter NIEDERMÜLLER ( S&D)
|
Lead committee dossier:
Subjects
Events
PURPOSE: to grant discharge to the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2016.
NON-LEGISLATIVE ACT: Decision (EU) 2018/1409 of the European Parliament on discharge in respect of the implementation of the budget of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice for the financial year 2016.
CONTENT: the European Parliament decided to grant discharge to the Executive Director of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice for the implementation of the latters budget for the financial year 2016.
This decision is accompanied by a resolution of the European Parliament containing the observations which form an integral part of the discharge decision in respect of the implementation of the general budget of the European Union for the financial year 2016 ( please refer to the summary dated 18.4.2018 ).
In this resolution, Parliament noted that 2016 was the most intense and demanding year for the Agency since its establishment and that the Agency nevertheless performed well and delivered its annual work programme in full, carrying out nearly all of its activities as planned and achieving its operational objectives. A number of additional tasks were also assumed through the year.
Parliament noted with satisfaction that the Agency is preparing a revision of its anti-fraud strategy and called on the Agency to report to the discharge authority on the adoption and implementation of the new rules.
On Brexit, it noted that a level of information exchange between the Agency and the Commission that would allow thorough preparation for activities after Brexit has not been completely arranged as some legal aspects, such as access to the systems managed by the Agency and use of data entered by the United Kingdom into them after Brexit, need further elaboration. Parliament called on the Commission to help the Agency with solutions as soon as the negotiation process with the United Kingdom provides them with enough information.
The European Parliament decided to grant discharge to the Executive Director of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) in respect of the implementation of the Institute’s budget for the financial year 2016, and to approve the closure of the accounts for the financial year in question.
Noting that the Court of Auditors has stated that it has obtained reasonable assurances that the agency’s annual accounts for the financial year 2016 are reliable and that the underlying transactions are legal and regular , Parliament adopted by 553 votes to 133 with 5 abstentions, a resolution containing a series of recommendations, which form an integral part of the decision on discharge and which add to the general recommendations set out in the resolution on performance, financial management and control of EU agencies :
Follow-up to the 2013 and 2015 discharges: there are a number of outstanding issues and ongoing corrective measures in response to the Court’s comments in 2013 and 2015 related to a framework contract for the procurement of services and to the relation between the Agency and Schengen associated countries. Parliament urged the Agency to take corrective actions without further delay. Agency’s financial statements : the final budget of the Agency for the financial year 2016 was EUR 82 267 949, representing an increase of 21.77 % compared to the year 2015, entirely derived from the Union budget. Comments on the legality and regularity of transactions : Members condemned the fact that the Agency received and accepted supplies amounting to EUR 2.8 million without having budget and legal commitments (contracts) in place. They called on the Agency to significantly improve budget planning and budget implementation. Budget and financial management : budget monitoring efforts during the financial year 2016 resulted in a budget implementation rate of 97.9 % and that the payment appropriations execution rate was 97.6 %. Members noted that the Agency signed a construction contract for its premises in Strasbourg with a value of EUR 21.5 million in June 2015. Commitments and carry-overs : Members noted that the committed appropriations for administrative expenditure carried over amounted to EUR 5 million (63 % of committed appropriations), compared to EUR 9 million (50 %) in 2015. These concerned mainly building maintenance and consultancy services to be delivered in 2017. These carry-overs may be justified and do not necessarily indicate weaknesses in budget planning and implementation.
Members also made a series of observations regarding procurement and staff policy, internal audits and the prevention and management of conflicts of interests. They expressed concern as to the potential risk for the competitiveness of the EUR 194 million framework contract award procedure for the further development and maintenance of the Visa Information System and the Biometrics Matching System (BMS) for a maximum period of six years.
Members also observed with concern that the growing operational risk facing the Agency’s operations is related to understaffing of the Agency. Reducing staff and outsourcing work increase the risks of 'revolving doors' and information leaks. They went on to deplore the lack of gender balance among posts occupied by 31 December 2016, given that the ratio was 28 % female to 72 % male members of staff.
Lastly, Members noted that a level of information exchange between the Agency and the Commission that would allow thorough preparation for activities after Brexit has not been completely arranged as some legal aspects, such as access to the systems managed by the Agency and use of data entered by the United Kingdom into them after Brexit , need further elaboration. The Commission is called on to help the Agency with solutions as soon as the negotiation process with the United Kingdom provides them with enough information.
The Committee on Budgetary Control adopted the report by Bart STAES (Greens/EFA, BE) on discharge in respect of the implementation of the budget of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2016.
The committee called on the European Parliament to grant the Agency’s Executive Director discharge in respect of the implementation of the Agency’s budget for the financial year 2016.
Noting that the Court of Auditors stated that it had obtained reasonable assurance that the annual accounts of the Agency for the financial year 2016 were reliable and that the underlying transactions were legal and regular, Members called on Parliament to approve the closure of the Agency’s accounts.
They made, however, a number of recommendations that needed to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies :
Agency’s financial statements : Members noted that the final budget of the Agency for the financial year 2016 was EUR 82 267 949, representing an increase of 21.77 % compared to the year 2015, entirely derived from the Union budget. Comments on the legality and regularity of transactions : Members condemned the fact that the Agency received and accepted supplies amounting to EUR 2.8 million without having budget and legal commitments (contracts) in place. They called on the Agency to significantly improve budget planning and budget implementation. Budget and financial management : Members noted that budget monitoring efforts during the financial year 2016 resulted in a budget implementation rate of 97.9 % and that the payment appropriations execution rate was 97.6 %. Members noted that the Agency signed a construction contract for its premises in Strasbourg with a value of EUR 21.5 million in June 2015. Commitments and carry-overs : Members noted that the committed appropriations for administrative expenditure carried over amounted to EUR 5 million (63 % of committed appropriations), compared to EUR 9 million (50 %) in 2015. These concerned mainly building maintenance and consultancy services to be delivered in 2017. These carry-overs may be justified and do not necessarily indicate weaknesses in budget planning and implementation.
Members also made a series of observations regarding procurement and staff policy, internal audits and the prevention and management of conflicts of interests.
Members expressed concern as to the potential risk for the competitiveness of the EUR 194 million framework contract award procedure for the further development and maintenance of the Visa Information System and the Biometrics Matching System (BMS) for a maximum period of six years.
Lastly, Members noted that a level of information exchange between the Agency and the Commission that would allow thorough preparation for activities after Brexit has not been completely arranged as some legal aspects, such as access to the systems managed by the Agency and use of data entered by the United Kingdom into them after Brexit, need further elaboration. The Commission is called on to help the Agency with solutions as soon as the negotiation process with the United Kingdom provides them with enough information.
Having examined the revenue and expenditure accounts for the financial year 2016 and the balance sheet as at 31 December 2016 of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA), as well as the Court of Auditors' report on the annual accounts of the Agency for the financial year 2016, accompanied by the Agency's replies to the Court's observations, the Council recommended the European Parliament to give a discharge to the Executive Director of the Agency in respect of the implementation of the budget for the financial year 2016.
The Council welcomed the Court's opinion that, in all material respects, the Agency's annual accounts present fairly its financial position as at 31 December 2016 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of the Agency's Financial Regulation, and that the underlying transactions for 2016 are legal and regular in all material respects.
Nevertheless, the following observations were made:
procurement : the Council regretted the deficiencies found by the Court in the Agency's procurement procedures and urges the Agency to take appropriate actions in order to ensure the principles of economy, transparency and equal treatment of tenders; financial programming : the Council called on the Agency to continue improving its financial programming in order to reduce the level of commitments carried over to the next financial year to the minimum strictly necessary. The Council stressed the need to respect the principles of annuality and of sound financial management, avoiding advance payments as a means of maximizing the budgetary execution at year-end; IT issues : lastly, the Council encouraged the Agency to pursue its efforts to improve the efficiency of its internal IT processes as already agreed in an action plan between the Agency and the Commission's Internal Audit Service.
PURPOSE: presentation of the EU Court of Auditors’ report on the annual accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the year 2016, together with the Agency’s reply.
CONTENT: in accordance with the tasks conferred on the Court of Auditors by the Treaty on the Functioning of the European Union, the Court presents to the European Parliament and to the Council, in the context of the discharge procedure, a Statement of Assurance as to the reliability of the annual accounts of each institution, body or agency of the EU, and the legality and regularity of the transactions underlying them, on the basis of an independent external audit.
This audit focused on the annual accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice ( eu-LISA ). As a reminder, the core mission of this Agency is to fulfil the operational management tasks for the Second Generation Schengen Information System (SIS II), the Visa Information System (VIS) and Eurodac.
Statement of Assurance : pursuant to the provisions of Article 287 of the Treaty on the Functioning of the European Union (TFEU), the Court has audited:
the annual accounts of the Foundation, which comprise the financial statements and the reports on the implementation of the budget for the financial year ended 31 December 2016; the legality and regularity of the transactions underlying those accounts.
Opinion on the reliability of the accounts : in the Court’s opinion, the Agency’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2016 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Commission’s accounting officer.
Opinion on the legality and regularity of the transactions underlying the accounts : the Court considers that the transactions underlying the annual accounts for the year ended 31 December 2016 are legal and regular in all material respects.
The report also made a series of observations on the budgetary and financial management of the Agency, accompanied by the latter’s response. The main observations may be summarised as follows:
The Court’s observations :
budgetary management : appropriations carried over under administrative expenditure are high with EUR 5 million. They mainly concern building maintenance and consultancy services to be delivered in 2017. Such high level of carry-overs to cover next year’s activities is in contradiction with the budgetary principle of annuality.
The Agency’s replies :
budgetary management : according to the Agency, the carry-overs are constantly revised and planned with the objective of reducing them over time to the strictly necessary and only when the operation is justified.
Lastly, the Court of Auditors’ report contained a summary of the Agency’s key figures in 2016 :
Budget : EUR 82.3 million in payment appropriations. Staff : 144 including officials, temporary and contract staff and seconded national experts.
PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2016, as part of the 2016 discharge procedure.
Analysis of the accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) .
CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union.
This Commission document concerns the EU's consolidated accounts for the year 2016 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective.
It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies, including the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (EU-LISA), with a view to granting discharge.
Discharge procedure : the final step of a budget lifecycle is the discharge of the budget for a given financial year. It represents the political aspect of the external control of budget implementation and is the decision by which the European Parliament, acting on a Council recommendation, " releases " the Commission (and other EU bodies) from its responsibility for management of a given budget by marking the end of that budget's existence. The European Parliament is the discharge authority within the EU.
The discharge procedure may produce three outcomes: (i) the granting; (ii) postponement or; (iii) the refusal of the discharge.
The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made.
Each agency is subject to its own discharge procedure, including the eu-LISA .
eu-LISA : the Agency, based in Tallinn (EE) was set up under Regulation (EU) No 1077/2011 of the European Parliament and of the Council. Its main aim is to ensure the operational management of the second generation Schengen Information System (SIS II), Eurodac and Visa Information Systems (VIS).
As regards the eu-LISA’s accounts , these are presented in detail in the document on the consolidated annual accounts of the European Union for 2016:
Commitment appropriations :
available: EUR 85 million; made: EUR 80 million.
Payment appropriations :
available: EUR 104 million; made : EUR 94 million.
For further details on expenditure, please refer to the final accounts of the eu-LISA Agency .
PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2016, as part of the 2016 discharge procedure.
Analysis of the accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) .
CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union.
This Commission document concerns the EU's consolidated accounts for the year 2016 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective.
It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies, including the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (EU-LISA), with a view to granting discharge.
Discharge procedure : the final step of a budget lifecycle is the discharge of the budget for a given financial year. It represents the political aspect of the external control of budget implementation and is the decision by which the European Parliament, acting on a Council recommendation, " releases " the Commission (and other EU bodies) from its responsibility for management of a given budget by marking the end of that budget's existence. The European Parliament is the discharge authority within the EU.
The discharge procedure may produce three outcomes: (i) the granting; (ii) postponement or; (iii) the refusal of the discharge.
The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made.
Each agency is subject to its own discharge procedure, including the eu-LISA .
eu-LISA : the Agency, based in Tallinn (EE) was set up under Regulation (EU) No 1077/2011 of the European Parliament and of the Council. Its main aim is to ensure the operational management of the second generation Schengen Information System (SIS II), Eurodac and Visa Information Systems (VIS).
As regards the eu-LISA’s accounts , these are presented in detail in the document on the consolidated annual accounts of the European Union for 2016:
Commitment appropriations :
available: EUR 85 million; made: EUR 80 million.
Payment appropriations :
available: EUR 104 million; made : EUR 94 million.
For further details on expenditure, please refer to the final accounts of the eu-LISA Agency .
Documents
- Results of vote in Parliament: Results of vote in Parliament
- Debate in Parliament: Debate in Parliament
- Decision by Parliament: T8-0157/2018
- Committee report tabled for plenary: A8-0111/2018
- Amendments tabled in committee: PE618.263
- Supplementary non-legislative basic document: 05941/2018
- Committee opinion: PE615.184
- Committee draft report: PE613.476
- Court of Auditors: opinion, report: OJ C 417 06.12.2017, p. 0194
- Court of Auditors: opinion, report: N8-0035/2018
- Non-legislative basic document: COM(2017)0365
- Non-legislative basic document: EUR-Lex
- Non-legislative basic document published: COM(2017)0365
- Non-legislative basic document published: EUR-Lex
- Non-legislative basic document: COM(2017)0365 EUR-Lex
- Court of Auditors: opinion, report: OJ C 417 06.12.2017, p. 0194 N8-0035/2018
- Committee draft report: PE613.476
- Committee opinion: PE615.184
- Supplementary non-legislative basic document: 05941/2018
- Amendments tabled in committee: PE618.263
Votes
A8-0111/2018 - Bart Staes - résolution 18/04/2018 13:02:43.000 #
GUE/NGL
NI| Amendments | Dossier |
| 50 |
2017/2178(DEC)
2018/01/19
LIBE
30 amendments...
Amendment 1 #
Draft opinion Paragraph -1 (new) -1. Welcomes the Court of Auditors' conclusions that the annual accounts of the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (“the Agency”) present fairly its financial position on 31 December 2016 and that its transactions are legal and regular;
Amendment 10 #
Draft opinion Paragraph 2 2.
Amendment 11 #
Draft opinion Paragraph 3 3.
Amendment 12 #
Draft opinion Paragraph 3 3.
Amendment 13 #
Draft opinion Paragraph 3 3. Regrets that in 2016 the Agency received and accepted supplies amounting to EUR 2.8 million without having budget and contracts in place for it; requests the Agency to
Amendment 14 #
Draft opinion Paragraph 3 a (new) 3 a. Notes the high level of carry-overs of committed appropriations for Title II at EUR 5 million, i.e. 63%; acknowledges that it is mainly due to arrangements regarding building works for the Agency headquarters; recommends to the Agency to respect the budgetary principle of annuality;
Amendment 15 #
Draft opinion Paragraph 3 a (new) 3 a. Regrets that according to the Agency’s Internal Audit Capability report on IT project management the Agency's project management process is in urgent need of revision and improvement in terms of appropriate ownership, staffing, tools, support and supervision;
Amendment 16 #
Draft opinion Paragraph 3 b (new) 3 b. Regrets the conclusions of the Court of Auditors that the Agency did not always check for the most economical solution in 2016, for example by purchasing a new software license for an amount of EUR 4,6 million under a framework contract without checking that the framework contractor, who acted as an intermediary between the Agency and potential software suppliers, had found the best price;
Amendment 17 #
Draft opinion Paragraph 4 4. Regrets that the internal whistleblowing procedure has not yet been implemented
Amendment 18 #
Draft opinion Paragraph 4 4. Regrets that the internal whistleblowing procedure has not yet been implemented
Amendment 19 #
Draft opinion Paragraph 4 4.
Amendment 2 #
Draft opinion Paragraph 1 1.
Amendment 20 #
Draft opinion Paragraph 4 4. Regrets that the internal whistleblowing procedure has not been implemented yet; notes, however, that the Agency was waiting for guidance or input from the Commission before it could finalise its rules; calls on the Agency for an immediate and effective implementation of the internal whistleblowing procedure;
Amendment 21 #
Draft opinion Paragraph 5 5. Notes with concern that there is no specific legal requirement in the Regulation (EU) 1077/2011, establishing the Agency
Amendment 22 #
Draft opinion Paragraph 5 5.
Amendment 23 #
Draft opinion Paragraph 5 5. Notes with concern that there is no specific legal requirement in the Regulation (EU) 1077/2011, establishing the Agency
Amendment 24 #
Draft opinion Paragraph 6 6. Stresses with concern that the first annual monitoring report on the implementation of the Agency’s anti-fraud strategy (April 2016) showed a
Amendment 25 #
Draft opinion Paragraph 6 6.
Amendment 26 #
Draft opinion Paragraph 7 7. Regrets that no particular steps have been taken regarding the gender balance in the composition of the Agency’s
Amendment 27 #
Draft opinion Paragraph 7 7. Regrets that no particular steps have been taken regarding the gender balance in the composition of the Agency’s management board; urges the Agency to take measures to regulate this situation .
Amendment 28 #
Draft opinion Paragraph 7 a (new) 7 a. Welcomes the audit report of the Commission's Internal Audit Service (IAS) that did not identify major issues related to the operation, maintenance security and continuity of SIS II, VIS and Eurodac IT systems; welcomes as well conclusions that the Agency operates and fulfills its tasks effectively according to the external evaluation conducted on behalf of the Commission, notes that there is still room for improvement and acknowledges the commitment of the Agency to follow up on this important audit;
Amendment 29 #
Draft opinion Paragraph 7 a (new) 7 a. Welcomes the Agency’s staff retention policy, implemented by the Management Board, which foresees the possibility that Temporary Agents can receive indefinite contracts at the end of their first contractual term, allowing the Agency to retain key in-house knowledge and expertise.
Amendment 3 #
Draft opinion Paragraph 1 1. Is concerned that the public procurement procedure launched for the further development and maintenance of the VIS system (EUR 192 million six year contract) without precisely defining the services requested required tenderers to have access to the Biometric Matching Service technology developed by one single company with no obligations to provide commercial access to tenderers; calls on the Agency to avoid being locked- in to any vendors
Amendment 30 #
Draft opinion Paragraph 7 b (new) 7 b. Regrets the conclusions by the Internal Audit Service of the European Commission that weaknesses still exist in the Agency's process for managing human resources, in particular elements that are not fully compliant with the procedural aspects of the Implementing Rules and the Agency’s own internal guidelines; calls on the Agency to address the two ‘Very Important’and the two ‘Important’ findings identified by the audit, related to performance appraisal and promotion procedures, compliance with procedures, accurate maintenance of personnel files, and HR management and planning;
Amendment 4 #
Draft opinion Paragraph 1 1.
Amendment 5 #
Draft opinion Paragraph 1 1.
Amendment 6 #
Draft opinion Paragraph 1 a (new) 1 a. Notes that at EUR 5 million, equivalent to 63 % of committed appropriations, appropriations carried over under Title II (administrative expenditure) in 2016 are high and that they mainly concern building maintenance and consultancy services to be delivered in 2017; agrees with the Court of Auditors that such high level of carry overs is in contradiction with the budgetary principle of annuality; calls on the Agency to improve the management of its administrative expenditure;
Amendment 7 #
Draft opinion Paragraph 1 a (new) 1 a. Welcomes the Court of Auditors' conclusions that the annual accounts of the European Agency for the Operational Management of Large-scale IT Systems in the Area of Freedom, Security and Justice (“the Agency”) present fairly its financial position on 31 December 2016 and that its transactions are legal and regular;
Amendment 8 #
Draft opinion Paragraph 1 a (new) 1 a. Welcomes the fact that the Agency ensured stable and continuous operations of the systems entrusted to it and provided broad support to the Commission in development of number of key legal proposals (EES,ETIAS, ECRIS TCN, EURODAC Recast and SIS II recast);
Amendment 9 #
Draft opinion Paragraph 2 2. Notes that the Agency amended the construction contract for its premises in Strasbourg (EUR 21.2 million) to proceed with advance payments in order to increase its budget consumption; notes that such a change was linked to the financial cycle imposed by the Financial Regulation for non-differentiated appropriations; points out that by November 2016, the Agency had paid the
source: 616.692
2018/03/02
CONT
20 amendments...
Amendment 1 #
Proposal for a decision 1 Paragraph 1 1. Grants the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom,
Amendment 10 #
Motion for a resolution Paragraph 7 7. Notes that the Court identified procurements where the Agency did not check for the most economical solution by not checking that the framework contractor had found the best price; calls on the Agency to take the principle of economy and cost-effectiveness seriously and carry out all relevant measures in order to avoid this situation happening again; notes from the Agency's reply that Went Computing Consultancy Group ('WCC') is the owner of intellectual property rights of the Elise search engine, and thus any other vendor would be in fact a sub-contractor of WCC, therefore not in position to offer better value for money;
Amendment 11 #
Motion for a resolution Paragraph 7 7. Notes with concern that the Court identified procurements where the Agency did not check for the most economical solution by not checking that the framework contractor had found the best price; calls on the Agency to take the principle of economy and cost- effectiveness seriously and carry out all relevant measures in order to avoid this situation happening again;
Amendment 12 #
Motion for a resolution Paragraph 8 8. Notes that in May 2016 the Agency signed a framework contract for EUR 194 000 000 with a consortium for the further development and maintenance of the Visa Information System and of the Biometrics Matching System for a maximum period of six years; notes that the contract was awarded through a public procurement procedure; notes also that one main requirement for tenderers to be accepted was having commercial access to the BMS technology; expresses its concern, as to a potential risk for the competiveness of the procedure; notes from the Agency´s reply that the acquisition of permanent licences is linked to their subsequent maintenance and resulted in significant savings in the long term, estimated at EUR 402 243,22 over a four year period; notes that Article I.19.1 of the framework contract special conditions foresees the 'most favoured customer' clause, further protecting the financial interest of the Agency when sourcing hardware or software from the contractor;
Amendment 13 #
Motion for a resolution Paragraph 10 10. Observes with concern that the growing operational risk facing the Agency’s operations is related to understaffing of the Agency so that while tasks allocated to it continuously increase, the staffing levels have been reduced as a result of the requirement to reduce staff by 5%; observes that there are a number of functions in the Agency which are either understaffed or have no embedded business continuity (only one staff member performs the tasks and holds the know-how on operations); notes with concern that reducing staff and outsourcing work increase the risks for 'revolving doors' and information leaks; notes with satisfaction that the Agency has published the general principles regarding obligations after leaving service in its code of ethical behaviour and conduct;
Amendment 14 #
Motion for a resolution Paragraph 11 11. Observes
Amendment 15 #
Motion for a resolution Paragraph 12 12.
Amendment 16 #
Motion for a resolution Paragraph 14 14. Observes
Amendment 17 #
Motion for a resolution Paragraph 17 17. Notes that the Management Committee of the Agency has approved its Guidelines on Whistleblowing on 23 May 2016 and that the European Anti-Fraud Office (OLAF) gave a positive opinion on the text; notes, however, that the Directorate-General for Human Resources of the Commission was not in favour of it and informed the Agency that the Commission is working on new guidelines; notes with satisfaction that in the meantime the Agency has published the general principles relevant for whistleblowing in its code of conduct published on its website; reiterates that transparency is a key issue for creating and maintaining a trusting relationship between the citizens, the Union and its institutions;
Amendment 18 #
Motion for a resolution Paragraph 18 18. Notes that all members of the management board are obliged to issue an annual public statement of interest in writing, which is published on the Agency’s website; notes that the CV of the executive director and the chairperson of the management board are also published and kept up to date; notes that the Agency is preparing new rules on the prevention and management of conflicts of interest;
Amendment 19 #
Motion for a resolution Paragraph 21 21. Notes that in 2016 the Agency received eleven requests for access to documents to which the Agency granted a full access in nine cases, while for two requests the access was refused on grounds of protecting commercial interests and protecting the purpose of inspections, investigations and audits; expects the Agency, when deciding on limiting the access to documents to protect commercial interests, also to consider with
Amendment 2 #
Proposal for a decision 1 Paragraph 1 1. Grants the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom,
Amendment 3 #
Proposal for a decision 1 Paragraph 1 1.
Amendment 4 #
Proposal for a decision 1 Paragraph 1 1.
Amendment 5 #
Proposal for a decision 2 Paragraph 1 1. Approves the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom,
Amendment 6 #
Motion for a resolution Paragraph 1 1. Notes with concern the number of outstanding issues and ongoing corrective measures in response to the Court’s comments in 2013 and 2015 related to a framework contract for the procurement of services and to the relation between the Agency and Schengen associated countries; urges the Agency to take corrective actions without further delay;
Amendment 7 #
Motion for a resolution Paragraph 2 2.
Amendment 8 #
Motion for a resolution Paragraph 4 4. Notes that the Agency signed a construction contract for its premises in Strasbourg with a value of EUR 21 500 000 in June 2015; notes moreover that stage payments were agreed as the main payment method; notes with concern that the Agency amended the contract in July 2015 to make advance payments the default method to increase budget consumption; is gravely concerned that by November 2016 the Agency had paid the full contract amount although less than half of the work had been completed; notes from the Agency’s reply that the pre- financing payments were associated with a matching financial guarantee and a 5% performance guarantee; calls on the Agency to report to the discharge authority on the implementation of this contract;
Amendment 9 #
Motion for a resolution Paragraph 5 a (new) 5 a. Notes from the Agency's reply that carry-overs for Title I and II appropriations are constantly revised and planned with the objective of reducing them over time to the strict and necessary minimum, and that of the EUR 19,5 million non-differentiated appropriations carried over to 2016, only EUR 474 000 were cancelled, representing 2,42 %;
source: 618.263
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CONT/8/10839New
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Procedure completed, awaiting publication in Official JournalNew
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Awaiting committee decisionNew
Procedure completed, awaiting publication in Official Journal |
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2017-10-19T00:00:00
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2017-10-19T00:00:00
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CONT/8/10839
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Preparatory phase in ParliamentNew
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2017-09-14T00:00:00
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