BETA


2018/2208(DEC) 2017 discharge: European Asylum Support Office (EASO)
Next event: Vote scheduled in committee, 1st reading/single reading 2019/09/25

Progress: Awaiting committee decision

RoleCommitteeRapporteurShadows
Lead CONT
Former Responsible Committee CONT SARVAMAA Petri (icon: PPE PPE)
Committee Opinion LIBE
Former Committee Opinion LIBE FRANZ Romeo (icon: Verts/ALE Verts/ALE)
Lead committee dossier:

Events

2019/09/25
   Vote scheduled in committee, 1st reading/single reading
2019/03/26
   EP - Debate in Parliament
2019/03/26
   EP - Decision by Parliament, 1st reading/single reading
Details

The European Parliament decided, by 508 votes to 20, with 15 abstentions, to postpone granting discharge to the Executive Director of the European Asylum Support Office (EASO) for the financial year 2017 and to postpone the closure of the accounts for the financial year in question.

Adverse opinion

The Court issued a basis for an adverse opinion on the legality and regularity of the payments underlying the accounts meaning that the payment underlying the accounts for the year ended 31 December 2017 are materially affected by error.

Members recalled that the European Parliament decision of 24 October 2018 refusing to grant the Office’s Executive Director discharge for the financial year 2016. They welcomed in this regard the corrective measures taken in the meantime by the Office’s Management Board and the new ad interim Executive Director. However, the budget for the financial year 2017 was implemented under the supervision of the Office’s previous management.

Irregularities discovered by OLAF regard the breach of procurement procedures, misappropriation of EU funds, mismanagement, abuse of position in human resources issues, breaches of data protection rules, harassment and inappropriate behaviour towards staff members.

The resolution acknowledged the major risks inherent to the nature of the Office’s activities and extraordinary operational challenges caused by the migration influx in 2015, 2016 and 2017. Parliament regretted however that those risks were not mitigated by a solid governance structure and effective controls. It also regretted to note the material and systematic instances of non-compliance of payments with the Office’s Financial Regulation and other applicable rules and provisions, mainly related to public procurement and recruitment procedures underlying payments.

Office’s financial statement

The final budget of the EASO for the financial year 2017 was EUR 86 795 482, representing an increase of 32.78 % compared to 2016 which was related to the new additional tasks expanding the Office’s mandate. EUR 75 376 000 of the Office’s budget derives from the Union budget, the remaining part being contributions from associate countries and other income.

Budget and financial management

Budget monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 96.88 %, representing a decrease of 2.25 % compared to 2016. Payment appropriations execution rate was 92.03 %, representing an increase of 5.79 % compared to 2016. The Office implemented 29% of the associate countries’ contributions and 96% of grants for operational expenditure. Members called on the Office to implement this amount fully.

The cancellations of carry-overs from 2016 to 2017 amounted to EUR 341 190, representing 11.68 % of the total amount carried over, showing an increase of 0.82 % in comparison to 2016.

Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls.

In particular, they noted that:

- on 31 December 2017, the establishment plan was only 80.65 % filled, with 125 temporary agents appointed out of 155 temporary agents authorised under the budget of the Union;

- the human resources situation at the Office has deteriorated exponentially: for the Office’s management, 4 out of 10 head of unit posts and 18 out of 27 head of sector posts were vacant;

- the Court found serious weaknesses in four of the fourteen recruitment procedures audited;

- the Office did not publish its Annual Activity Report for 2017 by the deadline of 1 July 2018. The Report was finally adopted by the board on 10 January 2019;

- the Office is one of the few multi-location Union agencies. Members are concerned that the Office entered into lease contracts in several locations without having carried out an adequate local market analysis;

- the new ad interim Executive Director took office on 6 June 2018. Members acknowledged the new management’s commitment to ambitious reforms. They regretted that no one recognised the appalling behaviours of the former Executive Director over several years. The Commission is called on to propose an early reaction mechanism to those kinds of misbehaviours.

Documents
2019/03/01
   EP - Committee report tabled for plenary, single reading
Details

The Committee on Budgetary Control adopted the report by Petri SARVAMAA (EPP, FI) on discharge in respect of the implementation of the budget of the European Asylum Support Office for the financial year 2017.

The committee called on the European Parliament to postpone its decision on granting the Executive Director of the European Asylum Support Office discharge in respect of the implementation of the Office’s budget for the financial year 2017.

At the same time, it called for the closure of the accounts of the European Asylum Support Office for the financial year 2017 to be postponed.

Adverse opinion

The Court issued a basis for an adverse opinion on the legality and regularity of the payments underlying the accounts meaning that the payment underlying the accounts for the year ended 31 December 2017 are materially affected by error.

Members recalled that the European Parliament decision of 24 October 2018 refusing to grant the Office’s Executive Director discharge for the financial year 2016. They welcomed in this regard the corrective measures taken in the meantime by the Office’s Management Board and the new ad interim Executive Director. However, the budget for the financial year 2017 was implemented under the supervision of the Office’s previous management.

Irregularities discovered by OLAF regard the breach of procurement procedures, misappropriation of EU funds, mismanagement, abuse of position in human resources issues, breaches of data protection rules, harassment and inappropriate behaviour towards staff members.

The report acknowledged the major risks inherent to the nature of the Office’s activities and extraordinary operational challenges caused by the migration influx in 2015, 2016 and 2017. Members regretted however that those risks were not mitigated by a solid governance structure and effective controls.

Members regretted to note the material and systematic instances of non-compliance of payments with the Office’s Financial Regulation and other applicable rules and provisions, mainly related to public procurement and recruitment procedures underlying payments.

Office’s financial statement

The final budget of the EASO for the financial year 2017 was EUR 86 795 482, representing an increase of 32.78 % compared to 2016 which was related to the new additional tasks expanding the Office’s mandate. EUR 75 376 000 of the Office’s budget derives from the Union budget, the remaining part being contributions from associate countries and other income.

Budget and financial management

Budget monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 96.88 %, representing a decrease of 2.25 % compared to 2016. Payment appropriations execution rate was 92.03 %, representing an increase of 5.79 % compared to 2016. The Office implemented 29% of the associate countries’ contributions and 96% of grants for operational expenditure. Members called on the Office to implement this amount fully.

The cancellations of carry-overs from 2016 to 2017 amounted to EUR 341 190, representing 11.68 % of the total amount carried over, showing an increase of 0.82 % in comparison to 2016.

Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls.

In particular, they noted that:

- on 31 December 2017, the establishment plan was only 80.65 % filled, with 125 temporary agents appointed out of 155 temporary agents authorised under the budget of the Union;

- the human resources situation at the Office has deteriorated exponentially: for the Office’s management, 4 out of 10 head of unit posts and 18 out of 27 head of sector posts were vacant;

- the Court found serious weaknesses in four of the fourteen recruitment procedures audited;

- the Office did not publish its Annual Activity Report for 2017 by the deadline of 1 July 2018. The Report was finally adopted by the board on 10 January 2019;

- the Office is one of the few multi-location Union agencies. Members are concerned that the Office entered into lease contracts in several locations without having carried out an adequate local market analysis;

- the new ad interim Executive Director took office on 6 June 2018. Members acknowledged the new management’s commitment to ambitious reforms. They regretted that no one recognised the appalling behaviours of the former Executive Director over several years. The Commission is called on to propose an early reaction mechanism to those kinds of misbehaviours.

Documents
2019/01/31
   CSL - Supplementary non-legislative basic document
Details

Having examined the revenue and expenditure accounts for the financial year 2017 and the balance sheet as at 31 December 2017 of the European Asylum Support Office (EASO), as well as the Court of Auditors' report on the annual accounts of the Office for the financial year 2017, accompanied by the Office's replies to the Court's observations, the Council recommended the European Parliament to give a discharge to the Executive Director of the Office in respect of the implementation of the budget for the financial year 2017.

The Council noted with great concern the Court's adverse opinion on the legality and regularity of the payments underlying the accounts for the year ended 31 December 2017.

However, the Council welcomed the Court's opinion that, in all material respects, the Office's annual accounts present fairly its financial position as at 31 December 2017 and the results of its operations, its cash flows, and the changes in net assets for the year then ended, in accordance with the provisions of the Office's Financial Regulation, and that the revenue underlying the accounts for 2017 is legal and regular in all material respects.

In this regard, the following observations were made:

- financial management and performance : while acknowledging the unprecedented expansion of tasks and activities of the Office since 2016, mirrored by a budget increase and a substantial rise in the number of procurement procedures and payments in the context of the migration crisis, the Council is deeply concerned that the payments underlying the accounts are materially affected by error due to systematic instances of non-compliance, mainly related to public procurement and recruitment procedures. The Council regretted the numerous weaknesses found by the Court in different areas of the Office's activities. The Council, therefore, urged the Office to implement the Court's recommendations in a timely manner, and in particular to: (i) take comprehensive measures to rebuild the internal capacity and remedy the challenging human resources situation of the Office; (ii) reinforce the internal controls framework by establishing an internal audit capability within the Office, covering also support operations in other countries, as well as an internal legal service and systematic internal review of legal documents; (iii) strictly follow and respect the procurement procedures; (iv) deploy continuous efforts to address the serious deficiencies identified by the Court regarding the Office's payments for staff expenditure, for rent and related works, for travel expenditure and other payments;

- action plan : the Council welcomed the first positive steps undertaken by the Office, aimed at overcoming the irregularities found by the Court, especially the Office's Governance Action Plan. The Council called on the Office to pursue rigorously the implementation of its corrective actions in line with the Court's recommendations, in order to achieve swift improvement in the areas of recruitment, internal controls and procurement.

Documents
2018/10/18
   EP - Former Committee Opinion
2018/09/18
   CofA - Court of Auditors: opinion, report
Details

PURPOSE: presentation of the EU Court of Auditors’ report on the annual accounts of the European Asylum Support Office (EASO) for the year 2017, together with the Office’s reply.

CONTENT: the Court of Auditors carried out the audit on the annual accounts of the European Asylum Support Office (EASO).

In brief, its task is to enhance practical cooperation on asylum matters and helping Member States fulfil their European and international obligations to give protection to people in need. Since 2015, the Office has provided support to Greece and Italy in the context of the migration crisis.

Statement of assurance and reliability of the accounts

The Court considered that:

- the Office’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2017 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Commission’s accounting officer;

- the transactions underlying the annual accounts for the year ended 31 December 2017 are legal and regular in all material respects.

Adverse opinion regarding payments

The Court noted material and systematic instances of non-compliance of payments with the Office’s Financial Regulation, mainly related to public procurement and recruitment procedures underlying payments. The systematic nature of non-compliances demonstrates an inadequate internal control system. Therefore, they stated that the payments underlying the accounts for the year ended 31 December 2017 are materially affected by error.

The report also makes a series of observations on the budgetary and financial management of the Office, accompanied by the latter’s response. The main observations may be summarised as follows:

The Court’s observations

Internal controls

Since 2016, the Office has been facing an unprecedented expansion of tasks and activities to provide Member States with operational and technical assistance in the context of the migration crisis. This is mirrored by a budget increase from initially EUR 19 million in 2016 to EUR 79 million after the second amendment to the 2017 budget. The number of procurement procedures increased from 87 in 2015 to 140 in 2017. Many procurement procedures were poorly managed. The number of payments increased by 225 % from 2 578 in 2015 to 8 381 payments in 2017.

The extraordinary operational challenge caused by the migration crisis was not mitigated by a solid governance structure and effective internal controls.

When launching in 2015 the operations in support of Greece and Italy, the Office faced a situation where resources provided for deployment operations by Member States were insufficient. Even before, the Office had faced difficulties filling the staff posts in its establishment plan. Since 2014, one recurring observation was that the Office suffered from high staff turnover.

Recruitment

As from the end of 2017, the human resources situation at the Office has deteriorated exponentially. This creates considerable managerial challenges to the Office.

The Office’s replies

Internal controls

EASO is taking the Court’s comments extremely seriously and has started putting corrective measures in place. It is grateful that the Court recognises the extremely difficult situation the agency was under during the reference period, namely the unprecedented expansion of tasks that EASO needed to carry out to support Member States.

Recruitment

EASO is urgently recruiting to fill management positions and other key roles (operational and administrative).

Lastly, the Court of Auditors’ report contains a summary of the Office’s key figures in 2017:

Budget

EUR 79 million.

Staff

200 including officials, temporary and contract staff and seconded national experts.

2018/09/11
   EP - Committee referral announced in Parliament, 1st reading/single reading
2018/07/25
   EP - Former Responsible Committee
2018/06/28
   EC - Non-legislative basic document published
Details

PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2017, as part of the 2017 discharge procedure.

Analysis of the accounts of the European Asylum Support Office (EASO) .

CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union.

This Commission document concerns the EU's consolidated accounts for the year 2017 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective.

It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies with a view to granting discharge.

Discharge procedure : the final step of a budget lifecycle is the discharge . It is the decision by which the European Parliament ‘ releases ’ the Commission from its responsibility for management of a given budget by marking the end of that budget's existence. It is granted by the European Parliament on the recommendation of the Council.

The decision is based in particular on the European Court of Auditors reports, in particular its annual report, in which the Court provides a Statement of Assurance (DAS) on the legality and regularity of transactions (payments and commitments).

The procedure results in the granting, postponement or refusal of discharge.

The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made.

All EU institutions and other agencies, bodies and joint undertakings are subject to their own discharge procedures.

The European Asylum Support Office (EASO) : the Office was set up under Regulation 439/2010 of the European Parliament and of the Council. Its main aim is to help to improve the implementation of the Common European Asylum System (the CEAS).

As regards the Office’s accounts , these are presented in detail in the document on the consolidated annual accounts of the European Union for 2017:

Commitment appropriations :

available: EUR 91 million; made: EUR 86 million.

Payment appropriations :

available: EUR 87 million; made: EUR 75 million.

For further details on expenditure, please refer to the final accounts of the EASO .

Documents

Votes

A8-0123/2019 - Petri Sarvamaa - Résolution 26/03/2019 17:46:48.000

2019/03/26 Outcome: +: 597, -: 20, 0: 15
DE FR IT GB ES PL PT NL RO BE SE CZ BG AT HU FI SK HR LT SI DK LV IE LU MT EE EL CY
Total
90
61
64
57
48
47
20
25
19
20
18
18
17
17
13
12
13
9
8
8
8
8
7
6
6
4
8
1
icon: PPE PPE
184

United Kingdom PPE

2
3

Luxembourg PPE

3

Estonia PPE

For (1)

1

Greece PPE

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1
icon: S&D S&D
157

Netherlands S&D

3

Czechia S&D

3

Croatia S&D

2

Lithuania S&D

1

Slovenia S&D

For (1)

1

Latvia S&D

1

Luxembourg S&D

For (1)

1

Malta S&D

3

Estonia S&D

For (1)

1
icon: ALDE ALDE
59

United Kingdom ALDE

1

Portugal ALDE

1

Romania ALDE

For (1)

1

Austria ALDE

For (1)

1

Croatia ALDE

For (1)

1

Lithuania ALDE

2

Slovenia ALDE

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Latvia ALDE

1

Ireland ALDE

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Estonia ALDE

2
icon: ECR ECR
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Netherlands ECR

2

Romania ECR

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1

Sweden ECR

2

Czechia ECR

2

Bulgaria ECR

For (1)

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2
2

Slovakia ECR

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3

Croatia ECR

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1

Latvia ECR

Abstain (1)

1
icon: Verts/ALE Verts/ALE
48

Italy Verts/ALE

For (1)

1

Netherlands Verts/ALE

2

Belgium Verts/ALE

2

Austria Verts/ALE

3

Hungary Verts/ALE

1

Finland Verts/ALE

For (1)

1

Croatia Verts/ALE

For (1)

1

Lithuania Verts/ALE

For (1)

1

Slovenia Verts/ALE

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1

Denmark Verts/ALE

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1

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40

Italy GUE/NGL

1

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1

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3

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1

Denmark GUE/NGL

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Ireland GUE/NGL

3

Greece GUE/NGL

1

Cyprus GUE/NGL

1
icon: EFDD EFDD
35

Germany EFDD

Against (1)

1

Poland EFDD

1

Czechia EFDD

Abstain (1)

1

Lithuania EFDD

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1
icon: ENF ENF
32

Germany ENF

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United Kingdom ENF

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3

Belgium ENF

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icon: NI NI
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Germany NI

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A8-0123/2019 - Petri Sarvamaa - Résolution

2019/03/26 Outcome: +: 597, -: 20, 0: 15
DE FR IT GB ES PL PT NL RO BE SE CZ BG AT HU FI SK HR LT SI DK LV IE LU MT EE EL CY
Total
90
61
64
57
48
47
20
25
19
20
18
18
17
17
13
12
13
9
8
8
8
8
7
6
6
4
8
1
icon: PPE PPE
184

United Kingdom PPE

2
3

Luxembourg PPE

3

Estonia PPE

For (1)

1

Greece PPE

For (1)

1
icon: S&D S&D
157

Netherlands S&D

3

Czechia S&D

3

Croatia S&D

2

Lithuania S&D

1

Slovenia S&D

For (1)

1

Latvia S&D

1

Luxembourg S&D

For (1)

1

Malta S&D

3

Estonia S&D

For (1)

1
icon: ALDE ALDE
59

United Kingdom ALDE

1

Portugal ALDE

1

Romania ALDE

For (1)

1

Austria ALDE

For (1)

1

Croatia ALDE

For (1)

1

Lithuania ALDE

2

Slovenia ALDE

For (1)

1

Latvia ALDE

1

Ireland ALDE

For (1)

1

Luxembourg ALDE

For (1)

1

Estonia ALDE

2
icon: ECR ECR
64

Netherlands ECR

2

Romania ECR

For (1)

1

Sweden ECR

2

Czechia ECR

2

Bulgaria ECR

For (1)

Against (1)

2
2

Slovakia ECR

Against (1)

3

Croatia ECR

For (1)

1

Latvia ECR

Abstain (1)

1
icon: Verts/ALE Verts/ALE
48

Italy Verts/ALE

For (1)

1

Netherlands Verts/ALE

2

Belgium Verts/ALE

2

Austria Verts/ALE

3

Hungary Verts/ALE

1

Finland Verts/ALE

For (1)

1

Croatia Verts/ALE

For (1)

1

Lithuania Verts/ALE

For (1)

1

Slovenia Verts/ALE

For (1)

1

Denmark Verts/ALE

For (1)

1

Latvia Verts/ALE

1

Luxembourg Verts/ALE

For (1)

1
icon: GUE/NGL GUE/NGL
40

Italy GUE/NGL

1

United Kingdom GUE/NGL

1

Netherlands GUE/NGL

3

Sweden GUE/NGL

For (1)

1

Denmark GUE/NGL

For (1)

1

Ireland GUE/NGL

3

Greece GUE/NGL

1

Cyprus GUE/NGL

1
icon: EFDD EFDD
35

Germany EFDD

Against (1)

1

Poland EFDD

1

Czechia EFDD

Abstain (1)

1

Lithuania EFDD

For (1)

1
icon: ENF ENF
32

Germany ENF

Against (1)

1

United Kingdom ENF

2

Poland ENF

2

Netherlands ENF

3

Belgium ENF

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1
icon: NI NI
13

Germany NI

Against (1)

1

France NI

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United Kingdom NI

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Hungary NI

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1
AmendmentsDossier
28 2018/2208(DEC)
2018/12/06 LIBE 12 amendments...
source: 631.946
2019/02/06 CONT 16 amendments...
source: 634.465

History

(these mark the time of scraping, not the official date of the change)

activities
  • date
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      Preparatory phase in Parliament
      New
      Awaiting committee decision
      committees/0/date
      2018-07-25T00:00:00
      committees/0/rapporteur
      • group
        EPP
        name
        SARVAMAA Petri
      committees/0/shadows
      • group
        S&D
        name
        KADENBACH Karin
      • group
        ALDE
        name
        ALI Nedzhmi
      • group
        GUE/NGL
        name
        DE JONG Dennis
      • group
        Verts/ALE
        name
        STAES Bart
      • group
        EFD
        name
        VALLI Marco
      • group
        ENF
        name
        KAPPEL Barbara
      activities
      • date
        2018-06-28T00:00:00
        docs
        • url
          http://www.europarl.europa.eu/RegData/docs_autres_institutions/commission_europeenne/com/2018/0521/COM_COM(2018)0521_EN.pdf
          title
          COM(2018)0521
          type
          Non-legislative basic document published
          celexid
          CELEX:52018DC0521:EN
        body
        EC
        type
        Non-legislative basic document published
        commission
        committees
        • body
          EP
          responsible
          True
          committee_full
          Budgetary Control
          committee
          CONT
        • body
          EP
          responsible
          False
          committee_full
          Civil Liberties, Justice and Home Affairs
          committee
          LIBE
        links
        other
          procedure
          stage_reached
          Preparatory phase in Parliament
          subject
          • 8.70.03.02 2017 discharge
          type
          DEC - Discharge procedure
          reference
          2018/2208(DEC)
          title
          2017 discharge: European Asylum Support Office (EASO)