BETA


2018/2209(DEC) 2017 discharge: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)

Progress: Procedure completed, awaiting publication in Official Journal

RoleCommitteeRapporteurShadows
Lead CONT SARVAMAA Petri (icon: PPE PPE) KADENBACH Karin (icon: S&D S&D), CZARNECKI Ryszard (icon: ECR ECR), ALI Nedzhmi (icon: ALDE ALDE), DE JONG Dennis (icon: GUE/NGL GUE/NGL), STAES Bart (icon: Verts/ALE Verts/ALE), KAPPEL Barbara (icon: ENF ENF)
Committee Opinion LIBE FRANZ Romeo (icon: Verts/ALE Verts/ALE) Petr JEŽEK (icon: ALDE ALDE)
Lead committee dossier:

Events

2019/03/26
   EP - Debate in Parliament
2019/03/26
   EP - Decision by Parliament, 1st reading/single reading
Details

The European Parliament decided to grant discharge to the Executive Director of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2017 and to approve the closure of the accounts for the financial year in question.

Noting that the Court of Auditors has stated that it has obtained reasonable assurances that the Agency’s annual accounts for the financial year 2017 are reliable and that the underlying transactions are legal and regular, Parliament adopted by 496 votes to 107 with 35 abstentions, a resolution containing a series of recommendations, which form an integral part of the decision on discharge and which add to the general recommendations set out in the draft resolution on performance, financial management and control of EU agencies :

Agency’s financial statements

The final budget of the Agency for the financial year 2017 was EUR 155 801 818, representing a significant increase of 89.38 % compared with 2016. This increase was related to the additional tasks of the Agency.

Budget and financial management

Budget-monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 100 %, representing an increase of 2.1 % compared with 2016. Payment appropriations execution rate was 91.53 %, representing an increase of 0.68 % compared with 2016.

Although the Agency paid the full price for construction works for its new premises in Strasbourg in 2016, the work is still not finalised, due to the inability of the contractor to deliver, and that only 70 % of the works are covered by the accepted works progress reports.

The cancellations of carry-overs from 2016 to 2017 amounted to EUR 658 000, representing 12.20 % of the total amount carried over, representing a notable increase of 7.11 % in comparison with 2016.

Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls.

In particular, they noted that:

- the Agency underwent an external evaluation in 2016 which concluded that the Agency fulfils its mandate effectively and suggested particular ways of improving its operations and identified potential opportunities to extend its mandate;

- on 31 December 2017 the establishment plan was only 87.02 % executed, with 114 temporary agents appointed out of 131 temporary agents authorised under the Union budget;

- the Agency should continue its efforts to ensure staff retention and development within the Agency. Members welcomed how the Agency handled the substantially increased workload in 2017 despite the high turnover in expert staff;

- the Agency’s existing measures and ongoing efforts to secure transparency, prevention and management of conflicts of interests, and whistleblower protection were acknowledged;

- the relocation to new premises in Strasbourg suffered considerable delays and that there have been several failings on the part of the contractor responsible.

Documents
2019/03/26
   EP - End of procedure in Parliament
2019/03/01
   EP - Committee report tabled for plenary, single reading
Details

The Committee on Budgetary Control adopted the report by Petri SARVAMAA (EPP, FI) on discharge in respect of the implementation of the budget of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2017.

The committee called on the European Parliament to grant the Agency’s Executive Director discharge in respect of the implementation of the Agency’s budget for the financial year 2017.

Noting that the Court of Auditors stated that it had obtained reasonable assurance that the annual accounts of the Agency for the financial year 2017 were reliable and that the underlying transactions were legal and regular, Members called on Parliament to approve the closure of the Agency’s accounts.

They made, however, a number of recommendations that needed to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies :

Agency’s financial statements

Members noted that the final budget of the Agency for the financial year 2017 was EUR 155 801 818, representing a significant increase of 89.38 % compared with 2016. This increase was related to the additional tasks of the Agency.

Budget and financial management

Budget-monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 100 %, representing an increase of 2.1 % compared with 2016. Payment appropriations execution rate was 91.53 %, representing an increase of 0.68 % compared with 2016.

Although the Agency paid the full price for construction works for its new premises in Strasbourg in 2016, the work is still not finalised, due to the inability of the contractor to deliver, and that only 70 % of the works are covered by the accepted works progress reports.

The cancellations of carry-overs from 2016 to 2017 amounted to EUR 658 000, representing 12.20 % of the total amount carried over, representing a notable increase of 7.11 % in comparison with 2016.

Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls.

In particular, they noted that:

- the Agency underwent an external evaluation in 2016 which concluded that the Agency fulfils its mandate effectively and suggested particular ways of improving its operations and identified potential opportunities to extend its mandate;

- on 31 December 2017 the establishment plan was only 87.02 % executed, with 114 temporary agents appointed out of 131 temporary agents authorised under the Union budget;

- the Agency should continue its efforts to ensure staff retention and development within the Agency. Members welcomed how the Agency handled the substantially increased workload in 2017 despite the high turnover in expert staff;

- the relocation to new premises in Strasbourg suffered considerable delays and that there have been several failings on the part of the contractor responsible.

Documents
2019/02/20
   EP - Vote in committee, 1st reading/single reading
2019/01/31
   CSL - Supplementary non-legislative basic document
Details

Having examined the revenue and expenditure accounts for the financial year 2016 and the balance sheet as at 31 December 2017 of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA), as well as the Court of Auditors' report on the annual accounts of the Agency for the financial year 2017, accompanied by the Agency's replies to the Court's observations, the Council recommended the European Parliament to give a discharge to the Executive Director of the Agency in respect of the implementation of the budget for the financial year 2017.

The Council welcomed the Court's opinion that, in all material respects, the Agency's annual accounts present fairly its financial position as at 31 December 2017 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of the Agency's Financial Regulation, and that the underlying transactions for 2017 are legal and regular in all material respects.

Nevertheless, the following observations were made:

- procurement : once again, the Council regretted the weaknesses found by the Court in the Agency's procurement procedures and called on the Agency to take appropriate actions in order to ensure the effectiveness of the process, as well as the full implementation without unjustified delay of electronic public procurement;

- financial management : the Agency is called upon to continue improving its financial programming and monitoring of budget implementation with a view to limit the use of corrective measures to the strict minimum, in line with the budgetary principle of sound financial management;

- IT issues: the Council encouraged the Agency to pursue its efforts to improve the efficiency of its internal IT processes and to address the issue of the over-reliance and dependency on external contractors.

Documents
2019/01/31
   EP - Amendments tabled in committee
Documents
2019/01/17
   EP - Committee opinion
Documents
2018/12/17
   EP - Committee draft report
Documents
2018/10/18
   EP - FRANZ Romeo (Verts/ALE) appointed as rapporteur in LIBE
2018/09/18
   CofA - Court of Auditors: opinion, report
Details

PURPOSE: presentation of the EU Court of Auditors’ report on the annual accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice for the year 2017, together with the Agency’s reply.

CONTENT: the Court of Auditors carried out the audit on the annual accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA).

In brief, the core mission of this Agency is to fulfil the operational management tasks for the Second Generation Schengen Information System (SIS II), the Visa Information System (VIS) and Eurodac.

Statement of assurance and reliability of the accounts

The Court considered that:

- the Agency’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2017 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Commission’s accounting officer;

- the transactions underlying the annual accounts for the year ended 31 December 2017 are legal and regular in all material respects.

The report also makes a series of observations on the budgetary and financial management of the Agency, accompanied by the latter’s response. The main observations may be summarised as follows:

The Court’s observations

Financial management and performance

EU-LISA currently manages three separate, non-integrated large-scale IT systems (SIS II, VIS and Eurodac) all dealing with data in the Union’s policy area of freedom, security and justice. Such approach may prevent the Agency from realizing economies of scale and synergies between the different systems. Current considerations to extend the Agency’s mandate to the management of several additional IT systems in coming years make this matter even more acute. The Agency should, in consultation with the Commission and Member States, prepare a detailed cost-benefit analysis to support a discussion on the future development strategy for the systems.

The Court stated that the project for the construction of a new building on the Strasbourg site suffered considerable delays.

Agencies should introduce a single solution for the electronic exchange and storage of information with third parties participating in public procurement procedures (e-procurement). As the same requirement exists for all EU Institutions, the Commission is developing a comprehensive IT solution covering all phases of public procurement procedures. The Commission launched tools for electronic invoicing (e-invoicing), for the electronic publication of documents related to contract notices (e-tendering) and for the electronic submission of tenders (e-submission). By the end of 2017, the Agency had introduced e-invoicing and e-tendering for certain procedures, but not e-submission.

Budgetary management

The Agency entered into global commitments for a total amount of EUR 69.9 million, to cover future expenditure related to new tasks and IT systems which were initially foreseen to be entrusted to the Agency in 2017 but for which the legal basis was not yet adopted by year-end (Eurodac recast and Dublin allocation system) or only shortly before (Entry/Exit system Regulation adopted on 30 November 2017). The corresponding payment appropriations were reduced by two amending budgets by EUR 85.6 million, from EUR 153.3 million in the initial voted budget to EUR 67.7 million in the final adopted budget.

The Agency’s replies

Financial management and performance

In December 2017, the Commission put forward two proposals for a Regulation establishing a framework for interoperability between EU information systems (in the borders and visa areas as well as in the police and judicial cooperation, asylum and migration areas). Moreover, revision of mandate of the Agency (in the final stages to be adopted) establishes the responsibility for the development of interoperability actions subject to the adoption of the relevant legislative proposals.

The Agency confirmed the delay in the implementation of construction project in Strasbourg.

As regards e-submission, technical issues in the platform managed by EC-DG DIGIT prevented the use of the tool; as other agencies, the Agency was therefore not in a position to reliable deploy the platform in 2017. Once the platform becomes stable, the Agency intends to use it in its procurement activities.

Budgetary management

The Agency stated that the scenario and associated risks relating to the future expenditure of new tasks and IT systems were identified already in 2016, and reflected in the Agency’s estimates of revenue and expenditure 2017. Throughout the year, the Management Board was regularly kept informed on the risk and constraints of adopting large global commitments due to the delays in the adoption of the legal basis of the new tasks.

Lastly, the Court of Auditors’ report contained a summary of the Agency’s key figures in 2017:

Budget

EUR 79 million in payment appropriations.

Staff

152 including officials, temporary and contract staff and seconded national experts.

2018/09/11
   EP - Committee referral announced in Parliament, 1st reading/single reading
2018/07/26
   EP - SARVAMAA Petri (PPE) appointed as rapporteur in CONT
2018/06/28
   EC - Non-legislative basic document published
Details

PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2017, as part of the 2017 discharge procedure.

Analysis of the accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) .

CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union.

This Commission document concerns the EU's consolidated accounts for the year 2017 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective.

It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies with a view to granting discharge.

Discharge procedure : the final step of a budget lifecycle is the discharge . It is the decision by which the European Parliament ‘ releases ’ the Commission from its responsibility for management of a given budget by marking the end of that budget's existence. It is granted by the European Parliament on the recommendation of the Council.

The decision is based in particular on the European Court of Auditors reports, in particular its annual report, in which the Court provides a Statement of Assurance (DAS) on the legality and regularity of transactions (payments and commitments).

The procedure results in the granting, postponement or refusal of discharge.

The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made.

All EU institutions and other agencies, bodies and joint undertakings are subject to their own discharge procedures.

eu-LISA : the Agency, based in Tallinn (EE) was set up under Regulation (EU) No 1077/2011 of the European Parliament and of the Council. Its main aim is to ensure the operational management of the second generation Schengen Information System (SIS II), Eurodac and Visa Information Systems (VIS).

As regards the eu-LISA’s accounts , these are presented in detail in the document on the consolidated annual accounts of the European Union for 2017:

Commitment appropriations :

available: EUR 158 million; made: EUR 155 million.

Payment appropriations :

available: EUR 78 million; made: EUR 67 million.

For further details on expenditure, please refer to the final accounts of the eu-LISA Agency .

Documents

Votes

A8-0145/2019 - Petri Sarvamaa - Résolution 26/03/2019 17:54:56.000

2019/03/26 Outcome: +: 496, -: 107, 0: 35
DE ES IT FR RO PT NL BG SE AT HU CZ BE FI LT SI IE HR SK LU LV MT EE DK CY PL EL GB
Total
90
48
67
60
19
21
25
17
18
17
13
18
20
12
8
8
7
9
13
6
8
6
5
8
1
47
8
59
icon: PPE PPE
184
3

Luxembourg PPE

3

Estonia PPE

For (1)

1

Greece PPE

For (1)

1

United Kingdom PPE

2
icon: S&D S&D
157

Netherlands S&D

3

Czechia S&D

3

Lithuania S&D

1

Slovenia S&D

For (1)

1

Croatia S&D

2

Luxembourg S&D

For (1)

1

Latvia S&D

1

Malta S&D

3

Estonia S&D

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1
icon: ALDE ALDE
60

Romania ALDE

For (1)

1

Portugal ALDE

1

Austria ALDE

For (1)

1

Lithuania ALDE

2

Slovenia ALDE

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1

Ireland ALDE

For (1)

1

Croatia ALDE

For (1)

1

Luxembourg ALDE

For (1)

1

Latvia ALDE

1

Estonia ALDE

3

United Kingdom ALDE

1
icon: Verts/ALE Verts/ALE
48

Italy Verts/ALE

For (1)

1

Netherlands Verts/ALE

2

Austria Verts/ALE

3

Hungary Verts/ALE

1

Belgium Verts/ALE

2

Finland Verts/ALE

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1

Lithuania Verts/ALE

For (1)

1

Slovenia Verts/ALE

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1

Croatia Verts/ALE

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1

Luxembourg Verts/ALE

For (1)

1

Latvia Verts/ALE

1

Denmark Verts/ALE

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1
icon: GUE/NGL GUE/NGL
41

Italy GUE/NGL

Abstain (1)

2

Portugal GUE/NGL

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4

Netherlands GUE/NGL

3

Sweden GUE/NGL

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1

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3

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1

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1

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1
icon: EFDD EFDD
36

Germany EFDD

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1

Czechia EFDD

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1

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1

Poland EFDD

1
icon: NI NI
14

Germany NI

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1

Italy NI

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1

France NI

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2

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1

United Kingdom NI

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3
icon: ENF ENF
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Germany ENF

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1

Netherlands ENF

3

Belgium ENF

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1

Poland ENF

2

United Kingdom ENF

2
icon: ECR ECR
66

Romania ECR

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1

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2

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2

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Latvia ECR

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A8-0145/2019 - Petri Sarvamaa - Résolution

2019/03/26 Outcome: +: 496, -: 107, 0: 35
DE ES IT FR RO PT NL BG SE AT HU CZ BE FI LT SI IE HR SK LU LV MT EE DK CY PL EL GB
Total
90
48
67
60
19
21
25
17
18
17
13
18
20
12
8
8
7
9
13
6
8
6
5
8
1
47
8
59
icon: PPE PPE
184
3

Luxembourg PPE

3

Estonia PPE

For (1)

1

Greece PPE

For (1)

1

United Kingdom PPE

2
icon: S&D S&D
157

Netherlands S&D

3

Czechia S&D

3

Lithuania S&D

1

Slovenia S&D

For (1)

1

Croatia S&D

2

Luxembourg S&D

For (1)

1

Latvia S&D

1

Malta S&D

3

Estonia S&D

For (1)

1
icon: ALDE ALDE
60

Romania ALDE

For (1)

1

Portugal ALDE

1

Austria ALDE

For (1)

1

Lithuania ALDE

2

Slovenia ALDE

For (1)

1

Ireland ALDE

For (1)

1

Croatia ALDE

For (1)

1

Luxembourg ALDE

For (1)

1

Latvia ALDE

1

Estonia ALDE

3

United Kingdom ALDE

1
icon: Verts/ALE Verts/ALE
48

Italy Verts/ALE

For (1)

1

Netherlands Verts/ALE

2

Austria Verts/ALE

3

Hungary Verts/ALE

1

Belgium Verts/ALE

2

Finland Verts/ALE

For (1)

1

Lithuania Verts/ALE

For (1)

1

Slovenia Verts/ALE

For (1)

1

Croatia Verts/ALE

For (1)

1

Luxembourg Verts/ALE

For (1)

1

Latvia Verts/ALE

1

Denmark Verts/ALE

For (1)

1
icon: GUE/NGL GUE/NGL
41

Italy GUE/NGL

Abstain (1)

2

Portugal GUE/NGL

For (1)

4

Netherlands GUE/NGL

3

Sweden GUE/NGL

Abstain (1)

1

Ireland GUE/NGL

3

Denmark GUE/NGL

For (1)

1

Cyprus GUE/NGL

1

Greece GUE/NGL

Abstain (1)

1

United Kingdom GUE/NGL

1
icon: EFDD EFDD
36

Germany EFDD

Against (1)

1

Czechia EFDD

Against (1)

1

Lithuania EFDD

For (1)

1

Poland EFDD

1
icon: NI NI
14

Germany NI

Against (1)

1

Italy NI

For (1)

1

France NI

For (1)

Against (1)

2

Hungary NI

For (1)

1

United Kingdom NI

Against (2)

Abstain (1)

3
icon: ENF ENF
32

Germany ENF

Against (1)

1

Netherlands ENF

3

Belgium ENF

Against (1)

1

Poland ENF

2

United Kingdom ENF

2
icon: ECR ECR
66

Romania ECR

For (1)

1

Netherlands ECR

2

Bulgaria ECR

2

Sweden ECR

2

Czechia ECR

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2

Belgium ECR

3

Finland ECR

2

Croatia ECR

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1

Latvia ECR

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1
AmendmentsDossier
42 2018/2209(DEC)
2018/12/06 LIBE 18 amendments...
source: 631.947
2019/01/31 CONT 24 amendments...
source: 634.512

History

(these mark the time of scraping, not the official date of the change)

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  • date: 2018-09-18T00:00:00 docs: url: https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=OJ:C:2018:434:TOC title: OJ C 434 30.11.2018, p. 0001 title: N8-0012/2019 summary: PURPOSE: presentation of the EU Court of Auditors’ report on the annual accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice for the year 2017, together with the Agency’s reply. CONTENT: the Court of Auditors carried out the audit on the annual accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA). In brief, the core mission of this Agency is to fulfil the operational management tasks for the Second Generation Schengen Information System (SIS II), the Visa Information System (VIS) and Eurodac. Statement of assurance and reliability of the accounts The Court considered that: - the Agency’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2017 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Commission’s accounting officer; - the transactions underlying the annual accounts for the year ended 31 December 2017 are legal and regular in all material respects. The report also makes a series of observations on the budgetary and financial management of the Agency, accompanied by the latter’s response. The main observations may be summarised as follows: The Court’s observations Financial management and performance EU-LISA currently manages three separate, non-integrated large-scale IT systems (SIS II, VIS and Eurodac) all dealing with data in the Union’s policy area of freedom, security and justice. Such approach may prevent the Agency from realizing economies of scale and synergies between the different systems. Current considerations to extend the Agency’s mandate to the management of several additional IT systems in coming years make this matter even more acute. The Agency should, in consultation with the Commission and Member States, prepare a detailed cost-benefit analysis to support a discussion on the future development strategy for the systems. The Court stated that the project for the construction of a new building on the Strasbourg site suffered considerable delays. Agencies should introduce a single solution for the electronic exchange and storage of information with third parties participating in public procurement procedures (e-procurement). As the same requirement exists for all EU Institutions, the Commission is developing a comprehensive IT solution covering all phases of public procurement procedures. The Commission launched tools for electronic invoicing (e-invoicing), for the electronic publication of documents related to contract notices (e-tendering) and for the electronic submission of tenders (e-submission). By the end of 2017, the Agency had introduced e-invoicing and e-tendering for certain procedures, but not e-submission. Budgetary management The Agency entered into global commitments for a total amount of EUR 69.9 million, to cover future expenditure related to new tasks and IT systems which were initially foreseen to be entrusted to the Agency in 2017 but for which the legal basis was not yet adopted by year-end (Eurodac recast and Dublin allocation system) or only shortly before (Entry/Exit system Regulation adopted on 30 November 2017). The corresponding payment appropriations were reduced by two amending budgets by EUR 85.6 million, from EUR 153.3 million in the initial voted budget to EUR 67.7 million in the final adopted budget. The Agency’s replies Financial management and performance In December 2017, the Commission put forward two proposals for a Regulation establishing a framework for interoperability between EU information systems (in the borders and visa areas as well as in the police and judicial cooperation, asylum and migration areas). Moreover, revision of mandate of the Agency (in the final stages to be adopted) establishes the responsibility for the development of interoperability actions subject to the adoption of the relevant legislative proposals. The Agency confirmed the delay in the implementation of construction project in Strasbourg. As regards e-submission, technical issues in the platform managed by EC-DG DIGIT prevented the use of the tool; as other agencies, the Agency was therefore not in a position to reliable deploy the platform in 2017. Once the platform becomes stable, the Agency intends to use it in its procurement activities. Budgetary management The Agency stated that the scenario and associated risks relating to the future expenditure of new tasks and IT systems were identified already in 2016, and reflected in the Agency’s estimates of revenue and expenditure 2017. Throughout the year, the Management Board was regularly kept informed on the risk and constraints of adopting large global commitments due to the delays in the adoption of the legal basis of the new tasks. Lastly, the Court of Auditors’ report contained a summary of the Agency’s key figures in 2017: Budget EUR 79 million in payment appropriations. Staff 152 including officials, temporary and contract staff and seconded national experts. type: Court of Auditors: opinion, report body: CofA
  • date: 2018-12-17T00:00:00 docs: url: http://www.europarl.europa.eu/sides/getDoc.do?type=COMPARL&mode=XML&language=EN&reference=PE626.806 title: PE626.806 type: Committee draft report body: EP
  • date: 2019-01-17T00:00:00 docs: url: http://www.europarl.europa.eu/sides/getDoc.do?type=COMPARL&mode=XML&language=EN&reference=PE630.604&secondRef=02 title: PE630.604 committee: LIBE type: Committee opinion body: EP
  • date: 2019-01-31T00:00:00 docs: url: http://register.consilium.europa.eu/content/out?lang=EN&typ=SET&i=ADV&RESULTSET=1&DOC_ID=5825%2F19&DOC_LANCD=EN&ROWSPP=25&NRROWS=500&ORDERBY=DOC_DATE+DESC title: 05825/2019 summary: Having examined the revenue and expenditure accounts for the financial year 2016 and the balance sheet as at 31 December 2017 of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA), as well as the Court of Auditors' report on the annual accounts of the Agency for the financial year 2017, accompanied by the Agency's replies to the Court's observations, the Council recommended the European Parliament to give a discharge to the Executive Director of the Agency in respect of the implementation of the budget for the financial year 2017. The Council welcomed the Court's opinion that, in all material respects, the Agency's annual accounts present fairly its financial position as at 31 December 2017 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of the Agency's Financial Regulation, and that the underlying transactions for 2017 are legal and regular in all material respects. Nevertheless, the following observations were made: - procurement : once again, the Council regretted the weaknesses found by the Court in the Agency's procurement procedures and called on the Agency to take appropriate actions in order to ensure the effectiveness of the process, as well as the full implementation without unjustified delay of electronic public procurement; - financial management : the Agency is called upon to continue improving its financial programming and monitoring of budget implementation with a view to limit the use of corrective measures to the strict minimum, in line with the budgetary principle of sound financial management; - IT issues: the Council encouraged the Agency to pursue its efforts to improve the efficiency of its internal IT processes and to address the issue of the over-reliance and dependency on external contractors. type: Supplementary non-legislative basic document body: CSL
  • date: 2019-01-31T00:00:00 docs: url: http://www.europarl.europa.eu/sides/getDoc.do?type=COMPARL&mode=XML&language=EN&reference=PE634.512 title: PE634.512 type: Amendments tabled in committee body: EP
events
  • date: 2018-06-28T00:00:00 type: Non-legislative basic document published body: EC docs: url: http://www.europarl.europa.eu/RegData/docs_autres_institutions/commission_europeenne/com/2018/0521/COM_COM(2018)0521_EN.pdf title: COM(2018)0521 url: https://eur-lex.europa.eu/smartapi/cgi/sga_doc?smartapi!celexplus!prod!DocNumber&lg=EN&type_doc=COMfinal&an_doc=2018&nu_doc=0521 title: EUR-Lex summary: PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2017, as part of the 2017 discharge procedure. Analysis of the accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) . CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union. This Commission document concerns the EU's consolidated accounts for the year 2017 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective. It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies with a view to granting discharge. Discharge procedure : the final step of a budget lifecycle is the discharge . It is the decision by which the European Parliament ‘ releases ’ the Commission from its responsibility for management of a given budget by marking the end of that budget's existence. It is granted by the European Parliament on the recommendation of the Council. The decision is based in particular on the European Court of Auditors reports, in particular its annual report, in which the Court provides a Statement of Assurance (DAS) on the legality and regularity of transactions (payments and commitments). The procedure results in the granting, postponement or refusal of discharge. The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made. All EU institutions and other agencies, bodies and joint undertakings are subject to their own discharge procedures. eu-LISA : the Agency, based in Tallinn (EE) was set up under Regulation (EU) No 1077/2011 of the European Parliament and of the Council. Its main aim is to ensure the operational management of the second generation Schengen Information System (SIS II), Eurodac and Visa Information Systems (VIS). As regards the eu-LISA’s accounts , these are presented in detail in the document on the consolidated annual accounts of the European Union for 2017: Commitment appropriations : available: EUR 158 million; made: EUR 155 million. Payment appropriations : available: EUR 78 million; made: EUR 67 million. For further details on expenditure, please refer to the final accounts of the eu-LISA Agency .
  • date: 2018-09-11T00:00:00 type: Committee referral announced in Parliament, 1st reading/single reading body: EP
  • date: 2019-02-20T00:00:00 type: Vote in committee, 1st reading/single reading body: EP
  • date: 2019-03-01T00:00:00 type: Committee report tabled for plenary, single reading body: EP docs: url: http://www.europarl.europa.eu/sides/getDoc.do?type=REPORT&mode=XML&reference=A8-2019-0145&language=EN title: A8-0145/2019 summary: The Committee on Budgetary Control adopted the report by Petri SARVAMAA (EPP, FI) on discharge in respect of the implementation of the budget of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2017. The committee called on the European Parliament to grant the Agency’s Executive Director discharge in respect of the implementation of the Agency’s budget for the financial year 2017. Noting that the Court of Auditors stated that it had obtained reasonable assurance that the annual accounts of the Agency for the financial year 2017 were reliable and that the underlying transactions were legal and regular, Members called on Parliament to approve the closure of the Agency’s accounts. They made, however, a number of recommendations that needed to be taken into account when the discharge is granted, in addition to the general recommendations that appear in the draft resolution on performance, financial management and control of EU agencies : Agency’s financial statements Members noted that the final budget of the Agency for the financial year 2017 was EUR 155 801 818, representing a significant increase of 89.38 % compared with 2016. This increase was related to the additional tasks of the Agency. Budget and financial management Budget-monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 100 %, representing an increase of 2.1 % compared with 2016. Payment appropriations execution rate was 91.53 %, representing an increase of 0.68 % compared with 2016. Although the Agency paid the full price for construction works for its new premises in Strasbourg in 2016, the work is still not finalised, due to the inability of the contractor to deliver, and that only 70 % of the works are covered by the accepted works progress reports. The cancellations of carry-overs from 2016 to 2017 amounted to EUR 658 000, representing 12.20 % of the total amount carried over, representing a notable increase of 7.11 % in comparison with 2016. Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls. In particular, they noted that: - the Agency underwent an external evaluation in 2016 which concluded that the Agency fulfils its mandate effectively and suggested particular ways of improving its operations and identified potential opportunities to extend its mandate; - on 31 December 2017 the establishment plan was only 87.02 % executed, with 114 temporary agents appointed out of 131 temporary agents authorised under the Union budget; - the Agency should continue its efforts to ensure staff retention and development within the Agency. Members welcomed how the Agency handled the substantially increased workload in 2017 despite the high turnover in expert staff; - the relocation to new premises in Strasbourg suffered considerable delays and that there have been several failings on the part of the contractor responsible.
  • date: 2019-03-26T00:00:00 type: Debate in Parliament body: EP docs: url: http://www.europarl.europa.eu/sides/getDoc.do?secondRef=TOC&language=EN&reference=20190326&type=CRE title: Debate in Parliament
  • date: 2019-03-26T00:00:00 type: Decision by Parliament, 1st reading/single reading body: EP docs: url: http://www.europarl.europa.eu/sides/getDoc.do?type=TA&language=EN&reference=P8-TA-2019-0278 title: T8-0278/2019 summary: The European Parliament decided to grant discharge to the Executive Director of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA) for the financial year 2017 and to approve the closure of the accounts for the financial year in question. Noting that the Court of Auditors has stated that it has obtained reasonable assurances that the Agency’s annual accounts for the financial year 2017 are reliable and that the underlying transactions are legal and regular, Parliament adopted by 496 votes to 107 with 35 abstentions, a resolution containing a series of recommendations, which form an integral part of the decision on discharge and which add to the general recommendations set out in the draft resolution on performance, financial management and control of EU agencies : Agency’s financial statements The final budget of the Agency for the financial year 2017 was EUR 155 801 818, representing a significant increase of 89.38 % compared with 2016. This increase was related to the additional tasks of the Agency. Budget and financial management Budget-monitoring efforts during the financial year 2017 resulted in a budget implementation rate of 100 %, representing an increase of 2.1 % compared with 2016. Payment appropriations execution rate was 91.53 %, representing an increase of 0.68 % compared with 2016. Although the Agency paid the full price for construction works for its new premises in Strasbourg in 2016, the work is still not finalised, due to the inability of the contractor to deliver, and that only 70 % of the works are covered by the accepted works progress reports. The cancellations of carry-overs from 2016 to 2017 amounted to EUR 658 000, representing 12.20 % of the total amount carried over, representing a notable increase of 7.11 % in comparison with 2016. Members also made a series of observations regarding performance, staff policy, procurement, conflicts of interest and internal controls. In particular, they noted that: - the Agency underwent an external evaluation in 2016 which concluded that the Agency fulfils its mandate effectively and suggested particular ways of improving its operations and identified potential opportunities to extend its mandate; - on 31 December 2017 the establishment plan was only 87.02 % executed, with 114 temporary agents appointed out of 131 temporary agents authorised under the Union budget; - the Agency should continue its efforts to ensure staff retention and development within the Agency. Members welcomed how the Agency handled the substantially increased workload in 2017 despite the high turnover in expert staff; - the Agency’s existing measures and ongoing efforts to secure transparency, prevention and management of conflicts of interests, and whistleblower protection were acknowledged; - the relocation to new premises in Strasbourg suffered considerable delays and that there have been several failings on the part of the contractor responsible.
  • date: 2019-03-26T00:00:00 type: End of procedure in Parliament body: EP
links
other
  • body: EC dg: url: http://ec.europa.eu/info/departments/budget_en title: Budget commissioner: OETTINGER Günther
procedure/Modified legal basis
Rules of Procedure EP 159
procedure/dossier_of_the_committee
Old
CONT/8/14339
New
  • CONT/8/14339
procedure/stage_reached
Old
Awaiting committee decision
New
Procedure completed, awaiting publication in Official Journal
procedure/subject
Old
  • 8.70.03.02 2017 discharge
New
8.70.03.02
2017 discharge
activities/0/commission/0
DG
Commissioner
OETTINGER Günther
activities/1
date
2018-09-11T00:00:00
body
EP
type
Committee referral announced in Parliament, 1st reading/single reading
committees
other/0
body
EC
dg
commissioner
OETTINGER Günther
procedure/dossier_of_the_committee
CONT/8/14339
procedure/stage_reached
Old
Preparatory phase in Parliament
New
Awaiting committee decision
committees/0/date
2018-07-26T00:00:00
committees/0/rapporteur
  • group: EPP name: SARVAMAA Petri
committees/0/shadows
  • group: S&D name: KADENBACH Karin
  • group: ALDE name: ALI Nedzhmi
  • group: GUE/NGL name: DE JONG Dennis
  • group: Verts/ALE name: STAES Bart
  • group: EFD name: VALLI Marco
  • group: ENF name: KAPPEL Barbara
activities
  • date: 2018-06-28T00:00:00 docs: url: http://www.europarl.europa.eu/RegData/docs_autres_institutions/commission_europeenne/com/2018/0521/COM_COM(2018)0521_EN.pdf title: COM(2018)0521 type: Non-legislative basic document published celexid: CELEX:52018DC0521:EN body: EC type: Non-legislative basic document published commission:
committees
  • body: EP responsible: True committee_full: Budgetary Control committee: CONT
  • body: EP responsible: False committee_full: Civil Liberties, Justice and Home Affairs committee: LIBE
links
other
    procedure
    stage_reached
    Preparatory phase in Parliament
    subject
    8.70.03.02 2017 discharge
    type
    DEC - Discharge procedure
    reference
    2018/2209(DEC)
    title
    2017 discharge: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)