2016/2193(DEC) | [ParlTrack]

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Awaiting committee decision

2016/2193(DEC) 2015 discharge: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)
Next event: Indicative plenary sitting date, 1st reading/single reading 2017/04/26

Role	Committee	Rapporteur	Shadows
Lead	CONT	AYALA SENDER Inés (S&D)	ZDECHOVSKÝ Tomáš (EPP), FITTO Raffaele (ECR), ALI Nedzhmi (ALDE), DE JONG Dennis (GUE/NGL), JÁVOR Benedek (Verts/ALE), VALLI Marco (EFD), KAPPEL Barbara (ENF)
Opinion	LIBE	JEŽEK Petr (ALDE)

Lead committee dossier: CONT/8/07517

Subjects

8.70.03.05 2015 discharge

Links

Activites

2017/04/26 Indicative plenary sitting date, 1st reading/single reading
2017/03/22 Vote in committee, 1st reading/single reading
2016/10/04 Committee referral announced in Parliament, 1st reading/single reading
2016/07/11 Non-legislative basic document published
- COM(2016)0475 summary
  
  PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2015, as part of the 2015 discharge procedure. Analysis of the accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA). CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union. The EU's operational expenditure of these institutions takes different forms, depending on how the money is paid out and managed. From 2014 onwards, the Commission classifies its expenditure as follows: Direct management: the budget is implemented directly by the Commission services. Indirect management: the Commission confers tasks of implementation of the budget to bodies of EU law or national law, such as the EU agencies. Shared management: under this method of budget implementation tasks are delegated to Member States. About 80 % of the expenditure falls under this management mode covering such areas as agricultural spending and structural actions. This Commission document concerns the EU's consolidated accounts for the year 2015 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective. It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies, including the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (EU-LISA), with a view to granting discharge. Discharge procedure: the final step of a budget lifecycle is the discharge of the budget for a given financial year. It represents the political aspect of the external control of budget implementation and is the decision by which the European Parliament, acting on a Council recommendation, "releases" the Commission (and other EU bodies) from its responsibility for management of a given budget by marking the end of that budget's existence. The European Parliament is the discharge authority within the EU. The discharge procedure may produce three outcomes: (i) the granting; (ii) postponement or; (iii) the refusal of the discharge. The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made. Each agency is subject to its own discharge procedure, including the eu-LISA. The European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA): the Agency, based in Tallinn (EE) was set up under Regulation (EU) No 1077/2011 of the European Parliament and of the Council. Its main aim is to ensure the operational management of the second generation Schengen Information System (SIS II), Eurodac and Visa Information Systems (VIS). As regards the eu-LISA’s accounts, these are presented in detail in the document on the consolidated annual accounts of the European Union for 2015: Commitment appropriations: - committed: EUR 82 million; - paid: EUR 81 million; - carried-over: EUR 1 million. Payment appropriations: - committed: EUR 87 million; - paid: EUR 64 million; - carried-over: EUR 22 million. For further details on expenditure, please refer to the final accounts of the eu-LISA Agency.
- DG {'url': 'http://ec.europa.eu/info/departments/budget_en', 'title': 'Budget'}, GEORGIEVA Kristalina

Documents

Non-legislative basic document published: COM(2016)0475

Amendments	Dossier
29	2016/2193(DEC) 2017/01/23 LIBE 13 amendments... Amendment 1 # Eleftherios SYNADINOS Draft opinion Paragraph 1 1. ~~Welcom~~Acknowledges the Court of Auditors' conclusions that the annual accounts of EU-LISA fairly present its financial position on 31 December 2015 and that its transactions are legal and regular; Amendment 10 # Eva JOLY Draft opinion Paragraph 4 a (new) 4 a. Regrets that two data breach incidents were reported in 2015; welcomes the strengthening of data protection and data security in the Agency by additional awareness sessions, trainings for staff and by the production of Data Breach Policy and Procedures, Action Plan and Work Programme; Amendment 11 # Tomáš ZDECHOVSKÝ, Monika HOHLMEIER Draft opinion Paragraph 5 5. Encourages the agency to develop appropriate key performance indicators better reflecting the effects and impact of its actions on the maintenance of security within the Union, the control of Union external borders and the management of migration flows; invites the Agency to improve the visibility of its work through online platforms. Amendment 12 # Eleftherios SYNADINOS Draft opinion Paragraph 5 5. Encourages the agency to develop appropriate key performance indicators better reflecting the effects and impact of its actions on the maintenance of security within the Union, the control of Union external borders and the management of illegal migration ~~flows~~. Amendment 13 # Eva JOLY Draft opinion Paragraph 5 5. ~~Encourages the agency to develop appropriate key performance indicators better reflecting the effects and impact of its action~~Welcomes the adoption by the Management Board in March 2015 of a set of performance indicators for the work of the Agency; looks forward to seeing the results onf the ~~maintenance of security within the Union, the control of Union external borders and the management of migration flows~~implementation of such indicators for the year 2016. Amendment 2 # Gilles LEBRETON, Marine LE PEN Draft opinion Paragraph 3 3. Regrets that the agency outsourced procurement of services to a third party without ensuring that it acted in compliance with the financial regulation of the Union; regrets that a call for expression of interest for participation in a negotiated procedure took place without a delegation by the authorising officer; regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested; ~~acknowledges that the agency acted in compliance with its own financial regulation; requests~~demands, however, that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency fully complies with the financial regulation of the Union; Amendment 3 # Eleftherios SYNADINOS Draft opinion Paragraph 3 3. ~~Regrets~~Is concerned that the agency outsourced procurement of services to a third party without ensuring that it acted in compliance with the financial regulation of the Union; ~~regrets~~is displeased that a call for expression of interest for participation in a negotiated procedure took place without a delegation by the authorising officer; regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested; acknowledges that the agency acted in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency ~~fully~~adopt and compl~~ies~~y with the general principles set out in financial regulation of the Union; Amendment 4 # Petr JEŽEK Draft opinion Paragraph 3 3. Regrets that the agency outsourced procurement of training services to a third party without ensuring that it acted in compliance with the financial regulation of the Union under this subcontract; regrets that a call for expression of interest for participation in a negotiated procedure took place without a formal delegation by the authorising officer; ~~regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested;~~ acknowledges that the agency acted in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency ~~fully~~continues to develop its internal control system in order to ensure compliances with the financial regulation of the Union; Amendment 5 # Caterina CHINNICI, Maria GRAPINI Draft opinion Paragraph 3 3. Regrets that the agency outsourced procurement of services to a third party without ensuring that it acted in compliance with the financial regulation of the Union; regrets that a call for expression of interest for participation in a negotiated procedure took place without a delegation by the authorising officer; regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested; acknowledges that the agency acted only in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency fully complies with the financial regulation of the Union; Amendment 6 # Patricija ŠULIN, Tomáš ZDECHOVSKÝ Draft opinion Paragraph 3 3. Regrets that the agency outsourced procurement of non-operational training services to a third party without ensuring that it acted in compliance with the financial regulation of the Union when subcontracting; regrets that a call for expression of interest for participation in a negotiated procedure took place without a formal delegation by the authorising officer; ~~regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested;~~ acknowledges that the agency acted in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency ~~fully~~should continue to develop its internal control system in order to continue to ensure compliances with the financial regulation of the Union; Amendment 7 # Eva JOLY Draft opinion Paragraph 4 4. Welcomes efforts to keep JHA systems aligned with evolving political priorities and unforeseen events through the year; acknowledges the growing importance of the agency for the functioning of the Schengen area; cCalls for the agency to closely monitor its financial and human resources and, if needed, to submit timely and justified requests for adjustments; Amendment 8 # Barbara SPINELLI Draft opinion Paragraph 4 4. Welcomes efforts to keep JHA systems aligned with evolving political priorities and unforeseen events through the year; acknowledges the growing importance of the agency for the functioning of the Schengen area; cCalls for the agency to closely monitor its financial and human resources and, if needed, to submit timely and justified requests for adjustments; Amendment 9 # Gilles LEBRETON, Marine LE PEN Draft opinion Paragraph 4 4. ~~Welcom~~Notes efforts to keep JHA systems aligned with evolving political priorities and unforeseen events through the year; ~~acknowledg~~notes the growing importance of the agency for the functioning of the Schengen area; ~~calls for~~urges the agency to closely monitor its financial and human resources and, if needed, to submit timely and justified requests for adjustments; source: 597.593 2017/03/07 CONT 16 amendments... Amendment 1 # Inés AYALA SENDER Proposal for a decision 1 1 Paragraph 1 1. Grants the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice discharge in respect of the implementation of the Agency’s budget for the financial year 2015 / Postpones its decision on granting the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice discharge in respect of the implementation of the Agency’s budget for the financial year 2015; Amendment 10 # Barbara KAPPEL Motion for a resolution Paragraph 9 9. Points out that carry-overs are often partly or fully justified by the multiannual nature of an agency’s operational programmes and do not necessarily indicate weaknesses in budget planning and implementation nor are they always at odds with the budgetary principle of annuality, in particular if they are planned in advance and communicated to the Court; asks the Agency to keep the volume to be carried over to the next year as low as possible; Amendment 11 # Benedek JÁVOR Motion for a resolution Paragraph 14 14. Notes that the Agency ~~is awaiting further guidance from the Commission before formulating its internal whistleblowing rules; notes also that the Agency intends to adopt those rules during 2017~~has not yet adopted its internal whistleblowing policy; notes also that the Agency intends to adopt those rules during 2017; calls on the agency to effectively adopt and implement its internal whistleblowing policy in order to foster a culture of transparency and accountability in the workplace, to regularly inform and train employees on their duties and rights, ensure protection of the whistleblower from reprisal, to follow up on the substance of whistleblowers' alerts in a timely manner and to put into place a channel for anonymous internal reporting. Annual reports on the number of whistleblower cases and the follow-up they received should also be published and provided to the discharge authority; asks the Commission to provide ~~this~~ further guidance ~~as soon as possible~~to the Agency and calls on the Agency to report to the discharge authority on the establishment and implementation of its whistleblowing rules; Amendment 12 # Petri SARVAMAA Motion for a resolution Paragraph 15 15. Notes with concern that the curriculum vitae (CVs) of the Agency’s management board members and the CVs and the declarations of interest of the members of its advisory groups are not published on the Agency’s website; ~~note~~regrets that the Agency did not ~~forsee~~ check~~ing~~ the factual correctness of the declarations of interest or, nor did it provide a process for updating them; Amendment 13 # Benedek JÁVOR Motion for a resolution Paragraph 15 15. Notes with concern that the curriculum vitae (CVs) of the Agency’s management board members and the CVs and the declarations of interest of the members of its advisory groups are not published on the Agency’s website; notes that the Agency did not ~~forsee~~ check~~ing~~ the factual correctness of the declarations of interest or, nor did it provide a process for updating them; urges the Agency to adopt guidelines for a coherent policy on the prevention and management of conflicts of interest for members of the management board and directors, experts in scientific committees, and members of boards of appeal and to adopt and implement a clear policy on conflicts of interest, in accordance with the Roadmap on the follow-up to the Common Approach on EU decentralised agencies and to publish such documents without exceptions and to grant the public any necessary overview on its senior management; Amendment 14 # Barbara KAPPEL Motion for a resolution Paragraph 15 15. Notes with concern that the curriculum vitae (CVs) of the Agency’s management board members and the CVs and the declarations of interest of the members of its advisory groups are not published on the Agency’s website; notes that the Agency did not foresee checking the factual correctness of the declarations of interest or a process for updating them; deplores the fact that the CVs and declarations of conflicts of interests of several members have yet to be received; notes that this practice does not further transparency and the remaining declarations should therefore be published without delay; Amendment 15 # Benedek JÁVOR Motion for a resolution Paragraph 21 21. Notes with concern a significant gender imbalance in the composition of the Agency’s management board; urges the Agency to correct this imbalance and to communicate the results to the Parliament promptly; Amendment 16 # Petri SARVAMAA Motion for a resolution Paragraph 22 22. Takes note of the fact that the Agency’s available office space is occupied to the maximum level, which has consequently minimised the unit cost per workstation; ~~hope~~expects, nevertheless, that the legal requirements for a healthy and safe workplace for its employees are fully respected; Amendment 2 # Ryszard CZARNECKI, Raffaele FITTO, Notis MARIAS Proposal for a decision 1 Paragraph 1 1. Grants the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice discharge in respect of the implementation of the Agency’s budget for the financial year 2015 / Postpones its decision on granting the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice discharge in respect of the implementation of the Agency’s budget for the financial year 2015; Amendment 3 # Inés AYALA SENDER Proposal for a decision 2 2 Paragraph 1 1. Approves the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, ~~Security and Justice for the financial year 2015 / Postpones the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom,~~ Security and Justice for the financial year 2015; Amendment 4 # Ryszard CZARNECKI, Raffaele FITTO, Notis MARIAS Proposal for a decision 2 Paragraph 1 1. ~~Approves the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice for the financial year 2015 /~~ Postpones the closure of the accounts of the European Agency for the Οoperational Mmanagement of Llarge-Sscale IT Systems in the Aarea of Ffreedom, Ssecurity and Jjustice for the financial year 2015; Amendment 5 # Benedek JÁVOR Motion for a resolution Recital B a (new) B a. whereas in the context of the discharge procedure, Parliament stresses the special importance of further strengthening the democratic legitimacy of the institutions of the Union by improving transparency and accountability, implementing the concept of performance based budgeting (PBB) and good governance of human resources; Amendment 6 # Benedek JÁVOR Motion for a resolution Paragraph 6 6. Notes that, further to its audit of the Agency’s procurement procedures, the Court concluded that the Agency engaged in contractual agreements or negotiations with a single contractor, without precisely defining the services requested; is deeply concerned as such agreements involve a high risk of acting contrary to the principle of "economy", damaging the "cost-effectiveness" of such procurements and are much more exposed to the risk of corruption; observes that such agreements could also further limit competition and increase dependence upon the contractor; acknowledges that, in particular for the systems under management, factors outside the control of the Agency limit the possibility to systematically re-open competitions; encourages the Agency to conclude agreements with multiple suppliers or to define the services required more precisely, whenever possible; Amendment 7 # Barbara KAPPEL Motion for a resolution Paragraph 6 6. Notes that, further to its audit of the Agency’s procurement procedures, the Court concluded that the Agency engaged in contractual agreements or negotiations with a single contractor, without precisely defining the services requested; observes that such agreements could limit competition and increase dependence upon the contractor; acknowledges that, in particular for the systems under management, factors outside the control of the Agency limit the possibility to systematically re-open competitions; encourages the Agency to conclude agreements with multiple suppliers or define the services required more precisely, whenever possible in the interests of greater transparency and accountability; Amendment 8 # Petri SARVAMAA Motion for a resolution Paragraph 7 7. Notes that in 2015 the total staff of the Agency consisted of 135 members (117 temporary agents, 12 contract agents and 6 seconded national experts); notes furthermore that the ~~staff consisted of 33 % female members and 67 % male members~~overall gender balance of the staff was 33 % / 67 %; Amendment 9 # Petri SARVAMAA Motion for a resolution Paragraph 9 9. ~~Points out~~Notes that carry-overs ~~are~~may often be partly or fully justified by the multiannual nature of an agency’s operational programmes and do not necessarily indicate weaknesses in budget planning and implementation nor are they always at odds with the budgetary principle of annuality, in particular if they are planned in advance and communicated to the Court; source: 600.890

Amendments

Dossier

2016/2193(DEC)

2017/01/23 LIBE 13 amendments...

Amendment 1 #

Eleftherios SYNADINOS

Draft opinion
Paragraph 1

1. ~~Welcom~~Acknowledges the Court of Auditors' conclusions that the annual accounts of EU-LISA fairly present its financial position on 31 December 2015 and that its transactions are legal and regular;

Amendment 10 #

Eva JOLY

Draft opinion
Paragraph 4 a (new)

4 a. Regrets that two data breach incidents were reported in 2015; welcomes the strengthening of data protection and data security in the Agency by additional awareness sessions, trainings for staff and by the production of Data Breach Policy and Procedures, Action Plan and Work Programme;

Amendment 11 #

Tomáš ZDECHOVSKÝ, Monika HOHLMEIER

Draft opinion
Paragraph 5

5. Encourages the agency to develop appropriate key performance indicators better reflecting the effects and impact of its actions on the maintenance of security within the Union, the control of Union external borders and the management of migration flows; invites the Agency to improve the visibility of its work through online platforms.

Amendment 12 #

Eleftherios SYNADINOS

Draft opinion
Paragraph 5

Amendment 13 #

Eva JOLY

Draft opinion
Paragraph 5

5. ~~Encourages the agency to develop appropriate key performance indicators better reflecting the effects and impact of its action~~Welcomes the adoption by the Management Board in March 2015 of a set of performance indicators for the work of the Agency; looks forward to seeing the results onf the ~~maintenance of security within the Union, the control of Union external borders and the management of migration flows~~implementation of such indicators for the year 2016.

Amendment 2 #

Gilles LEBRETON, Marine LE PEN

Draft opinion
Paragraph 3

3. Regrets that the agency outsourced procurement of services to a third party without ensuring that it acted in compliance with the financial regulation of the Union; regrets that a call for expression of interest for participation in a negotiated procedure took place without a delegation by the authorising officer; regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested; ~~acknowledges that the agency acted in compliance with its own financial regulation; requests~~demands, however, that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency fully complies with the financial regulation of the Union;

Amendment 3 #

Eleftherios SYNADINOS

Draft opinion
Paragraph 3

3. ~~Regrets~~Is concerned that the agency outsourced procurement of services to a third party without ensuring that it acted in compliance with the financial regulation of the Union; ~~regrets~~is displeased that a call for expression of interest for participation in a negotiated procedure took place without a delegation by the authorising officer; regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested; acknowledges that the agency acted in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency ~~fully~~adopt and compl~~ies~~y with the general principles set out in financial regulation of the Union;

Amendment 4 #

Petr JEŽEK

Draft opinion
Paragraph 3

3. Regrets that the agency outsourced procurement of training services to a third party without ensuring that it acted in compliance with the financial regulation of the Union under this subcontract; regrets that a call for expression of interest for participation in a negotiated procedure took place without a formal delegation by the authorising officer; ~~regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested;~~ acknowledges that the agency acted in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency ~~fully~~continues to develop its internal control system in order to ensure compliances with the financial regulation of the Union;

Amendment 5 #

Caterina CHINNICI, Maria GRAPINI

Draft opinion
Paragraph 3

3. Regrets that the agency outsourced procurement of services to a third party without ensuring that it acted in compliance with the financial regulation of the Union; regrets that a call for expression of interest for participation in a negotiated procedure took place without a delegation by the authorising officer; regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested; acknowledges that the agency acted only in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency fully complies with the financial regulation of the Union;

Amendment 6 #

Patricija ŠULIN, Tomáš ZDECHOVSKÝ

Draft opinion
Paragraph 3

3. Regrets that the agency outsourced procurement of non-operational training services to a third party without ensuring that it acted in compliance with the financial regulation of the Union when subcontracting; regrets that a call for expression of interest for participation in a negotiated procedure took place without a formal delegation by the authorising officer; ~~regrets that the agency engaged in contractual agreements or negotiations with a single contractor without precisely defining the services requested;~~ acknowledges that the agency acted in compliance with its own financial regulation; requests however that given the very high financial amounts involved with the development and maintenance of JHA systems and the associated risks, the agency ~~fully~~should continue to develop its internal control system in order to continue to ensure compliances with the financial regulation of the Union;

Amendment 7 #

Eva JOLY

Draft opinion
Paragraph 4

4. Welcomes efforts to keep JHA systems aligned with evolving political priorities and unforeseen events through the year; acknowledges the growing importance of the agency for the functioning of the Schengen area; cCalls for the agency to closely monitor its financial and human resources and, if needed, to submit timely and justified requests for adjustments;

Amendment 8 #

Barbara SPINELLI

Draft opinion
Paragraph 4

Amendment 9 #

Gilles LEBRETON, Marine LE PEN

Draft opinion
Paragraph 4

4. ~~Welcom~~Notes efforts to keep JHA systems aligned with evolving political priorities and unforeseen events through the year; ~~acknowledg~~notes the growing importance of the agency for the functioning of the Schengen area; ~~calls for~~urges the agency to closely monitor its financial and human resources and, if needed, to submit timely and justified requests for adjustments;

source: 597.593

2017/03/07 CONT 16 amendments...

Amendment 1 #

Inés AYALA SENDER

Proposal for a decision 1 1
Paragraph 1

1. Grants the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice discharge in respect of the implementation of the Agency’s budget for the financial year 2015 / Postpones its decision on granting the Executive Director of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice discharge in respect of the implementation of the Agency’s budget for the financial year 2015;

Amendment 10 #

Barbara KAPPEL

Motion for a resolution
Paragraph 9

9. Points out that carry-overs are often partly or fully justified by the multiannual nature of an agency’s operational programmes and do not necessarily indicate weaknesses in budget planning and implementation nor are they always at odds with the budgetary principle of annuality, in particular if they are planned in advance and communicated to the Court; asks the Agency to keep the volume to be carried over to the next year as low as possible;

Amendment 11 #

Benedek JÁVOR

Motion for a resolution
Paragraph 14

14. Notes that the Agency ~~is awaiting further guidance from the Commission before formulating its internal whistleblowing rules; notes also that the Agency intends to adopt those rules during 2017~~has not yet adopted its internal whistleblowing policy; notes also that the Agency intends to adopt those rules during 2017; calls on the agency to effectively adopt and implement its internal whistleblowing policy in order to foster a culture of transparency and accountability in the workplace, to regularly inform and train employees on their duties and rights, ensure protection of the whistleblower from reprisal, to follow up on the substance of whistleblowers' alerts in a timely manner and to put into place a channel for anonymous internal reporting. Annual reports on the number of whistleblower cases and the follow-up they received should also be published and provided to the discharge authority; asks the Commission to provide ~~this~~ further guidance ~~as soon as possible~~to the Agency and calls on the Agency to report to the discharge authority on the establishment and implementation of its whistleblowing rules;

Amendment 12 #

Petri SARVAMAA

Motion for a resolution
Paragraph 15

Amendment 13 #

Benedek JÁVOR

Motion for a resolution
Paragraph 15

15. Notes with concern that the curriculum vitae (CVs) of the Agency’s management board members and the CVs and the declarations of interest of the members of its advisory groups are not published on the Agency’s website; notes that the Agency did not ~~forsee~~ check~~ing~~ the factual correctness of the declarations of interest or, nor did it provide a process for updating them; urges the Agency to adopt guidelines for a coherent policy on the prevention and management of conflicts of interest for members of the management board and directors, experts in scientific committees, and members of boards of appeal and to adopt and implement a clear policy on conflicts of interest, in accordance with the Roadmap on the follow-up to the Common Approach on EU decentralised agencies and to publish such documents without exceptions and to grant the public any necessary overview on its senior management;

Amendment 14 #

Barbara KAPPEL

Motion for a resolution
Paragraph 15

Amendment 15 #

Benedek JÁVOR

Motion for a resolution
Paragraph 21

21. Notes with concern a significant gender imbalance in the composition of the Agency’s management board; urges the Agency to correct this imbalance and to communicate the results to the Parliament promptly;

Amendment 16 #

Petri SARVAMAA

Motion for a resolution
Paragraph 22

22. Takes note of the fact that the Agency’s available office space is occupied to the maximum level, which has consequently minimised the unit cost per workstation; ~~hope~~expects, nevertheless, that the legal requirements for a healthy and safe workplace for its employees are fully respected;

Amendment 2 #

Ryszard CZARNECKI, Raffaele FITTO, Notis MARIAS

Proposal for a decision 1
Paragraph 1

Amendment 3 #

Inés AYALA SENDER

Proposal for a decision 2 2
Paragraph 1

1. Approves the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, ~~Security and Justice for the financial year 2015 / Postpones the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom,~~ Security and Justice for the financial year 2015;

Amendment 4 #

Ryszard CZARNECKI, Raffaele FITTO, Notis MARIAS

Proposal for a decision 2
Paragraph 1

1. ~~Approves the closure of the accounts of the European Agency for the Οperational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice for the financial year 2015 /~~ Postpones the closure of the accounts of the European Agency for the Οoperational Mmanagement of Llarge-Sscale IT Systems in the Aarea of Ffreedom, Ssecurity and Jjustice for the financial year 2015;

Amendment 5 #

Benedek JÁVOR

Motion for a resolution
Recital B a (new)

B a. whereas in the context of the discharge procedure, Parliament stresses the special importance of further strengthening the democratic legitimacy of the institutions of the Union by improving transparency and accountability, implementing the concept of performance based budgeting (PBB) and good governance of human resources;

Amendment 6 #

Benedek JÁVOR

Motion for a resolution
Paragraph 6

6. Notes that, further to its audit of the Agency’s procurement procedures, the Court concluded that the Agency engaged in contractual agreements or negotiations with a single contractor, without precisely defining the services requested; is deeply concerned as such agreements involve a high risk of acting contrary to the principle of "economy", damaging the "cost-effectiveness" of such procurements and are much more exposed to the risk of corruption; observes that such agreements could also further limit competition and increase dependence upon the contractor; acknowledges that, in particular for the systems under management, factors outside the control of the Agency limit the possibility to systematically re-open competitions; encourages the Agency to conclude agreements with multiple suppliers or to define the services required more precisely, whenever possible;

Amendment 7 #

Barbara KAPPEL

Motion for a resolution
Paragraph 6

6. Notes that, further to its audit of the Agency’s procurement procedures, the Court concluded that the Agency engaged in contractual agreements or negotiations with a single contractor, without precisely defining the services requested; observes that such agreements could limit competition and increase dependence upon the contractor; acknowledges that, in particular for the systems under management, factors outside the control of the Agency limit the possibility to systematically re-open competitions; encourages the Agency to conclude agreements with multiple suppliers or define the services required more precisely, whenever possible in the interests of greater transparency and accountability;

Amendment 8 #

Petri SARVAMAA

Motion for a resolution
Paragraph 7

7. Notes that in 2015 the total staff of the Agency consisted of 135 members (117 temporary agents, 12 contract agents and 6 seconded national experts); notes furthermore that the ~~staff consisted of 33 % female members and 67 % male members~~overall gender balance of the staff was 33 % / 67 %;

Amendment 9 #

Petri SARVAMAA

Motion for a resolution
Paragraph 9

9. ~~Points out~~Notes that carry-overs ~~are~~may often be partly or fully justified by the multiannual nature of an agency’s operational programmes and do not necessarily indicate weaknesses in budget planning and implementation nor are they always at odds with the budgetary principle of annuality, in particular if they are planned in advance and communicated to the Court;

source: 600.890

History

(these mark the time of scraping, not the official date of the change)

2017-03-30Show (2) Changes | Timetravel

activities/3	date 2017-03-29T00:00:00 body EP type Committee report tabled for plenary, single reading
procedure/stage_reached	Old Awaiting committee decision New Awaiting Parliament 1st reading / single reading / budget 1st stage

2017-03-25Show (1) Changes | Timetravel

activities/2

date: 2017-03-22T00:00:00

body: EP

type: Vote in committee, 1st reading/single reading

committees: body: EP shadows: group: EPP name: ZDECHOVSKÝ Tomáš group: ECR name: FITTO Raffaele group: ALDE name: ALI Nedzhmi group: GUE/NGL name: DE JONG Dennis group: Verts/ALE name: JÁVOR Benedek group: EFD name: VALLI Marco group: ENF name: KAPPEL Barbara responsible: True committee: CONT date: 2016-08-05T00:00:00 committee_full: Budgetary Control rapporteur: group: S&D name: AYALA SENDER Inés body: EP responsible: False committee: LIBE date: 2016-10-12T00:00:00 committee_full: Civil Liberties, Justice and Home Affairs rapporteur: group: ALDE name: JEŽEK Petr

2017-03-24Show (1) Changes | Timetravel

activities/2

date: 2017-03-22T00:00:00

body: EP

type: Vote scheduled in committee, 1st reading/single reading

2017-03-21Show (1) Changes | Timetravel

activities/3

date: 2017-04-26T00:00:00

body: EP

type: Indicative plenary sitting date, 1st reading/single reading

2017-03-18Show (1) Changes | Timetravel

activities/2/date

Old

2017-03-23T00:00:00

New

2017-03-22T00:00:00

2017-03-13Show (1) Changes | Timetravel

activities/0/docs/0/celexid

CELEX:52016DC0475:EN

2017-03-12Show (1) Changes | Timetravel

activities/0/docs/0/celexid

CELEX:52016DC0475:EN

2017-02-16Show (6) Changes | Timetravel

activities/0/commission/0/DG/url	Old http://ec.europa.eu/dgs/budget/ New http://ec.europa.eu/info/departments/budget_en
activities/1/committees/0/shadows/6/mepref	Old 53b2d70eb819f205b0000008 New 53b2dbc9b819f205b0000096
activities/1/committees/0/shadows/6/name	Old ALIOT Louis New KAPPEL Barbara
committees/0/shadows/6/mepref	Old 53b2d70eb819f205b0000008 New 53b2dbc9b819f205b0000096
committees/0/shadows/6/name	Old ALIOT Louis New KAPPEL Barbara
other/0/dg/url	Old http://ec.europa.eu/dgs/budget/ New http://ec.europa.eu/info/departments/budget_en

2016-11-26Show (13) Changes | Timetravel

activities/0/docs/0/text	PURPOSE: presentation by the Commission of the consolidated annual accounts of the European Union for the financial year 2015, as part of the 2015 discharge procedure. Analysis of the accounts of the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA). CONTENT: the organisational governance of the EU consists of institutions, agencies and other EU bodies whose expenditure is included in the general budget of the Union. The EU's operational expenditure of these institutions takes different forms, depending on how the money is paid out and managed. From 2014 onwards, the Commission classifies its expenditure as follows: Direct management: the budget is implemented directly by the Commission services. Indirect management: the Commission confers tasks of implementation of the budget to bodies of EU law or national law, such as the EU agencies. Shared management: under this method of budget implementation tasks are delegated to Member States. About 80 % of the expenditure falls under this management mode covering such areas as agricultural spending and structural actions. This Commission document concerns the EU's consolidated accounts for the year 2015 and details how spending by the EU institutions and bodies was carried out. The consolidated annual accounts of the EU provide financial information on the activities of the institutions, agencies and other bodies of the EU from an accrual accounting and budgetary perspective. It is the responsibility of the Commission's Accounting Officer to prepare the EU's consolidated annual accounts and ensure that they present fairly, in all material aspects, the financial position, the result of the operations and the cash flows of the EU institutions and bodies, including the European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (EU-LISA), with a view to granting discharge. Discharge procedure: the final step of a budget lifecycle is the discharge of the budget for a given financial year. It represents the political aspect of the external control of budget implementation and is the decision by which the European Parliament, acting on a Council recommendation, "releases" the Commission (and other EU bodies) from its responsibility for management of a given budget by marking the end of that budget's existence. The European Parliament is the discharge authority within the EU. The discharge procedure may produce three outcomes: (i) the granting; (ii) postponement or; (iii) the refusal of the discharge. The final discharge report including specific recommendations to the Commission for action is adopted in plenary by the European Parliament and are subject to an annual follow up report in which the Commission outlines the concrete actions it has taken to implement the recommendations made. Each agency is subject to its own discharge procedure, including the eu-LISA. The European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice (eu-LISA): the Agency, based in Tallinn (EE) was set up under Regulation (EU) No 1077/2011 of the European Parliament and of the Council. Its main aim is to ensure the operational management of the second generation Schengen Information System (SIS II), Eurodac and Visa Information Systems (VIS). As regards the eu-LISA’s accounts, these are presented in detail in the document on the consolidated annual accounts of the European Union for 2015: Commitment appropriations: - committed: EUR 82 million; - paid: EUR 81 million; - carried-over: EUR 1 million. Payment appropriations: - committed: EUR 87 million; - paid: EUR 64 million; - carried-over: EUR 22 million. For further details on expenditure, please refer to the final accounts of the eu-LISA Agency.
activities/1	date 2016-10-04T00:00:00 body EP type Committee referral announced in Parliament, 1st reading/single reading committees body: EP shadows: group: EPP name: ZDECHOVSKÝ Tomáš group: ECR name: FITTO Raffaele group: ALDE name: ALI Nedzhmi group: GUE/NGL name: DE JONG Dennis group: Verts/ALE name: JÁVOR Benedek group: EFD name: VALLI Marco group: ENF name: ALIOT Louis responsible: True committee: CONT date: 2016-08-05T00:00:00 committee_full: Budgetary Control rapporteur: group: S&D name: AYALA SENDER Inés body: EP responsible: False committee: LIBE date: 2016-10-12T00:00:00 committee_full: Civil Liberties, Justice and Home Affairs rapporteur: group: ALDE name: JEŽEK Petr
activities/2/committees	body: EP shadows: group: GUE/NGL name: DE JONG Dennis responsible: True committee: CONT date: 2016-08-05T00:00:00 committee_full: Budgetary Control rapporteur: group: S&D name: AYALA SENDER Inés body: EP responsible: False committee_full: Civil Liberties, Justice and Home Affairs committee: LIBE
activities/2/date	Old 2016-10-04T00:00:00 New 2017-03-23T00:00:00
activities/2/type	Old Committee referral announced in Parliament, 1st reading/single reading New Vote scheduled in committee, 1st reading/single reading
committees/0/shadows/0	group EPP name ZDECHOVSKÝ Tomáš
committees/0/shadows/1	group ECR name FITTO Raffaele
committees/0/shadows/2	group ALDE name ALI Nedzhmi
committees/0/shadows/4	group Verts/ALE name JÁVOR Benedek
committees/0/shadows/5	group EFD name VALLI Marco
committees/0/shadows/6	group ENF name ALIOT Louis
committees/1/date	2016-10-12T00:00:00
committees/1/rapporteur	group: ALDE name: JEŽEK Petr

2016-10-06Show (3) Changes | Timetravel

activities/1	date 2016-10-04T00:00:00 body EP type Committee referral announced in Parliament, 1st reading/single reading committees body: EP shadows: group: GUE/NGL name: DE JONG Dennis responsible: True committee: CONT date: 2016-08-05T00:00:00 committee_full: Budgetary Control rapporteur: group: S&D name: AYALA SENDER Inés body: EP responsible: False committee_full: Civil Liberties, Justice and Home Affairs committee: LIBE
procedure/dossier_of_the_committee	CONT/8/07517
procedure/stage_reached	Old Preparatory phase in Parliament New Awaiting committee decision

2016-09-10Show (2) Changes | Timetravel

activities/0/commission/0	DG url: http://ec.europa.eu/dgs/budget/ title: Budget Commissioner GEORGIEVA Kristalina
other/0	body EC dg url: http://ec.europa.eu/dgs/budget/ title: Budget commissioner GEORGIEVA Kristalina

2016-08-24Show (5) Changes

activities	date: 2016-07-11T00:00:00 docs: url: http://eur-lex.europa.eu/smartapi/cgi/sga_doc?smartapi!celexplus!prod!DocNumber&lg=EN&type_doc=COMfinal&an_doc=2016&nu_doc=0475 title: COM(2016)0475 type: Non-legislative basic document published celexid: CELEX:52016DC0475:EN type: Non-legislative basic document published body: EC commission:
committees	body: EP shadows: group: GUE/NGL name: DE JONG Dennis responsible: True committee: CONT date: 2016-08-05T00:00:00 committee_full: Budgetary Control rapporteur: group: S&D name: AYALA SENDER Inés body: EP responsible: False committee_full: Civil Liberties, Justice and Home Affairs committee: LIBE
links
other
procedure	stage_reached Preparatory phase in Parliament subject 8.70.03.05 2015 discharge type DEC - Discharge procedure reference 2016/2193(DEC) title 2015 discharge: European Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA)

Activites

Documents

History

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